5.6 ERMUSR 10-10-2017 Elk River
Municipal Utilities UTILITIES COMMISSION MEETING
TO: FROM:
ERMU Commission Eric Volk—Water Superintendent
MEETING DATE: AGENDA ITEM NUMBER:
October 10, 2017 5.6
SUBJECT:
Jackson Street Water Tower Rehabilitation Update
ACTION REQUESTED:
None
BACKGROUND/DISCUSSION:
Zack Carlton, City Planner, has been working with Kodet Architectural Group to develop an
estimate for the Jackson Street Water Tower reconditioning. Zack has received the estimate for
the reconditioning(see attached). Zack, along with Kodet Architectural Group,will be applying
for a grant which will fund all of the architectural drawings for the tower reconditioning. The
grant needs to be submitted by October 13, 2017. If the grant is awarded, notification will take
place within eight weeks of the due date.
FINANCIAL IMPACT:
The project will have future impacts to the water department reserves; the dollar amount is yet to
be determined.
ATTACHMENTS:
• Proposal -Kodet Architectural Group - Jackson Street Water Tower Condition
Assessment 2015-2018
Page 1 of 1
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Kodet Architectural Group, Ltd.
15 Groveland Terrace Minneapolis, MN 55403-1154
E-Mail arch@kodet.com Website www.kodet.com
Telephone 612.377.2737 • Facsimile 612.377.1331
September 19,2017
Mr.Zack Carlton AICP
Planning Manager
Elk River Municipal Utilities
1705 Main Street
Elk River,MN 55330
Re: Jackson Street Water Tower Condition Assessment 2015-2018
Dear Mr.Carlton:
Per our conversation the following is a proposal for architectural drawings for the restoration of
the Water tower. This proposal is organized into the following categories'.
1. Restoration Grants:Drawings&Consulting Services for obtaining cost estimates and
restoration grants.
2. Environmental Grants:Drawings&Consulting Services for obtaining cost estimates and
environmental grants.
Full Architectural Services to complete the drawings for construction,bidding,and construction
contract administrations.Referred to as Basic Services,these are briefly outlined on page 2.
This proposal is based on an assessment completed August 3,2015.
FIXED FEES BY CATEGORY
Restoration Grants:Drawings&Consulting Services
1. Provide architectural drawings completed from the scanned drawings by a vendor.
2. Provide details and support information as required by the U.S.Department of the Interior for
property listed on the National Register of Historic Places.
3. Provide details and support information as required by the Minnesota State Historic
Preservation Office(SHPO)and grant distributor,Minnesota Historical Society(MNHS).
4. Provide a cost estimate developed in house.
5. Provide reference materials for Elk River to write grant proposal.
6. Four meetings to review and develop materials.
Fee Proposal: Vendor proposal(by vendor) $3,100(estimate,final TBD)
Architectural hourly estimate' $4,750
Total $7,850
Environmental Grants:Drawings and Consulting Services2
1. Obtain vendor proposals for environmental studies.
2. Provide vendor with drawings and information to do environmental studies.
3. Work with vendor to provide a cost estimate for environmental grants.
4. Provide reference materials for Elk River to write grant proposal.
5. Meetings as described in Item 5 of Restoration Grants:Drawings&Consulting Services
Fee Proposal: Vendor proposal(by Nova) $3,500(estimate,final TBD)
Architectural hourly estimate' $1,750
Total $5,250
Attached are Kodet Architectural Group's standard hourly rates. If the hourly rate and hours
exceed the proposal by 10%the owner agrees to negotiate with the architect the scope and fee for adjustment to the proposed estimate.
2 Note: Kodet is not an environmental consultant. As such the contract with the environmental
firm will be between Elk River and the selected vendor.
Architecture • Intt3rl•prs • Planning
BASIC SERVICES
Kodet Architectural Group has the expertise and experience to provide full architectural
consulting services for the restoration.The following outline describes the services referred to in this proposal.The complete scope of
services will be outlined by the selected form of agreement.We suggest using the AIA BI01 Owner/Architect Agreement.
DESIGN DEVELOPMENT
Architectural design development services during the Design Development Phase include
preparation of design documents based on full scope of restoration services identified for the project.
• Plans
• Elevations
• Cost estimate
• Scope of improvements as outlined in the cost estimate
• Selection of building materials and systems
• Structural Design,if required(to be an additional services)
• MEP,if required(to be an additional services)
• Meetings
CONSTRUCTION DOCUMENT
Architectural design/documentation services during the Construction Documents Phase consist of
preparing drawings based on approved Design Development documents setting forth in detail the architectural construction
requirements for the project.
