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05-08-1995 CC MIN - MEETING OF THE ELK RIVER CITY COUNCIL HELD AT THE ELK RIVER CITY HALL MONDAY, MAY 8, 1995 Members Present: Mayor Duitsman. Councilmembers Dietz. Scheel. Farber. and Holmgren Members Absent: None Staff Present: Pat Klaers, City Administrator; Steve Rohlf, Building and Zoning Administrator: Sandra Thackeray. City Clerk: Bill Rubin. Economic Development Coordinator 1. Call Meeting To Order Pursuant to due call and notice thereof. the meeting of the Elk River City Council was called to order at 6:00 p.m. by Mayor Duitsman. 2. Consider Council Agenda e COUNCILMEMBER HOLMGREN MOVED TO APPROVE THE MAY 8, 1995, CITY COUNCIL AGENDA. COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 5-0. 3. Consider Consent Agenda COUNCILMEMBER FARBER MOVED TO APPROVE THE CONSENT AGENDA AS FOLLOWS: 4.1. APRIL 17. 1995, REGULAR CITY COUNCIL MINUTES -- APPROVED 4.2. APRIL 18, 1995, JOINT SHERBURNE COUNTY/CITY COUNCIL MEETING MINUTES -- APPROVED 4.3. APRIL 25, 1995, SPECIAL MEETING CITY COUNCIL MINUTES -- APPROVED 5.5. MASSAGE THERAPIST LICENSE FOR SUSAN RAMSTORF -- APPROVED 5.6. SPECIAL MEETING FOR MAY 10, 1995, BOARD OF REVIEW CALLED u APPROVED 7. CHECK REGISTER -- APPROVED COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5-0. 5.1 . Consider Revised Proposal for Trainin(l Services Submitted bv Trainina Networks. Inc. City Administrator Pat Klaers indicated that Training Networks. Inc.. has submitted a revised proposal for training services. e Sandra Bower of Training Networks. Inc.. reviewed the revised proposal. She indicated that the total cost of the revised proposal would be $12.468. plus mileage for Lee Colby. Elk River City Council Meeting May 8, 1995 Page 2 e Discussion was held regarding funding source for the training services. It was indicated that the City Council Contingency Fund could be used for this purpose. Councilmember Holmgren suggested that part of the funding come from the Conferences and Schools budget. Councilmember Farber suggested looking at other alternatives and stated he would prefer that the entire amount did not come from the City Council Contingency Fund. COUNCILMEMBER HOLMGREN MOVED TO PROCEED WITH THE TRAINING SERVICES OFFERED BY TRAINING NETWORKS, INC., AND REQUESTED STAFF TO RESEARCH FUNDING SOURCES FOR THIS PROGRAM. COUNCILMEMBER FARBER SECONDED THE MOTION. Councilmember Dietz indicated that the city staff should try to solve the problems that have been identified in the Needs Assessment Report by themselves before contracting for outside help. He further stated that the program will cost $12,468, plus the cost of the employees time while going through the program. Councilmember Scheel indicated that she concurred with Councilmember Dietz. Council member Holmgren stated that he feels this is an excellent way to have staff deal with the stress caused by the rapid growth of the City of Elk River. Councilmember Farber feels that this would be a benefit for all employees and to the city. e MOTION FAILED 2-2-1. Councilmembers Dietz and Scheel opposed; Mayor Duitsman abstained. 5.2. Consider a Reauest for Tax Increment Financina Assistance from Neos, Inc., 12797 Meadowvale Road Economic Development Coordinator Bill Rubin indicated that Mr. Jack Mowry of Neos, Inc., has requested tax increment financing assistance in the amount of $80,000 to construct a 16,000 square foot facility on two vacant lots in the McChesney Industrial Park. He stated that Neos would occupy approximately 3,600 square feet of the space and additional space would be available for long term lease to small industrial companies. He further indicated that the land and building would have a finished market value of approximately $550,000. Bill Rubin explained that the City Council is required to hold a public hearing to consider a TIF Plan and TIF District to support the Neos, Inc., expansion. COUNCILMEMBER SCHEEL MOVED TO SCHEDULE A PUBLIC HEARING FOR JUNE 19, 1995, TO CONSIDER A TAX INCREMENT FINANCING PLAN FOR TAX INCREMENT FINANCING DISTRICT NO. 12. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5-0. 5.3. Alliant Techsvstems Prooosal to Dismantle Military Exolosive Proiectiles e Building and Zoning Administrator Steve Rohlf informed the City Council that Alliant T echsystems has applied to the Minnesota Pollution Control Agency for a permit to dismantle 8 inch military explosive projectiles. Steve Rohlf reviewed the concerns of staff regarding this proposal which include ground water, haul routes, Elk River City Council Meeting May 8, 1995 Page 3 e materials hauled to the facility, and materials hauled from Alliant Techsystems site. Councilmember Scheel indicated her concern regarding Alliant T eChsystems using County Road 33 as a haul route. Steve Rohlf indicated that County Road 21 would be used as the haul route as opposed to County Road 33. COUNCILMEMBER SCHEEL MOVED TO RECOMMEND TO MPCA, ALlIANT TECHSYSTEMS, AND THE MINNESOTA DEPARTMENT OF TRANSPORTATION HAZARDOUS MATERIALS DIVISION, THE RECOMMENDATION AS STATED IN THE MEMO TO THE MAYOR AND CITY COUNCIL FROM STEVE ROHLF, BUILDING AND ZONING ADMINISTRATOR DATED MAY 8, 1995. