05-16-2016 EDA MINMeeting of the Elk River
Economic Development Authority
Held at the Elk River City Hall
Monday, May 16, 2016
Members Present: President Tveite, Commissioners Burandt, Westgaard, Provo, Olsen,
Ovall, and Wagner
Members Absent: None
Staff Present: Economic Development Director Amanda Othoudt, Economic
Development Specialist Colleen Eddy, and Recording
Secretary/Senior Administrative Assistant Jennifer Johnson
I . Call Meeting to Order
Pursuant to due call and notice thereof, the meeting of the Elk River Economic
Development Authority was called to order at 5:30 p.m. by President Tveite.
2. Consider 05/16/2016 Agenda
Moved by Commissioner Westgaard and seconded by Commissioner Olsen to
approve the May 16, 2016, agenda.
Motion carried 7-0.
3. Consider Consent Agenda
Moved by Commissioner Wagner and seconded by Commissioner Burandt to
approve the following consent agenda:
3.1.a April 18, 2016, EDA Special Minutes.
3.1.b April 18, 2016, EDA Regular Minutes.
3.2 Check register as outlined in the staff report.
3.3 Balance sheet as outlined in the staff report.
3.4 Revenue/expenditure report as outlined in the staff report.
Motion carried 7-0.
4. Open Forum
No one appeared for Open Fomm.
5. Public Hearings
There were no public hearing items scheduled for this agenda.
Economic Development Authority Minutes Page 2
May 16, 2016
6.1 Sportech Satisfaction Agreement
Ms. Othoudt presented the staff report.
Moved by Commissioner Westgaard and seconded by Commissioner Olsen to
approve Resolution 16-04 approving the Issuance of a Certificate of
Forgiveness and Release of Escrow Agreement for Sportech, Inc., as outlined
in the staff report.
Motion carried 7-0.
6.2 Propose date for EDA Budget Workshop
Ms. Othoudt presented the staff report.
It was the consensus of the EDA to set July 18, 2016, at 5:00 p.m. as the date to
review the 2016 budget.
6.3 IEDC Award Submission
Ms. Eddy presented the staff report.
Councilmember Wagner asked if staff would be attending the 2016 IEDC Annual
Conference.
Ms. Eddy indicated Ms. Othoudt will be attending the conference and will learn if
they are award recipients shortly before the conference.
President Tveite stated city staff spent a considerable amount of time preparing for
this and will receive good exposure if awarded the Excellence in Economic
Development by the IEDC.
6.4 Update on Whimsical Windmill
Ms. Eddy presented the staff report.
Commissioner Westg=d asked if Ms. Eddy could provide a budget figure for future
maintenance needs.
Ms. Eddy stated the 2016/2017 budget currently has $5,000 available for use on
maintenance and improvements. She explained the artist proposed bi-yeatly trips to
inspect the windmill gears and ensure they are spinning and working properly, noting
any additional maintenance after 2017 would be taken care of by city staff.
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Economic Development Authority Minutes Page 3
May 16, 2016
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6.5 EDA/HRA Website Soft Launch Presentation
Ms. Eddy presented the staff report and provided a viewing of the new website. She
requested the authority members review the site and provide any feedback before its
official launch in mid-June.
President Tveite asked who was responsible for maintaining the data on the site and
expressed concerns on ensuring the information on the site be timely and accurate.
Ms. Eddy indicated there will be a few staff members in charge of administrating the
site to ensure information is fresh and accurate.
7. Announcements
There were no announcements.
8. Adjournment
There being no further business, Chair Tveite adjourned the meeting of the Elk
River Economic Development Authority at 5:42 p.m.
Minutes prepared by Jennifer Johnson.
Dan Tveite, EDA sident
Tina Allard, City Clerk
PaIEala 61
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