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04-03-1995 CC MIN e MEETING OF THE ELK RIVER CITY COUNCIL HELD AT THE ELK RIVER CITY HALL MONDAY, APRIL 3, 1995 Members Present: Mayor Duitsman, Councilmembers Dietz, Scheel, Farber and Holmgren Members Absent: None Staff Present: City Administrator Pat Klaers; City Clerk Sandra Thackeray; City Planner Steve Ach; Fire Chief Bruce West; City Engineer Terry Maurer; City Attorney Peter Beck; Economic Development Coordinator Bill Rubin; Assistant City Administrator Lori Johnson, 1. Call Meetina To Order Pursuant to due call and notice thereof, the meeting of the Elk River City Council was called to order at 6:00 p.m. by Mayor Duitsman. 2. Consider Aoril 3, 1995, City Council Agenda e COUNCILMEMBER SCHEEL MOVED TO APPROVE THE APRIL 3, 1995, CITY COUNCIL AGENDA. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5-0. 3. Consider Consent Aoenda Councilmember Dietz noted that the March 20, 1995, City Council Minutes, had an error under Item 7.6. COUNCILMEMBER FARBER MOVED TO APPROVE THE CONSENT AGENDA AS FOLLOWS: 4.1. MARCH 6, 1995, SPECIAL CITY COUNCIl/FIRE DEPARTMENT JOINT MEETING MINUTES -- APPROVED 4.2. MARCH 13, 1995, SPECIAL CITY COUNCIL MEETING MINUTES -- APPROVED 4.3. MARCH 20, 1995, CITY COUNCIL MEETING MINUTES -- APPROVED AS AMENDED 5.2. REQUEST FOR CHARITABLE GAMBLING FUNDS FROM AMERICAN LEGION TO REPAIR FLAGPOLES ALONG HIGHWAY 10 -- APPROVED 5.3. REQUEST FOR SET UP LICENSE BY CHIN YUEN RESTAURANT -- APPROVED 8. CHECK REGISTER -- APPROVED COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 5-0. 5.1. Reauest to Purchase Two Outdoor Warnina Sirens e Fire Chief Bruce West explained that funds in the City budget allow for the purchase of two sirens. Bruce West indicated that the siren project will entail the Elk River City Council/School Board Meeting April 3, 1995 Page 2 e relocation of the siren at Zane Street NW and 202nd A venue to a location near 221st Avenue and Johnson Street. He indicated that a second new siren will be placed on a new pole in the location south and west of the present fairgrounds location on Orono Road. He further stated that the old siren located near the fairgrounds will be traded as part of the new siren purchase project. Councilmember Scheel stated that there seems to be a concentration of the sirens in the urban area. She indicated that there is a greater need for siren coverage for people on the golf course or who are working in the fields. Councilmember Farber indicated his concern regarding having siren coverage near Meadowvale School and the golf course. COUNCILMEMBER HOLMGREN MOVED TO PURCHASE TWO NEW SIRENS, EXCLUDING THE PROPOSED TRADE-IN Of THE SIREN LOCATED NEAR THE fAIRGROUNDS ON ORONO ROAD, AND THAT THE TWO NEW SIREN COVERAGE AREAS BE NEAR 221 ST AVENUE AND JOHNSON STREET AND NEAR THE GOLF COURSE. COUNCILMEMBER SCHEEL SECONDED THE MOTION. THE MOTION CARRIED 5-0. 504. Custom Motors Site Update e Economic Development Coordinator Bill Rubin stated that the issue before the Council is to discuss financing alternatives related to the successful relocation of Custom Motors from its current site at 13913 Highway 10 to another site within the community. Bill Rubin indicated that the Council must decide how much and what types of assistance the City should offer to Custom Motors. Bill Rubin explained that the City normally offers supplemental . financing to businesses seeking assistance. He indicated that he felt this type of financing would be appropriate for Custom Motors. The Attorney for Custom Motors explained that there are no financing options available to Custom Motors due to the environmental concerns on the property. Mayor Duitsman suggested that the City begin Phase II of the environmental clean up study for the Custom Motors site. He further suggested that the City take the funds for the study from the waste abatement fund. Councilmember Farber indicated his frustration with the situation because the city cannot financially help Custom Motors. He indicated that the situation with Custom Motors is not the same as other situations becausel the City has rezoned the site and is requesting Custom Motors to move. COUNCILMEMBER HOLMGREN MOVED TO PROCEED WITH OBTAINING A WORK PLAN AND COST ESTIMATE FOR A PHASE" STUDY FOR AN ENVIRONMENTAL CLEAN UP OF THE CUSTOM MOTORS SITE. COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 5-0. 5.5. Update on Elk Hills Drive and Hiahwav 169 Intersection Desian Options e City Engineer Terry Maurer reviewed his 3/29/95 memo that outlined the pros and cons of the compromise intersection altemative provided by Mr. Gary Santwire for the Elk Hills Drive intersection. Terry Maurer indicated that when the project is Elk River City Council/School Board Meeting April 3, 1995 Page 3 ...........--..------........ e initiated, either by a developer or by a petition. the next step will be to hold a public hearing. Mayor Duitsman voiced his support for the liT" intersection (Exhibit 8A or Option 2) with stop signs at three legs of the intersection. Councilmember Farber indicated that after further evaluating the situation, he concurred with the Mayor. 5.6. Discussion of Firefiohters Compensation Plan Assistant City Administrator Lori Johnson reviewed the issues regarding the fire compensation proposal. The issues included: · total hourly pay. · double time holiday pay, · night call out pay. and · annual review of fire compensation. Following review of these issues it was the consensus of the Council to offer the following to the firefighters: . · total hourly pay of $22.25 for emergency calls only, and · double time pay for holidays · annual review of Fire Compensation. e COUNCILMEMBER SCHEEL MOVED TO OFFER THE FIREFIGHTERS $22.25 PER HOUR FOR EMERGENCY CALLS, $8.00 PER HOUR FOR ALL OTHER NON-EMERGENCY CALLS, AND DOUBLE TIME PAY FOR THE SEVEN HOLIDAYS LISTED IN THE ORIGINAL PROPOSAL AND ANNUAL REVIEW OF FIRE COMPENSATION. COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 5-0. 