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5-0. 5.4. lee Arena lJodat~ City Administrator Pat Klaers informed the Council that although the financing for the ice arena project has not been finalized. the city will be advertising for bids on May 15 for the pre-cast concrete and steel components of the project. He further stated that until the city receives the bids they will not know the exact shortage of funds for the project. He further indicated that there is no financial risk to the city at this point. 5.7. Consider Increasing Percentage of Exoenditures Required of Charitable GamblinQ Oraanizations to be Spent in the City's Trade Area e The City Clerk informed the Council that according to state law a statutory city may require a licensed organization conducting lawful gambling within its juriSdiction to expend all or a portion of its expenditures within the city's trade area. She further indicated that the city's current ordinance requires gambling organizations to spend 75 percent of the expenditure within the city's trade area. Discussion was held by the Council regarding the possibility of increasing the 75 percent amount. The City Clerk informed the Council that she has spoken to three of the gambling organizations who have indicated that they would be opposed to the increase. It was the consensus of the Council to authorize staff to contact the lawful gambling organizations operating within the City of Elk River and inform them to discuss this issue. The Council requested the City Attorney to research the possibility of an ordinance amendment which would restrict outside organizations from operating within the City of Elk River. COUNCILMEMBER SCHEEL MOVED TO CONTINUE THIS ITEM. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5-0. 5.8. Reauest for Pull Tab license e The City Clerk informed the Council that she has received a request by Lake Region HOckey Association to operate pull tabs at J. Cousineau's restaurant. She indicated that she has informed the applicant that the request would not be considered at least until a building permit has been pulled for the restaurant. 5.9. Consider 1996 Clerical Clothina Allowance Policv Elk River City Council Meeting May 8, 1995 Page 4 e COUNCILMEM8ER DIEn MOVED TO TERMINATE THE CLERICAL CLOTHING ALLOWANCE POLICY BEGINNING JANUARY 1, 1996. COUNCILMEMBER SCHEEL SECONDED THE MOTION. THE MOTION CARRIED 5~0. 5.10. Leaislative Uodates City Administrator Pot Klaers updated the City Council on several legislative issues. Mayor Duitsman informed the City Council that the ditch legislation has been passed by the House and Senate. 5.11. Consider Purchase of Administration Vehicle The City Clerk indicated that after receiving Council authorization to purchase a vehicle for city stott employees, Gary Schmitz requested quotes for 0 vehicle trom three local dealerships. She stated that quotes were requested on both a new and a used vehicle. The City Clerk informed the Council that the low quote tor the new vehicle was from Miller Chevrolet for 0 1995 Chevy Corsica in the amount of $14,196. The low quote for a used vehicle was submitted by Saxon Motors for 0 1994 Chevy Corsica with 20.700 mi.les in the amount of $10.427.50. COUNCILMEMBER DIETZ MOVED TO PURCHASE THE USED 1994 CHEVY CORSICA fROM SAXON MOTORS AT $10,427.50. COUNCILMEMBER fARBER SECONDED THE MOTION. THE MOTION CARRIED 4~ 1. Councilmember Holmgren opposed. e Councilmember Holmgren indicated that he voted against the motion because he felt the city would be better served with a new vehicle. 5.12. Uodate on Aoolication Process for Secretarv/Receotionist The City Clerk informed the City Council that she has received 55 applications for the Secretory/Receptionist position vacated by Kristy Mansfield. She indicated that she would be offering 0 recommendation for hire to the City Council on Monday, May 22. 8. Other Business Mayor Duitsman indicated that he hod been contacted by 0 member from the Gorden Club with 0 request to plant flowers on city property. Councilmember Dietz suggested putting in tennis courts on the city property. Dove Anderson. Park and Recreation Commission Chair. indicated that he has requested the Garden Club to make a presentation to the Pork and Recreation Commission. Discussion was held by the Council regarding the possibility of both flowers and tennis courts being located on city property. 