9.2 HRSR 10-02-2017 ttlkRequest for Action
River
To Item Number
Housing and Redevelopment Authority 9.2
Agenda Section Meeting Date Prepared by
Work Session October 2,2017 Amanda Othoudt, EDD
Item Description Reviewed by
Downtown Visualization Document Cal Portner, City Administrator
Reviewed by
Action Requested
Review Proposal for the creation of a downtown visualization document.
Background/Discussion
Mississippi Connections was adopted by the City Council on December 3,2012,and outlines streetscape
improvements and destination enhancements within the study area,including downtown. The plan states
desired streetscape improvements should not only reflect the plan elements,but be sensitive to the area's
unique historic context, the pedestrian view and public access opportunities to the Mississippi River.
At the March, 2017, Downtown Rivers Edge meeting,the group approved bench, flower pot, and bike
rack designs which was approved by the Council on March 6,2017. The Council expressed concerns
`-' with the bike racks and indicated the existing bench should remain with the new addition. They also
directed staff to request the HRA allocate funding from the Other Professional Services line item.
On May 1, 2017, the HRA discussed the purchase of downtown fixtures and suggested postponing the
issue to allow more time understand the overall downtown vision including tree up lighting and new
street light poles before allocating funding.
Staff requested pricing to develop a Street Furniture Manual and four before and after visualizations of a
downtown location.WSB proposed to develop a manual with internal stakeholder feedback and finalize
the visualizations. The document will serve as a visual document for the city and our community
stakeholders as we work to implement a uniform framework for downtown Elk River.
Financial Impact
In 2017, the HRA budgeted $20,000 for the implementation of the downtown plan. The creation of this
document will draw upon$10,908 from the Other Professional Services line item.
Attachments
• WSB Proposal dated September 14,2017
The Elk River Vision
A welcoming community with revolutionary and spirited resourcefulness, exceptional pR 0 / E R E I 11
service, and community engagement that encourages and inspires prosperity NArL
WSB
701 Xenia Avenue South I Suite 3001 Minneapolis,MN 55416 I(763)541-4800
September 14, 2017
Ms. Amanda Othoudt
Economic Development Director
City of Elk River
13065 Orono Parkway
Elk River, MN 55330
RE: Landscape Architectural Visualization Services, Fee Proposal
Dear Ms. Othoudt,
WSB &Associates, Inc. (WSB) is very excited about the opportunity to submit a proposal to provide
professional services for the City of Elk River. WSB has wealth of experience in urban projects. We
understand your requirements and intent to deliver a strategy and visualizations
for the street furnishings in the downtown area as discussed in our briefing meeting. We have the
knowledge and skills to prepare both written and graphic material to assist you in developing the future
phases of this project and meet your goal of stimulating enthusiasm for the downtown area upgrades.
As outlined in the attached spreadsheet, we will meet with you on site and take initial photographs in the
nominated locations. We will develop a brief street furniture manual and four visualizations that will show
both a before and after of the same location. The after image may have two alternative furniture styles or
arrangements. We will develop the manual on the outcome of your internal stakeholder feedback and
finalize the visualizations and manual to possibly include, seats, benches, planters, lights, banner poles,
bins, bollards, or bike racks. This manual will not detail paving styles or other items, but these details can
be provided upon request for an additional fee.
We have proposed a highly-experienced group of staff, each with unique skills and experiences. We are
confident in our ability to deliver a project of exceptional quality. WSB embraces collaboration and will
work inclusively with you to deliver the best outcome possible. We propose a fee-to-not-exceed for this
project of$10,908.00.
We appreciate the opportunity to submit this proposal and look forward to being a part of this exciting
project with you. If you would like us to proceed with the above work, please sign the statement provided
at the bottom of this letter and return the executed copy to me at your convenience. If you have any
questions, please contact me at(763)231-4841.
Sincerely,
WSB &Associates Inc.
Carlo Missio Jason L. Amberg, RLA
Senior Urban Designer Landscape Architecture Group Manager
ACCEPTED BY:
City of Elk River
By:
Title:
Date:
Building a legacy—your legacy.
Equal Opportunity Employer I wsbeng.com
( r
Estimate of Fees
/2' 2017 Elk River Downtown Streetscape
£4/SB CITY OF ELK RIVER
Project Task List and Budget
Estimated Hours
Project Task List
Urban Landscape
Designer Support Staff Total
Hours Cost
Task No. Description
A PROJECT INCEPTION 2 2 $ 284
1 Meetings x2 (in person) 8 rt 8 16 $ 1,744
2 Site Visit x1 4 4 8 $ 872
3 Streetscape Vision 4 4 $ 568
B PUBLIC SPACES - -- $ -
4 Design Checklist 2 j 4 6 $ 588
5 Draft Report for comment 4 j 8 12 $ 1,176
C VISUALIZATION $ -_
6 Photomontage of before and after options x4 4 40 44 $ 3,608
7 Preparation of Display Material 2 8 10 $ 892
8 Finalize report for the City 4 8 12 $ 1,176
Total Hours I 34 80 114 $ 10,908
Hourly Costs $142 $76
Labor Costs $4,828 $6,080
Total Fee I $ 10,908
NOTES:
Elk River 2017 Furniture Visualizations 9/14/2017