4.6. SR 12-20-1999
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Item #4.'.
River
MEMORANDUM
TO:
Mayor & City Council
FROM:
Lori Johnson, Finance Director
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DATE:
December 20, 1999
SUBJECT: 1999 Budget Amendments
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In December of each year, budget amendments are presented to the City
Council for consideration. Budget amendments are intended to accomplish
several things: 1.) incorporate budget changes the council has made
throughout the year, 2.) allocate the contingency fund for cost of living
adjustments and other personal service changes, 3.) recognize significant
changes in revenues or expenditures, 4.) consider year-end budget requests by
department heads. The budget amendments are not intended to reflect the
actual year-end revenues and expenditures nor is the information presented
an attempt to estimate what the change in fund balance will be on December
31. Because much of the information necessary to determine what the fund
balance change will be is not available until the beginning of the following
year, it is impossible to make an accurate estimate. Based on year to date
revenues and expenditures, 1999 revenues will exceed expenditures due
almost entirely to building activities.
Attached is a copy of the draft budget amendments for consideration at
Monday night's meeting. Please contact me if you have questions about the
proposed amendments. The main item of discussion will be consideration of
the additional budget requests not previously approved by the Council. Final
budget amendment information will be distributed to the council on Monday
evening. I do not anticipate that the final amendments will change
significantly from the draft information included in your packet.
Action Reauested
The City Council is asked to consider the 1999 Budget Amendments.
.
13065 Orono Parkway · P.O. Box 490 · Elk River, MN 55330. TDD & Phone: (612) 441-7420. Fax: (612) 441-7425
1999 BUDGET AMENDMENT DETAIL
REVENUES Dept.
. Detail Total
Intergovernmental Revenue Police Aid $28,950 $28,950
Charges for Services Plan Check Fees 83,000 83,000
Licenses & Permits Building Permits 135,000
Plumbing & Heating Permits 8,900 143,900
Fines & Forfeits Fines 16,000 16,000
Miscellaneous Revenue Interest Income 10,000 10,000
Transfers In Street Reserve (45,000) (45,000)
Use of Fund Balance (25,000) (25,000)
EXPENDITURES
Administration & Finance
(1 )
Personal Service
Supplies
Professional Services
Y2K - Computer Related
Y2K - Computer Related
$13,000
2,000
4,000
$19,000
Economic Development
(1 )
Personal Service
800
800
.ding & Zoning
Planning
(1 )
Personal Services
9,900
9,900
Personal Services
Capital Outlay
(2,500)
2,500
City Hall
(1 )
Personal Services
600
600
Police
(1 )
Personal Service
Streets
(1 )
Personal Service
5,000 5,000
1,600 1,600
Y2K 1,000
Y2K 2,100 3,100
9,600 9,600
2200 2200
1500 1500
1,050 1,050
($45,250)
(45,250)
Fire Department
(2)
Personal Service
Emergency Preparedness
Operating Supplies
Capital Outlay
Equipment Services
(1 )
Personal Service
Park Maintenance
(1 )
Personal Service
Senior Citizen Programs
(1 )
Personal Service
Contingency
(1 )
Personal Services
.
.... .,.()TAI....E)(F'~NJ:Jl'..9R~.Al\II~I\I{)I\IIEI\I"t$
$9,lQQ?
12/17/99;Bgtamend
Page 1
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NOTES:
(1) Cost of Living Adjustment previously approved.
1999 BUDGET AMENDMENT REQUESTS (not previously approved)
Request
Downtown Mural
Rivers of Hope Contribution
Tile for City Hall Lunchroom/Kitchen
City Logo Redesign (inc. pins & flag.)
ID Badging System
Garage Door Openers
Confined Space EscapePaks - 2
Operating Supplies
*Balance to be paid by ERMU
Department
Council Contintency
Council Contintency
City Hall
Council Contintency
Emergency Prep./Police*
Fire
Fire
Streets
COUNCIL CONTINGENCY EXPENDITURES
Adopted Budget
Approved Expenditures
Rivers of Hope
Reliance Electric
. Temporary Receptionist
2001 Arts Alliance
Brimeyer
Balance Available
.
