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01-03-1994 CC MIN e e e MEETING OF THE ELK RIVER CITY COUNCIL HELD AT THE ELK RIVER CITY HALL MONDAY, JANUARY 3, 1994 Members Present: Mayor Duitsman, Councilmembers Farber, Holmgren, scheel, and Dietz Members Absent: None staff Present: Pat Klaers, City Administrator; Lori Johnson, Finance Director; Sandra Thackeray, City Clerk; Tom Zerwas, police Chief; steve Rohlf, Building and zoning Administrator; and Mark Thompson, street Department Maintenance Worker 1. Call Meeting To Order Pursuant to due call and notice thereof, the meeting of the Elk River City Council was called to order at 6:00 p.m. by Mayor Duitsman. 2. Consider January 3, 1994, City Council Agenda Mayor Duitsman requested that item 10.1, Flag Contest be postponed. COUNCILMEMBER SCHEEL MOVED TO APPROVE THE JANUARY 3, 1994, CITY COUNCIL AGENDA AS AMENDED. COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 5-0. 3. Board and Commission Interviews The City Council interviewed the following individuals at this time. Gene Schuldt Requested reappointment to appointment to EDA. Indicated his preference both commissions. the HRA. as being Also requested appointed to Jeff Gongoll Requested reappointment to the EDA. Also indicated an interest in the Utilities Commission, HRA, and Park and Recreation Commission - indicating his preference as being reappointed to the EDA. Dave Anderson Commission. Requested reappointment to the Park and Recreation Clair Olson Commission. Requested reappointment to the Park and Recreation Sue Daleiden Commission. Requested reappointment to the Park and Recreation John Weicht Commission. Requested appointment to the park and Recreation 4. Open Mike Elk River city Council Meeting January 3, 1994 --------------------- e 4.1. Highway 101 Update/Jim Tralle Page 2 Jim Tralle and Dick Hinkle were present to update the Council on the progress of the Highway 101 project. Jim Tralle indicated that he and Dick Hinkle were Chair and Co-chair of a task force formed to try to speed up the Highway 101 project. Jim indicated that all projects in Minnesota have been pushed back between four months and six years. Highway 101 from County Road 42 to Rogers has been delayed for three years. Jim Tralle indicated that a meeting has been scheduled with area legislators and city officials. The Mayor indicated his desire to be a representative of the City of Elk River on the Task Force and the City Council concurred with this request. 5. Consider Resolution Adopting Consent Agenda Format The City Clerk requested the Council to consider adopting a Agenda" format for future council meetings. She stated that a agenda is a tool to help shorten council meetings and is used noncontroversial items. "Consent consent only for COUNCILMEMBER HOLMGREN MOVED TO ADOPT RESOLUTION 94-1, A RESOLUTION ESTABLISHING A CONSENT AGENDA FORMAT FOR CITY COUNCIL MEETINGS. COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 5-0. e 6. Consent Agenda 7.1. RESOLUTION 94-2 ADOPTED -- A RESOLUTION DESIGNATING DEPOSITORIES FOR CITY FUNDS FOR 1994. 7.2. DESIGNATION OF ELK RIVER STAR NEWS AS THE CITY OF ELK RIVER'S OFFICIAL NEWSPAPER FOR 1994 - APPROVED 7.3. LICENSE RENEWALS APPROVED 7.3A. Kennel Licenses - Approved Grace ostein - 20284 Concord St. NW - 4 dogs Joe Magney/Jo Spengler - 20722 York St. NW - 4 dogs Stoffel Reitsma - 10860 181st Street NW - 12 dogs 7.3B. Cigarette Licenses - Approved e Elk River Bowl pamida Discount Center wapiti Park Campground Kemper Drug Ebner's Bait County Market American Legion Red Carpet Inn Circle C Foods (Jackson Ave) Elk River Cenex Houle Oil Company Sunshine Depot Northbound Liquor Fraternal Order of Eagles Dick's Riverfront Bar Broadway Bar and Pizza SuperAmerica Ron's Foods Circle C Foods (Dodge Ave) Elk River Country Club Elk River city Council Meeting January 3, 1994 Page 3 e 7.3C. Mechanical Amusement Device Licenses - Approved Pizza Hut Wapiti Park Campground Just For Fun Elk River Bowl Broadway Bar and Pizza Elk River Theater pamida Elk River Ice Arena Fraternal Order of Eagles Dick's Riverfront Bar American Legion 7.3D. Bowling Alley License - Approved Elk River Bowl 7.3E. Therapeutic Massage License - Approved Perfect Balance Body Salon 9. CHECK REGISTER APPROVED COUNCILMEMBER HOLMGREN MOVED TO APPROVE THE CONSENT AGENDA WITH THE EXCEPTION OF ITEM #8.1. COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 5-0. 