6. Open Mike No one appeared for this item. The City Council recessed at 7:00 p.m. and moved to the Training Room for a joint meeting with the School Board. The City Council meeting reconvened at 7:05 p.m. The following members of the School Board and staff were present: Chair Tim Kelly; Vice Chair Patricia Schaber; Ty Bischoff; Kathleen Poate; Jeff Gongoll; Mark Strater; Rochelle Leonard; Superintendent Doctor Flannery; and Ron Brantley. 7.1. Ice Arena Update e Jeff Gongoll updated the Council and SChool Board on the status of the ice arena project. He indicated that the local banks have committed to a loan on the building of $2 million and stated that the ice arena will be able to support $2 million from user fees and revenues. Jeff Gongoll explained that the estimated costs for the ice arena have come in at $2.4 million. He indicated that the project is $400,000 over budget and that this gap must be bridged through fundraising. He further stated that there is a chance that the Mighty Duck Legislation may go through which would provide some money to bridge that gap. Elk River City Council/School Board Meeting April 3, 1995 Page 4 e Councilmember Dietz questioned the School Board as to whether they could offer any assistance to help bridge the $400,000 gap. He indicated that the high school will be one of the biggest benefactors of the ice arena. Chair Tim Kelly indicated that the School Board has donated the land for the ice arena project and will be contributing to the cash flow with an increase in ice time. He stated that at this time he did not feel the School Board could offer any other assistance. 7.2. D.A.R.E. Secondary Officer UQdate Police Chief Tom Zerwas indicated that the secondary D.A.R.E. Officer funding which was attributed from the D.A.R.E. House project, will be concluded at the end of 1995. The Police Chief indicated that he would like to see the secondary D.A.R.E. Program continued as it has been very well received by the students and the Schools. Council member Scheel indicated she felt that other cities in the school district should contribute toward the secondary D.A.R.E. Officer Program. e Discussion was held regarding the possibility of other communities in the school district sharing in the cost of the secondary D.A.R.E. Officer. It was the consensus of the Mayor and the School Chair to send a joint letter from the School Board and City Council signed by the Mayor and the Chair to other communities in the school district to see if they would be interested in sharing in the cost of a D.A.R.E. Officer. 7.3. Transoortation Plan City Engineer Terry Maurer reviewed the draft proposal of the City's long range transportation plan. Discussion was held regarding the east/west corridor and County Road 1 being a priority with the County for improvements. Dr. Flannery discussed the possibility of a traffic signal at Highway 169 and Country Road 33. Dr. Flannery also stated that the transportation plan is a high priority. 7.4. School Buildina/Bond Prooosal Dr. Flannery indicated that the School Board is planning a public referendum to finance a 2100 student Senior High School on May 16, 1995. The referendum will be in the amount of $45.400,000. Dr. Flannery indicated that the proposal will include the locating of the Senior High in the City of Elk River. Dr. Flannery requested ,City Councilmembers to publicly support this proposal. Councilmember Holmgren indicated that the timing for the bond referendum was poor because it is the day after property taxes are due. Dr. Flannery requested the City's assistance in the possible reduction of water availability and sewer availability charges and with sewer and water assessments. e Councilmember Holmgren stated that the School Board should inform the public of the alternatives if the bond referendum fails. Elk River City Council/School Board Meeting April 3, 1995 Page 5 e Zachary Fox, resident of Elk River, questioned what the alternatives would be if the bond referendum does fail. Following discussion of this issue, it was the consensus that the School Board would make a presentation of the bond referendum proposal to the City Council at a future City Council meeting. 7.5. School Public Works Buildina and Site Uodate City Administrator Pat Klaers indicated that the School District is ready to move forward with the construction of a public works building. He indicated that the School District is considering two sites; Oak Knoll Complex and a lot owned by the EDA in the Industrial Park. Discussion was held regarding the pros and cons of the Oak Knoll Complex site versus the Industrial Park site. Dr. Flannery indicated that the Oak Knoll Complex provides no room for expansion for the building, and further stated that the extension of utilities to the site would be very expensive. The City Administrator indicated that the Industrial Park site which the EDA is offering for sale to the School District is development ready with sewer and water available to the site. The City Administrator indicated that the City desires to recapture expenses in the amount of $45,000 for the site. 9. Other Business e Arts Maanet Proaram - Dr. Flannery invited the members of the City Council and SChool Board to attend the Arts Magnet Exhibit to be held at the Elk River Mall on April 10. Holt Street and Jackson Avenue - City Engineer Terry Maurer asked the Council whether they WOUld be interested in deleting or adjusting the change order for the Holt Street and Jackson A venue project. It was the consensus of the Council to move ahead with the project. 10. Adjournment There being no further business, COUNCILMEMBER FARBER MOVED TO ADJOURN THE MEETING. COUNCllMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 5-0. The meeting of the Elk River City Council was adjourned at 9:05 p.m. Respectfully submitted, c:La Sandra Thackeray City Clerk e