Budoet Amendments
Personal Services
Balance Available
$106,650
5,000
12,000
7,500
3,000
4,333
74,817
45,250
29,567
Budoet Amendment
use contingency
use contingency
yes
use contingency
yes
yes
yes
yes
Amount
5,000
5,000
6,000
7,000
5,000
5,000
2,000
5,000
40,000
1999 BUDGET AMENDMENT SUMMARY
ttEVENUES
GENERAL PROPERTY TAX
INTERGOVERNMENTAL REVENUES
CHARGES FOR SERVICES
FINES & FORFEITS
LICENSES & PERMITS
OTHER REVENUES
TRANSFERS
USE OF FUND BALANCE
TOTAL
1999
ADOPTED
$2,993,950
1,028,800
436,500
95,000
351,150
78,250
354,800
25,000
$5,363,450
AMENDMENT
28,950
83,000
16,000
143,900
10,000
(45,000)
(25,000)
$211 ,850
1999
AMENDED
$2,993,950
1,057,750
519,500
111,000
495,050
88,250
309,800
$5,575,300
1999 1999
EXPENDITURES ADOPTED AMENDMENT AMENDED
MAYOR & COUNCIL $106,400 $106,400
ADMINISTRATION & FINANCE 582,400 19,000 601 ,400
ECONOMIC DEVELOPMENT 33,150 800 33,950
ELECTIONS 13,400 13,400
LEGAL 72,600 72,600
BUILDING & ZONING 399,350 9,900 409,250
ENERGY CITY 21,050 21,050
PLANNING COMMISSION 7,300 7,300
~NNING 215,050 215,050
GINEERING 42,000 42,000
GOVERNMENT BUILDINGS 134,400 600 135,000
POLICE 2,006,650 5,000 2,011,650
FIRE 301, 100 1,600 302,700
POLICE RESERVES 34,450 34,450
EMERGENCY PREPAREDNESS 14,050 3,100 17,150
STREETS 510,300 9,600 519,900
EQUIPMENT REPAIR & MAINT. 136,200 2,200 138,400
SNOW REMOVAL 124,550 124,550
STREET LIGHTING 1,500 1,500
SHADE TREE 11 ,500 11,500
PARKS 182,050 1,500 183,550
RECREATION 249,450 249,450
SR. CITIZEN PROGRAMS 57,900 1,050 58,950
CONTINGENCY 106,650 (45,250) 61,400
TRANSFERS OUT
TOTAL $5,363,450 $9,100 $5,372,550
If all additional budget requests are approved, the expenditure budget
total would increase to: $5,412,550
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1999 BUDGET AMENDMENT DETAIL
REVENUES Dept.
Detail Total
.governmental Revenue Police Aid $28,950 $28,950
Charges for Services Plan Check Fees 83,000 83,000
Licenses & Permits Building Permits 135,000
Plumbing & Heating Permits 8,900 143,900
Fines & Forfeits Fines 16,000 16,000
Miscellaneous Revenue Interest Income 10,000 10,000
Transfers In Street Reserve (45,000) (45,000)
Use of Fund Balance (25,000) (25,000)
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EXPENDITURES
Administration & Finance
(1)
Personal Service
Supplies
Professional Services
Y2K - Computer Related
Y2K - Computer Related
$13,000
2,000
4,000
$ 19,000
Economic Development
(1 )
Personal Service
800
800
Building & Zoning
.ning
(1 )
Personal Services
9,900
9,900
Personal Services
Capital Outlay
(2,500)
2,500
City Hall
(1 )
Personal Services
600
600
Police
11 )
Personal Service
5,000
5,000
Contingency
11 )
Personal Services
1,600 1,600
Y2K 1,000
Y2K 2,100 3,100
9,600 9,600
2200 2200
1500 1500
1,050 1,050
($45,250)
(45,250)
Fire Department
(1 )
Personal Service
Emergency Preparedness
Operating Supplies
Capital Outlay
Streets
11 )
Personal Service
Equipment Services
11 )
Personal Service
Park Maintenance
(1 )
Personal Service
Senior Citizen Programs
11 )
Personal Service
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::$"9;1"00::
NOTES:
(1) Cost of Living Adjustment previously approved.