7.4. Consider Appointment of Council Representative to Garbage Appeal Board e COUNCILMEMBER HOLMGREN MOVED TO NOMINATE CECILIA SCHEEL TO THE GARBAGE APPEAL BOARD. COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 5-0. 7.5. Consider Appointment of Vice Mayor COUNCILMEMBER SCHEEL MOVED TO NOMINATE LARRY FARBER AS VICE MAYOR. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5-0. 8.1. Call Special Meeting for 1/10/94 at 6:00 p.m, COUNCILMEMBER HOLMGREN MOVED TO CALL A SPECIAL MEETING OF THE CITY COUNCIL ON MONDAY, JANUARY 10, 1994, AT 6:00 P.M. TO HOLD INTERVIEWS OF BOARD AND COMMISSION APPLICANTS AND TO CONDUCT GENERAL COUNCIL BUSINESS. COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 5-0. 8.2. County Ditch #28 Update e Steven Rohlf informed the Council that the County Board is in the process of creating a task force to study the subject of Ditch #28. He indicated that he, the City Engineer, and the city Attorney will be members of the task force representing the City. Steve Rohlf suggested that there be a Council representative on the task force. Mayor Duitsman stated that he would like to be the Council representative on the Ditch #28 Task Force. Elk River city Council Meeting January 3, 1994 Page 4 e Councilmember Holmgren suggested that the street Superintendent or a person from his department be on the task force also. Discussion was held regarding the cost of having the city Engineer City Attorney on the Task Force. Steve Rohlf indicated that the Attorney and City Engineer would be involved only when necessary. and City COUNCILMEMBER SCHEEL MOVED TO APPOINT HANK DUITSMAN REPRESENTATIVE OF THE STREET DEPARTMENT TO THE COUNTY DITCH FORCE. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION 5-0. ~D A 128 TASK CARRIED 8.3. Consider Resolution Regarding Reimbursement Regulation Finance Director Lori Johnson indicated that the IRS has proposed new rules and regulations for reimbursement bonds. She recommended that the Council adopt a resolution which establishes the procedures relating to compliance with reimbursement bond regulations. She further indicated that this resolution amends the formerly adopted Resolution 92-11. e COUNCILMEMBER SCHEEL MOVED TO ADOPT RESOLUTION 94-3, A RESOLUTION AMENDING RESOLUTION 92-11 ~D ESTABLISHING PROCEDURES RELATING TO COMPLI~CE WITH REIMBURSEMENT BOND REGULATIONS UNDER THE INTERNAL REVENUE CODE. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARP.IED 5-0. 8.4. Approval for Attendance of National GFOA Conference Finance Director Lori Johnson informed the Council that the national GFOA conference for 1994 will be held in Minneapolis. She requested authorization for herself and for Joan Frick and Brenda Ebner to attend. COUNCILMEMBER DIETZ MOVED TO AUTHORIZE THE FINANCE DIRECTOR, JOAN FRICK AND BRENDA EBNER TO ATTEND THE NATIONAL 1994 GFOA CONFERENCE. COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 5-0. 8.5. Consider Revisions to the Composition of the EDA The Council reviewed the memo submitted by Economic Development Coordinator Bill Rubin regarding the composition of the EDA. The memo included the background on this subject. The Council and EDA have discussed this issue in November and December of 1992, and February and November of 1993. Bill Rubin indicated that EDA President Jeff Gongoll requested the Council to consider modifying the composition of the EDA by adding at least one more non-elected resident to serve in an at-large capacity. e COUNCILMEMBER FARBER MOVED TO TAKE NO ACTION ON THE ISSUE THE COMPOSITION OF THE EDA. COUNCILMEMBER HOLMGREN MOTION. THE MOTION CARRIED 5-0. OF CHANGING SECONDED THE Elk River City Council Meeting January 3, 1994 Page 5 e 8.6. Consider Appointments for Boards and Commissions A & B.EDA/HRA MAYOR DUITSMAN MOVED THE FOLLOWING APPOINTMENTS: 1. JEFF GONGOLL TO THE EDA FOR A SIX-YEAR TERM ENDING 12-31-99. 