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10-30-1995 CC MIN - SPECIAL e SPECIAL MEETING OF THE ELK RIVER CITY COUNCIL HELD AT THE ELK RIVER CITY HALL MONDAY, OCTOBER 30, 1995 Members Present: Mayor Duitsman, Councilmembers Scheel. Farber, Holmgren, and Dietz (5:03 p.m.) Members Absent: None Staff Present: Pat Klaers, City Administrator; Sandra Thackeray, City Clerk; Lori Johnson, Assistant City Administrator; Peter Beck, City Attomey; Terry Maurer, City Engineer; Steven Ach, City Planner; Dave McGillivray, City Bond Consultant 1. Call Meetina To Order Pursuant to due call and notice thereof, the special meeting of the Elk River City Council was called to order at 5:00 p.m. by Mayor Duitsman. 2. Consider Council Aaenda tJ-c COUNCILMEMBER FARBER MOVED TO APPROVE THE 10/30/95 CITY COUNCIL AGENDA. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 4-0. 3. Consider Consent Aaenda COUNCILMEMBER FARBER MOVED TO APPROVE THE CONSENT AGENDA, WITH THE EXCEPTION OF ITEM 5.5., AS FOLLOWS: e 4. CONSIDER 10/16/95 CITY COUNCIL MINUTES.. APPROVED 5.1. RESOLUTION 95-69, ENTERING INTO A COOPERATIVE CONSTRUCTION AGREEMENT BETWEEN THE CITY OF ELK RIVER AND MNDOT TO SHARE IN THE COST OF THE JOPLIN STREET CONSTRUCTION/HIGHWAY 10/BUSINESS CENTER DRIVE IMPROVEMENTS.. APPROVED 5.3. INCREASE IN PAY FOR JONI PEARSON/OFFICE SERVICE WORKER FROM $7.40 PER HOUR TO $7.76 PER HOUR MOVING FROM STEP A TO STEP B UNDER PAY GRADE 4, EFFECTIVE OCTOBER 24, 1995, FOLLOWING THREE MONTH ORIENTATION -- APPROVED 5.4. RESOLUTION 95-70 ADOPTING AND LEVYING ASSESSMENT ROLL FOR UNPAID GARBAGE COLLECTION SERVICES AS OF SEPTEMBER 1, 1995 .. APPROVED 5.6. RESOLUTION 95-72, ADOPTING FINAL ASSESSMENT ROLL FOR THE 183RD STREET AND BUSINESS CENTER DRIVE -. APPROVED 5.8. CONSIDER CITY AND MNDOT MAINTENANCE AGREEMENT FOR SChOOL STREET SIGNALS -- TABLED TO 11/6/95 MEETING COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 4-0. ... Elk River City Council Minutes October 30. 1995 Page 2 . Councilmember Dietz arrived at this time (5:03 p.m.) 5.2. Consider Callina November 6, 1995, Council Meetina for 5:00 P.M. COUNCILMEMBER HOLMGREN MOVED TO CALL A SPECIAL MEETING OF THE CITY COUNCIL ON NOVEMBER 6 AT 5 P.M. TO DISCUSS REGULAR COUNCIL BUSINESS. COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 5-0. 5.5. Consider Resolution Approvina Assessment Roll for Elk Hills Drive and Dodae Avenue Improvements Assistant City Administrator Lori Johnson distributed a revised resolution for the Council to consider. COUNCILMEMBER FARBER MOVED TO APPROVE RESOLUTION 95-71, ADOPTING FINAL ASSESSMENT ROLL FOR THE DODGE AVENUE IMPROVEMENTS. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5- O. 5.7. Consider Mechanical Service Contract for Library and City Hall e The City Administrator informed the Council that the city has received quotes from two companies for mechanical maintenance services for the library and city hall. He indicated that Building Official Cliff Skogstad is recommending that the city contract with York International at a yearly amount of $3,988 to provide these services. City Council discussion pursued regarding the services which will be provided versus the services that are not included in the agreement. The Council concluded that the city should enter into the agreement for one year and report back to the Council at that time. COUNCILMEMBER HOLMGREN MOVED TO ENTER INTO A SERVICE CONTRACT WITH YORK INTERNATIONAL IN THE AMOUNT OF $3,988 FOR MECHANICAL SERVICES FOR THE LIBRARY AND CITY HALL SUBJECT TO REVIEW IN ONE YEAR. COUNCILMEMBER SCHEEL SECONDED THE MOTION. THE MOTION CARRIED 5-0. 5.9. Update on Board and Commission Members Whose Terms will be Expirina COUNCILMEMBER DIETZ MOVED TO EXTEND THE PARK AND RECREATION TERM FOR LANA HUBERTY FOR THREE YEARS TO EXPIRE ON DECEMBER 31, 1998. COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 5-0. It was the consensus of the Council to advertise for Planning Commission members, Library Board members, and Utilities Commission members. It was further the consensus to review the applications on file for the Park and Recreation Commission from when Lana Huberty was appointed. 5.10. Consider Purchase Aareement for Cass Property e City Administrator Pat Klaers reviewed the 10/30/95 staff memo regarding the city's attempt to purchase 115.65 acres in the southeast part of the community. He indicated that this property is located directly south of the 120 acres which Elk River City Council Minutes October 30, 1995 Page 3 e the city obtained a few years ago for the disposal of sludge from the Wastewater Treatment Plant. He indicated that it is the city's intent to use the land for the development of youth recreation fields and for providing additional land for the disposal of sludge. The remaining balance of the property would be sold for residential purposes. The City Administrator informed the Council that the proposed cost for the land is $2,650 per acre totaling $306.472.50. COUNCILMEMBER HOLMGREN MOVED TO ENTER INTO A PURCHASE AGREEMENT TO PURCHASE 115.65 ACRES FROM MR. CASS AT $2,650, EQUALING $306,472.50. COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 5-0. 