3.1. LIBMIN 10-04-2017 0.1
of
'>-(4*.,
ElkMeeting of the Elk River Public Library Board
River Held at City of Elk River
Tuesday, August 1, 2017
Members Present: Chair Mary Eberley, Rita Dreissig, Willie Jackson,Mary Keifenheim,
Mick Stoffers
Members Absent:
Council Liaison: Councilman Nate Ovall
Staff Present: Brandi Canter,Patron Services Supervisor - GRRL
Robbie Schake -Library Services Coordinator, GRRL
Laura Wetch,Recording Secretary, City of Elk River
I. Call Meeting to Order
Pursuant to due call and notice thereof, the meeting of the Elk River Public Library
Board was called to order at 5:29 pm by Chair Mary Eberley.
2. Consider August I, 2017 Agenda
Moved by Mary Keifenheim and seconded by Rita Dreissig to accept the August
1, 2017 agenda as submitted. Motion carried 4-0.
3. Consent Agenda
3.1 Secretary's Report
• May 23, 2017 Meeting Minutes
3.2 Treasurer's Report
• May and June 2017 Revenue and Expense Reports
Moved by Mary Keifenheim and seconded by Mick Stoffers to accept the Consent
Agenda as submitted. Motion carried 5-0.
4. Open Forum
No visitors present.
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August 1,2017
5. General Business
5.1 New Business
5.1.a Change September Meeting Date
Due to vacations, the Tuesday, September 26, 2017 meeting date is
changed to Wednesday, October 4, 2017 at 5:30 pm at the Elk River
Public Library.
5.1.b Councilman Ovall read an email he received from Mayor Dietz recapping
the discussion between Great River Regional Library and the City of Elk
River on the proposal of increasing the hours at the Elk River Public
Library as follows:
• Total hours increase is 3 per week which would result in the library
opening at 10:00 am Monday—Saturday.
• The City currently budgets $11,000 for programs at the library;
$5,600 for Storytime programs and$5,400 for other programs.
• GRRL estimated the increase of 3 hours a week will cost$10,700 per
year.
• The City proposes increasing its budget from$11,000 to $13,200 to
fund the cost of increasing the hours,leaving $2,500 per year for
Storytime programs.
• GRRL commits to using legacy funding for as many programs as
possible that will no longer be funded by the City. GRRL staff will
take over staffing for the Baby Bounce and Preschool Storytime
programs; GRRL will keep Robin on staff for Toddler Time
Storytime as she draws in a large crowd. Storytimes will be reduced
from 48 per year to 36 per year.
• The City has seen an increase in liquor store revenues and might use
this increase to fund the overall library budget increase of$2,200.
• GRRL is asking for a 5-year commitment from the City and if
approved by City Council,the change will become effective January
1, 2017.
• GRRL is in support of the proposal;Brandi, Robbie and Karen
Pundsack, Executive Director,will attend the City's August 14, 2017
library budget meeting to be held during a City Council workshop.
Library Board members acknowledge and appreciate the work done by
both GRRL and the City of Elk River towards this effort and think
having a consistent Library start time of 10:00 am will enhance the
library's availability to library patrons.
Additionally,Library Board members may reach out to the Friends of the
Library to discuss ways to meet the program funding gap as Board
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August 1,2017
members feel all the programs offered at the Library are important;
particularly to young kids who might not be able to afford alternative
programs such as those offered through Continuing Ed.
5.2 Old Business
5.2.a Review Bylaw Changes
All proposed changes are good and there are no additional changes. The
bylaws will be approved by motion at the next meeting.
5.3 Library Grounds Report
• The Board asked if at the next meeting Tim Sevcik could clarify the
difference between 'seal coat' and 'fog seal'.
• Board members would like Tim Sevcik to attend the October meeting to
show ideas for the permanent patio furniture.
5.4 Building Maintenance Report
There were no questions or comments about the report.
5.5 Library Zones Report
Chair Eberley asked if the Board felt the zones and the report was still effective.
After discussion, the majority of the Board feels it is still an effective tool to use
to stay aware of grounds and building needs.
There were no issues found in the zones other than items presented in the staff
reports under items 5.3 and 5.4.
5.6 City Council Report
Councilman Ovall discussed his update under 5.1.b. He had no further updates
for the Board.
5.7 Patron Services Supervisors Report
• Brandi presented the GRRL 2016 Annual Report.
• GRRL is expanding their early literacy initiative to all branches.
• Fall Fairytales will provide STEM-based story times. For example,when
reading The Three Little Pigs there will be a discussion about how the houses
were built and why one house was able to structurally withstand the huffing
and puffing and what made the other houses fall down.
• In December GRRL will kick off their Hour of Code programming to
encourage kids to learn coding for apps and software.
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August 1,2017
■ GRRL's `Think Tank' of professional staff meet monthly to provide
resources,ideas and support to local staff. Any innovative program and
outreach ideas provided by local staff are now shared regionally.
5.8 Library Services Coordinator Report
• The Summer Reading Program has over 900 children and over 200 teen
participants.
• The Acoustic Music Night and Adult Book Club are developing steadily
and enthusiastic audiences.
• Fall and winter programs will include a visit from Joe Kimball, author of
Secrets of the Congdon Mansion;a representative from the Minnesota Military
History Museum will be on site for Military History Mysteries.
5.9 GRRL Trustee Report
• The GRRL 2018 budget was approved with a 1.1%increase.
• Mary has been appointed to the Security Committee to review security
policies at all locations.
• The Friends of the Library from all locations are invited to the Fund
Development Committee meeting in St. Cloud on September 21St
6. Announcements
There were no announcements made.
7. Adjournment
There being no further business, Chair Eberley adjourned the meeting of the Elk River
Public Library Board at 6:43 pm.
Minutes submitted by Laura Wetch.
Tina Allard, City Clerk
Mary Eberley, Chair
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