12/20/99;Bgtamend
Page 1
..
1999 BUDGET AMENDMENT REQUESTS (not previously approved)
_ ReQuest
""ntown Mural
Rivers of Hope Contribution
Tile for City Hall lunchroom/Kitchen
City logo Redesign (inc. pins & flag.)
ID Badging System
Garage Door Openers
Confined Space EscapePaks - 2
Operating Supplies
* Balance to be paid by ERMU
Department
Council Contintency
Council Contintency
City Hall
Council Contintency
Emergency Prep./Police*
Fire
Fire
Streets
COUNCil CONTINGENCY EXPENDITURES
$106,650
Adopted Budget
Approved Expenditures
Rivers of Hope
Reliance Electric
Temporary Receptionist
2001 Arts Alliance
Brimeyer
Balance Available
Budget Amendments
Personal Services
.nce Available
.
12/20/99;Bgtamend
3,000
12,000
7,500
3,000
4,333
76,817
Budget Amendment
use contingency
use contingency
yes
use contingency
yes
yes
yes
yes
45,250
31,567
Page 2
Amount
5,000
5,000
6,000
7,000
5,000
5,000
2,000
5,000
40,000 .
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Item # 4.6.
River
MEMORANDUM
TO: Mayor and City Council
FROM: Pat Klaers ~
DATE: December 16, 1999
SUBJECT: Budget Amendment - Mural Project
As the council is aware, the 2000 Arts Alliance is seriously considering a mural project on
the side of the former cinema building. The EDA site/green space is on the west side of
this wall. At the July 8, 1996 City Council meeting, a motion was approved to contribute
$3,300 toward the repair of the cinema building wall but these funds were not spent. This
motion followed council discussion regarding stuccoing the wall in order to improve the
appearance at this very visible location in the community.
.
If the City Council intends to participate financially in a 2000 mural project at this
location, then it is appropriate for funds to be encumbered out of the 1999 budget, rather
than trying to locate funds in the 2000 budget or rather than using reserves. It is estimated
that the wall preparation figure is approximately $11,000.
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13065 Orono Parkway · P.O. Box 490 · Elk River, MN 55330 · TDD & Phone: (612) 441-7420. Fax: (612) 441-7425
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2001 Arts Alliance
Minutes of General Meeting on
Thursday, October 28, 1999
Members Present: Karen 'Kiefer, Jane Lindenfelser, Nancy Gongoll, Lois Swanson,
Jan Ouelette, Darlene Solber.g, Elaine Anderson, Harvey Schroeder, Sara Hartman,
Dave Raymond, Tony Darkenwald, Cliff Lundberg, George Raymond, Molly
Raymond, DaveBeauvais, Cari Rock, Michelle.Berg, Sherri Gutkaes (guest mural
artist), Isobel Stander, and John Stander (guest speaker)
The meeting began at approximately 4:30 p. m. The minutes of the September
meeting were approved as printed.
Financial Report: There is $4,942.65 in the checking account. We have not requested
the 3 Rivers grant monies yet.
Chairperson position: Harvey Schroeder has agreed to cochair with Tony. (Thanks
Harvey!)
/MuriLP.t:: Cliff Lundberg reported that the wall preparation figure is still
$11,000. The building's owner and the city are not current sources for any funding.
Isobel Stander will get the name of a contractor she has worked with for another bid.
The idea of doing the mural on separate panels was again addressed. Cliff .
introduced Sherri Gutkaes who was the artist for the Princeton mural. She shared
her experience on the Princeton project. That mural was 13' x 53', was sandblasted .
and sealed for $500 and an anti graffiti coat was applied. Environmentally friendly
products were used. The committee will try to come up with three ideas to present
to the large group so that a decision can be made to go forward or not.