6.1. Wastewater Treatment System 1994 Annual Reoort e Darrell Mock. WWTS Superintendent. presented the 1994 Wastewater Treatment System Annual Report. Much discussion was held by the Council regarding the life of the sludge land and the possibility of using some of the sludge land for recreational fields. Elk River City Council Meeting May 8, 1995 Page 5 e Darrell Mack requested permission to advertise for bids to sandblast and seal the exterior of the main building, digester building, and pre-treatment building. COUNCILMEMBER HOLMGREN MOVED TO AUTHORIZE THE WASTEWATER TREATMENT SYSTEM SUPERINTENDENT TO ADVERTISE FOR BIDS TO SANDBLAST AND SEAL THE EXTERIOR OF THE MAIN BUILDING, DIGESTER BUILDING, AND PRE-TREATMENT BUILDING. COUNCILMEMBER DIETZ SECONDED THE MOTtON. THE MOTION CARRIED 5-0. The Council thanked the Wastewater Treatment System Superintendent for reviewing the 1994 Annual Report. 6.2. Police Deoartment 1994 Annual Reoort Police Chief Tom Zerwas presented the 1994 Police Department Annual Report. The Police Chief reviewed several sections of the Annual Report including calls for service, arrests, and Part I and Part /I crimes. He reviewed the rate of increase from 1993 to 1994 in these areas. The Police Chief informed the Council that the Police Reserves offered 4,000 hours of volunteer time for the city in 1994. He further stated that there has been a decrease in the number of Police Reserves in 1994 from previous years. He then informed the Council that staff has been researching the possibility of offering an incentive to Reserves in order to keep them on staff for an increased length of time. e Discussion was held regarding the COPS Fast Program offered through the Clinton Crime bill which allows cities a maximum of $75,000 in a three year time period to be used for the hiring of an additional police officer. The Police Chief requested permission from the Council to proceed with the next step in the hiring process in order to hire a patrol officer under the Clinton Crime bill. COUNCILMEMBER SCHEEL MOVED TO AUTHORIZE THE CHIEF OF POLICE TO PROCEED WITH THE NEXT STEP IN THE HIRING PROCESS fOR A PATROL OFFICER WHICH WILL BE FUNDED UNDER THE CLINTON CRIME BILL. COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 5-0. The Police Chief reviewed some of the programs which were being offered through the police department. He further informed the Council that the pOlice department, in conjunction with Sherburne County, received a Safe and Sober Grant. He indicated that there is an opportunity to apply for this grant again in 1996 and requested Council permisSion to do so. COUNCILMEMBER FARBER MOVED TO AUTHORIZE THE POLICE CHIEF TO APPLY FOR A SAfE AND SOBER GRANT IN 1996. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5-0. The Council thanked the Police Chief for presenting the 1994 Annual Report. 9. Staff Updates e The City Administrator informed the City Council that the city, in conjunction with MnDOT, completed several plantings along Upland Avenue, Xenia Avenue, and UPA Drive. He indicated that the Street Superintendent worked together with Elk River City Council Meeting May 8, 1995 Page 6 e MnDOT on this project and further stated that several youth volunteers from different groups within the city assisted in this project. The City Administrator informed the Council that the city would be waiving the security bond from Kraus-Anderson due to the construction of the Target store. The City Administrator distributed a Sherburne County Highway map which listed the proposed 1995 county construction projects. The City Administrator informed the Council that the city has obtained a ten foot easement from Stewart Wilson for the extension of sewer and water along the west side of Sandpiper Estates. . The City Administrator distributed a letter from city staff to Tony Emmerich and also distributed a letter of response from Tony Emmerich. Both letters referred to the city's requirement of the developer to submit a Letter of Credit or other form of fInancial guarantee for publiC improvements. e It was the consensus of the Council that in order to be consistent with city policy, the city must collect a Letter of Credit from Tony Emmerich Homes for improvements being completed in the Business Park. 10. Adiournment There being no further business, COUNCILMEMBER HOLMGREN MOVED TO ADJOURN THE MEETING. COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 5-0. The meeting of the Elk River City Council was adjourned at 9:55 p.m. Respectfully submitted, ?ci~~~ City Clerk e