4.6. SR 10-18-1999
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Item #4.6.
MEMORANDUM
FROM:
Mayor and City Council
Patrick Klaers, City ~i~rator
October 18, 1999 Y
TO:
DATE:
SUBJECT: Community Recreation Update
The Community Recreation Board meets Monday afternoon. Attached is the
agenda packet for this meeting. Councilmember Paul Motin is our city
representative on the Board. Paul and Community Recreation Program
Manager Michele Bergh are both anticipated to be in attendance at the
October 18, 1999, City Council meeting to provide an update on current
Community Recreation activities.
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One of the biggest activities going on with the Community Recreation
organization is the moving of the offices from the Community Education
office to the Emporium building. The "walls are going up" and such things as
new phones and computers are being coordinated. It is anticipated that
Michele and the department will move into Emporium somewhere around
mid to late November. Everything seems to be going relatively smoothly
with this building improvement project at Emporium.
Related to city recreation activities, Emporium is also one of the major topics.
A Halloween dance is scheduled Halloween weekend and attendance for
these events have been solid and the kids have been behaving appropriately.
There seems to be better respect for other businesses in the area and
comments from the supervisors on site have been positive.
We are entering into fall and winter and planning is now taking place for the
upcoming season. One of the highlights will be a fall hay ride in Otsego and
horse sleigh rides in and around Woodland Trails Park in December.
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s: \ council \comrecud.doc
13065 Orono Parkway. P.O. Box 490. Elk River, MN 55330. TDD & Phone: (612) 441-7420. Fax: (612) 441-7425
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COMMUNITY RECREATION BOARD
AGENDA
Pat Klaers
13065 Orono Parkway Box 490
Elk River, MN 55330
Monday, October 18, 1999
La Rose's, Elk River
11 :45am
1. Call meeting to order 11 :45 a.m.
2. Consider October 18, 1999 Agenda
3. Routine Items
a. Approve September 20, 1999 Community Recreation Board Minutes
4. Discussion/Board Action Items
a. Discuss Policy for withdrawing from the Joint Powers Agreement - Paul Motin
b. Discuss phone needs
c. Discuss 2000 budget amendment
5. Staff Reports/Informational Updates
6.
Community Reports
a. Dayton
b. Elk River
c. Hassan Township
d. Otsego
e. Rogers
f. ISD 728
7. Set next meeting
Consider November 15, 1999 as the next regularly scheduled meeting
8. Adjournment
Your attendance is always important. If you cannot make the meeting, please arrange to send an alternate.
Please plan to arrive and have your meal ordered or help yourself at the buffet and be ready to begin meeting at
11:45 a.m.
COMMUNITY RECREATION BOARD
MINUTES
AMonday, September 20, 1999
WLaRose's, Elk River
11 :45 a.m.
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Attendance:
Community Recreation Board Members: Virginia Wendell-City of Otsego, Mark Strater-ISD 728,
Gary Eitel-City of Rogers, Roger Rosenquist-Hassan Township, Shirley Slater-City of Dayton, and Pat
Klaers-City of Elk River for Paul Motin
Community Recreation Board Members Excused: Paul Motin-City of Elk River
Staff: Charlie Blesener-ISD 728, Carole McNaughton-Commers-ISD 728, and Michele Bergh-
Community Recreation
1. Mark Strater, Chair, called the meeting to order at 12:10 p.m.
2. Consider September 20, 1999 Agenda
The agenda stands approved as stated
3. Routine Items
Motion to approve August 16,1999 Community Recreation Minutes was made by Gary
Eitel, seconded by Virginia Wendell. 4-0. Pat Klaers and Shirley Slater abstained from
voting, as they were absent from the August 16 meeting.
4. Discussion I Board Action Items
a. Discuss the City of Dayton's withdrawal from the Joint Powers Agreement
Gary Eitel made a motion to reluctantly accept the City of Dayton's withdrawal from the
Joint Powers Agreement, modify the effective date to December 31, 1999 based on no winter
programming taking place in Dayton and extended an open invitation to attend meetings as a
non-voting member. Seconded by Roger Rosenquist. 6-0.
b. Discuss title for Recreation Program SupervisorlManager
Gary Eitel motioned to approve the title of Recreation Manager, Roger Rosenquist seconded.
6-0.
c. Discuss letterhead
Board agreed to allow Michele to make changes as needed at her discretion.
d. Discuss proposed changes in the registration process and possible changes in the
brochure
Board suggested staff of Community Education, Community Recreation and ECFE continue
to work on improvements to the registration process and the brochure and report back at the
next Board meeting.
e. Discuss proposed job descriptions for the new Program Assistant positions and hiring
process
Pat Klaers motioned to approve the job description and for Michele to hire one assistant now,
Shirley Slater seconded. 6-0.
f. Discuss policy for withdrawing from the Joint Powers Agreement
This item was tabled until the next meeting.
g. Discuss phone needs
Michele will continue to gather information on the phone needs and report at the next
meeting.
Staff reports I Informational Updates
a. Community Recreation Staff Report
Attached to packet
6. Community Reports
a. Dayton - Recently dedicated a soccer field. Past weekend was their Heritage Festival, which
went well. Shirley shared some disappointment that they were now competing with Elk
River (same name, same weekend). They also received a $15,000 donation from the Dayton .
Lions and are trying to get matching funds to replace some playground equipment. They also
acquired 11 acres along the Mississippi River for parks.
b. Elk River - Railroad trail is now complete.
c. Hassan Township - Working on trails and a 5-acre park site.
d. Otsego - Very busy. The water tower is almost complete.
e. Rogers - No report.
f. ISD 728 - Focus on bond this fall.
7. Set next meeting
Monday, October 18, 1999 will be the next regularly scheduled meeting.
8. Adjournment
Shirley Slater made a motion to adjourn, Roger Rosenquist seconded. 5-0.
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