ISD 728 Referendum: Members were reminded to become informed about the
issues and to vote November 2.
Spirit of Our Gift Poster Competition and Exhibit: Today was the deadline for
entries. The committee will meet mid-November to plan the exhibit which will be
on Sunday, December 5, 3 p.m. at St. Andrew's Church, Elk River.
Holiday community project: Tony asked if we would be willing to offer our help to
the City of Elk River for their holiday decorating and activities this year. No one was
able to help out this time. The Chamber is planning activities including an ice
sculpture display.
Artists' Gathering: Dave Beauvais and Sara Hartman volunteered to help organize
a gathering in February. It will be promoted with newspaper announcements and an
invitational mailing.
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. SPECIAL MEETING OF THE ELK RIVER CITY COUNCIL
HELD AT THE ELK RrVER CITY HALL
MONDAY, JULY 8, 1996
Members Present:
Mayor Duitsman, Councilmembers Scheel, Farber. Holmgren. end
Dietz (6:34 p.m.)
Members Absent:
None
Staff Present:
Lori Johnson, Assistant City Administrator: steve Ach, City Planner;
Kendra Lindahl. Zoning Assistsmt: Terry Maurer, City Engineer: Phil
Hals, Street/Park Superintendent: Tom Zerwas, Chief of Police; Cliff
Skogstad, Building Official: Sd~h.ira Thackeray, City Clerk
Also Present:
Mike Trunnell, Assistant Fire Chief: Dana Anderson, Park and
Recreation Commission Choir
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Special City Council Meeting
July 8, 1996
Page 7
6.14.c. Stucco on Cinema Builrfing
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Street Superintendent Phil Hals indicated that Marcie VanVall~enberg is proposing
to re-stucco the outside wall of the cinema building and has requested the city to
contribute 50% of the cost. Discussion was held regarding how much of the
repair was the city's responsibility.
COUNCILMEMBER HOLMGREN MOVED TO CONTRIBUTE AN AMOUNT NOT TO
EXCEED $3,300 TOWARD THE I{EPAIR OF THE CINEMA BUILDING WALL AND THAT THE
MONEY BE TAKEN FROM THE COUNCIL CONTINGENCY FUND. COUNC1LMEMBER
FARBER SECONDED THE MOTION. THE MOTION CARRI!:D 5-0.
'''..C;.'.:.'''!,"o.,.,..
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Item #4.6.
River
MEMORANDUM
TO:
Mayor and City Council
FROM:
Pat Klaers W
City Administrator \fIN
DA TE:
December 16, 1999
SUBJECT:
Budget Amendment - Rivers of Hope
.
I do not want to purposely cause any conflicts between councilmembers by raising various
issues, but I feel compelled to bring the Rivers of Hope contribution request back to the
City Council. Obviously there can be strong points made on both sides of the argument;
for a city contribution to this organization or for the city not contributing to this
organization and issue can be emotional. Nonetheless, the funding request (much like the
Initiative Foundation request) is not going to go away and this may be the last good
opportunity for the City Council to make a contribution. By this last statement I mean that
1999 has turned out to be a good year financially with revenues exceeding the budgeted
amount, and I do not expect that to be the case in 2000 as I expect 2000 to be very tight
budget-wise. Accordingly, in 2000 there may not be any City Council contingency funds
available for any contributions. As 1999 is proving to be a good year financially, the City
Council can either add to its previous $3,000 contribution to the Rivers of Hope
organization or it can encumber 1999 monies for a 2000 contribution (and then make this
contribution in January 2000) or both.
As much as I believe social service organizations should be funded by entities other than
municipalities, I do nonetheless believe this organization fills a very special need in the
community and merits additional city contributions.
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13065 Orono Parkway · P.O. Box 490. Elk River, MN 55330. TDD & Phone: (612) 441-7420. Fax: (612) 441-7425