• Detailed construction plans and specifications
• Detailed construction elevations
• Detailed selection of building materials and systems
• Detailed structural construction drawings,if required(to be an additional services)
• MEP and fire sprinkler, based on performance specifications for design build by the
contractor,if required(to be an additional services)
• Meetings
BIDDING OR NEGOTIATION
Place approved project Contact Documents out for bids to mutually acceptable contractors.
• Interpretation of construction documents during Bidding
• Evaluation of bids
• Issue addenda
• Services as needed to facilitate bidding
• Meeting for bid opening and analyze bids for compliance with specifications
• Summarize bids received and recommend bid award to the owner
CONSTRUCTION ADMINSTRATION
• Coordinate with contractor(s)in observation and review of the construction work
• Review applications for payments,prepare change orders,and issue RFPs and ASIs
• Process submittals, including receipt, review of, and appropriate action on shop
drawings product data, samples and other submittals required by the Contract
Documents
• In-office consultation and interpretation of drawings and specifications.
• Distribution of submittals to owner,contractor and/or architect's field representative
• Prepare the necessary punchlist and project close-out documents
• Warranty punchlist at the end of construction and an 11-month warranty inspection
• Estimate of 8 site visits by A/E team
OPTIONAL SERVICES BY THE ARCHITECT OR OTHERS
• Soil borings,testing and survey,etc.will be coordinated by Kodet Architectural Group
and are to be paid directly to the vendor by the Elk River Municipal Utilities.
• Environmental analysis,design,etc.(i.e.asbestos)are not included.
• Building assessment services are not included in this proposal. Scope of assessment
services depends on the condition of the building to be remodeled
Basic Services Fees: Proposed fees,Architecture,Mechanical,Electrical,Plumbing,Fire and
Structural.Lump sum negotiated based on 7.85%of construction cost plus reimbursable expenses. Construction budget to be
developed during the Drawings&Consulting Services phase and approved by Elk River Municipal Utilities.
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Architecture • Interiors •Planning
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REIMBURSABLES
Typical reimbursable are in addition to the above and include the following:
• Travel expenses
• Any professional fee taxes
• Options such as models,renderings,etc.
• Field verification(Scanning building)
• Printing for bidding
• Costs incurred in providing services
• Copying
• Color plots,drawings,etc. _
• Specialty consultants,if required,are in addition to the above,which may include:
o Acoustical consultants
o Landscape architects
o Civil engineers
o Structural Engineers
o Mechanical,Electrical,and Plumbing engineering.
o Watershed engineering
o Lighting consultants
o Other specialty consultants,as identified by the Elk River.
SCHEDULE
Start Date Due Date
Drawings&Consulting Services
for obtaining cost estimates and grants Immediately TBD
Design 2018 TBD
Construction Documents TBD TBD
Bidding TBD TBD
Construction Administration TBD TBD
CONTRACT
We suggest the AIA B101 Owner/Architect Agreement.We would be available to review this
contract in detail as well as the collection of AIA documents typically used in the construction industry.
PROJECT BUDGET
See attached appendix A
SUMMARY
We approach fees with the idea of providing the best services and best value to our clients.It is
our goal to be responsive to your needs and to develop a successful project and long-term relationship. We appreciate the opportunity
to work with you and the Elk River Municipal Utilities.
Sincerely,
KODET ARCHTECTURAL GROUP,LTD.
dward J.Kodet, r., AIA
Architecture • InteeIQrs • Planning
Appendix A
Zack,the following is what we have learned in putting the proposal together.
Grant Costs
1. Building Scan with a laser camera to develop initial drawings $ 3,100 to $ 3,100
2. Initial Environmental Study $ 3,500 to $ 3,500
3. Grant Fees for Architectural Services $ 6,500 to $ 9,000
Construction Costs
1. Painting the elevator(CDG estimate adjusted for 5%inflation per year) $73,000 to $98,000
2. Steel Repair $ 9,000 to $19,000
3. Environmental Testing $25,000 to $40,000
4. Environmental removal of lead paint,etc. $39,000 to $80,000
5. Misc. $ 8,000 to $12,000
Construction Soft Costs
1. Contingency Approx. 10% $16,000 to $20,000
2. Owners Costs $ 6,500 to $10,000
3. Architectural Engineering Fees estimate(Basic Services) $13,000 to $17,000
4. Reimbursable costs $ 500 to $ 1,500
5. Engineering costs(estimate) $ 5,000 to $ 5,000
6. Testing,permits,etc.(estimate) $ 2,500 to $ 2,500
Total $210,600 to $320,600
_____
ri ;
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Architecture • Interiors • Planning
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