6. City Council Worksession to Discuss East Elk River Trunk Sewer and Water Improvement Proiect Wastewater Treatment Facility Uparade - Discussion was held by the Council regarding the plans and specifications for the Wastewater Treatment facility upgrade. Terry Maurer indicated that the project will upgrade the existing facility from its currently rated 1.04 mgd capacity to 2.20 mgd capacity. Assistant City Administrator Lori Johnson reviewed the financing for the project. She indicated that the project cost is approximately $5 million. Lori Johnson further indicated that the projections for repayment are based on a 2 percent annual rate increase. She indicated that this is a very important factor in paying for the project. e It was the consensus of the Council to bid the project now to see whether it would be feasible to finance the improvements to the Wastewater Treatment Plant at this time. It was further the consensus that this issue would be put on the November 6 Council agenda with a resolution requesting the Council to go out for bids for the project. Plannina Commission Recommendation on Comprehensive Plan Define Ultimate East Elk River Sewer and Water District Based on Comprehensive Plan - City Planner Steve Ach reviewed the Planning Commission's recommendation of the Comprehensive Plan for the ultimate urban service area. He indicated that the Planning Commission's recommendation represented a long term growth option. Consider Appraisal for East Elk River Area - The City Administrator reviewed the appraisal from Peter Patchin and Associates which provided an analysis of the market benefit of water and sewer trunks to property located along and near Highway lOin the southeastern portion of the city. The City Administrator informed the Council that the report revealed that residential property would benefit by $5,700 per acre, industrial property $5,300 per acre, and commercial property $6,000 per acre. Discussion was held regarding the differences in the St. Cloud Appraisal. Inc., report and the Patchin report. It was the consensus of the Council that the two appraisal firms prepare an addendum report that analyses additional data and information. Hopefully then both firms will come to some type of similar understanding regarding benefit to the properties. e Determine Total Cost in the Ultimate Trunk Sewer and Water Proiect and for Phase I - The City Council discussed the options for the eastern area trunk sewer Elk River City Council Minutes October 30, 1995 Page 4 . and water project. Also discussed was the total cost for the project and the number of acres that would be under the Green Acre law for each phase or district. Mayor Duitsman indicated that from comments he has received, he would like to focus on the area southeast along Highway 10. The City Administrator reviewed the options which the city has considered for Phase I of the project area. Discussion was held regarding how the Phase I project area has expanded and changed since April and June worksessions. Discussion was held about relooking at Phase I, District 2 of Option 5 (dated May, 1995) as the first phase project area. The City Administrator noted that under Option 5, District 2, Phase I there are no Green Acres. Discussion was held by the Council regarding whether or not the area should end at 165th A venue or 171st Avenue. Dave McGillivray, city bond consultant. indicated that the area Option 5, District 2, Phase I is a smaller area which would be better for the city as it would create less financial risk, it would not affect the credit rating, and there are less Green Acres. Nonetheless, for this Phase I project there is still a gap of approximately $1 million between the project costs and the assessment amounts. It was the consensus of the Council to meet one more time in a worksession to discuss these issues related to this Phase I project, and then to set a meeting date to hold an informational hearing for the public. e Doris Specht questioned why the Council is considering going east when there is more business land out west. She indicated she is opposed to the extension of the utilities to the east. Rolland Benson indicated that he was opposed to the project. City Administrator Pat Klaers indicated that he received a letter from Charlie Houle, which he entered into the record, signed by seven property owners in the eastern area who are in favor of the project. 7.1. Review November-February Meetina Dates COUNCILMEMBER SCHEEL MOVED TO CALL A SPECIAL MEETING OF THE CITY COUNCIL ON TUESDAY, JANUARY 16, 1996, AT 6 P.M., AND FEBRUARY 20,1996, AT 6 P.M., DUE TO THE PRECEDING MONDAYS FALLING ON HOLIDAYS. COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 5-0. COUNCILMEMBER HOLMGREN MOVED TO CALL A SPECIAL MEETING OF THE CITY COUNCIL AT 5 P.M. ON JANUARY 8, 1996, TO TAKE CARE OF OFFICIAL CITY BUSINESS. COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 5-0. 7.2. Consider Date for Appreciation Dinner e It was the consensus of the Council to hold the Appreciation Dinner on February 13. 1996. Elk River City Council Minutes October 30, 1995 Page 5 e COUNCILMEMBER HOLMGREN MOVED TO CALL A SPECIAL MEETING OF THE CITY COUNCIL ON FEBRUARY 13. 1996. FOR THE PURPOSE OF HOLDING AN APPRECIATION DINNER. COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 5-0. Other Business 8. There was no other business. 9. Adjournment There being no further business. COUNCILMEMBER HOLMGREN MOVED TO ADJOURN THE MEETING. COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 5-0. The meeting of the Elk River was adjourned at 7:25 p.m. Respectfully submitted. ~';;/IL~fdL Sandra Thackeray () City Clerk e e