2. GENE SCHULDT TO THE HRA FOR A FIVE-YEAR TERM ENDING 12-31-98. COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 5-0. C. PARK AND RECREATION COMMISSION COUNCILMEMBER DIETZ MOVED THE FOLLOWING APPOINTMENTS: 1. DAVE ANDERSON TO THE PARK AND RECREATION COMMISSION FOR A THREE-YEAR TERM ENDING 12-31-96. 2. CLAIR OLSON TO THE PARK AND RECREATION COMMISSION FOR A THREE-YEAR TERM ENDING 12-31-96. 3. SUE DALEIDEN TO THE PARK AND RECREATION COMMISSION FOR A THREE-YEAR TERM ENDING 12-31-96. e COUNCILMEMBER FARBER SECONDED THE MOTION. 4-1. COUNCILMEMBER SCHEEL OPPOSED. THE MOTION CARRIED councilmember Scheel stated she voted against the motion because she is opposed to having a person living outside of the city on the commission and also because she felt that applicant John Weicht would offer a new point of view on park issues. 8.7. 1994 Budget Discussion 8.8. Consideration of 1994 Salary Resolution Mayor Duitsman stated that he would like the Administrative Assistant removed from the budget. Councilmember Scheel questioned what role an Administrative Assistant would take. In answer to Councilmember Scheel's question, Pat Klaers indicated that this position would focus mainly on personnel duties and the position would more appropriately be titled Human Resources Director or Personnel Director. Some of the duties are outlined in the City Administrator's 12/15/93 memo to the City Council on this topic. e Councilmember Holmgren indicated he would not want to pull this item from the budget, but would like to keep it in the budget and study the issue. He further indicated he would like to study all of the positions at the city. Mayor Duitsman stated that if the Administrative Assistant position is authorized at a later date, the money could be taken out of reserve. Pat Klaers indicated that if the position is authorized at a later date, Council approval would be necessary to advertise for the position. Elk River City Council Meeting January 3, 1994 Page 6 --------------------- e COUNCILMEMBER HOLMGREN MOVED TO KEEP THE POSITION OF "ADMINISTRATIVE ASSISTANT" IN THE BUDGET CONTINGENT UPON a~VING A WORKSESSION WITH THE CITY COUNCIL AND CITY STAFF TO REVIEW PERSONNEL ISSUES AND THAT THE WORKSESSION INCLUDE AN EXPLANATION OF THE COMPARABLE WORTH LAW. COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 5-0. The City Administrator stated that the 1994 budget is balanced and has been approved by the City Council. It was the consensus of the Council to leave the $43,500 transfer-in from the cash flow reserve in the budget and to address this throughout the year in the form of budget amendments. MAYOR DUITSMAN MOVED TO AUTHORIZE A 3% SALARY INCREASE TO ALL CITY EMPLOYEES WITH THE EXCEPTION OF STEVEN ACH WHO WILL RECEIVE AN INCREASED TO $42,000 AND THE FIRE CHIEF WHO WILL RECEIVE NO INCREASE UNTIL A FIRE INSPECTION PROGRAM IS STARTED. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. Council discussion was held regarding the status of a fire inspection program. Councilmember Farber stated that Police Chief Zerwas is underpaid and feels he deserves an increase in merit pay. Councilmember Holmgren indicated that this issue could be discussed at the Worksession and that any pay authorized could be retroactive. e ~~YOR DUITSMAN WITHDREW HIS MOTION. COUNCILMEMBER HOLMGREN WITHDREW HIS SECOND. The City Council recessed at 8:15 and reconvened at 8:30 p.m. COUNCILMEMBER HOLMGREN MOVED TO APPROVE A 3% PAY INCREASE TO EMPLOYEES. COUNCILMEMBER FARBER SECONDED THE MOTION. CARRIED 5-0. ALL CITY THE MOTION COUNCILMEMBER DIETZ MOVED TO DIRECT IMPLEMENT A WRITTEN COMMERCIAL FIRE FOR REVIEW WITHIN THIRTY (30) DAYS. MOTION. THE MOTION CARRIED 5-0. THE FIRE CHIEF TO PROVIDE AND INSPECTION PLAN TO THE CITY COUNCIL COUNCILMEMBER SCHEEL SECONDED THE The numbers below will coincide with the Resolution memo from the City Administrator Council dated December 16, 1993. numbers to the in the 1994 Pay Mayor and City 1. Title Change for Gary Schmitz COUNCILMEMBER DIETZ MOVED FROM RECYCLING COORDINATOR HOLMGREN SECONDED THE MOTION. TO APPROVE A TITLE CHANGE FOR GARY SCHMITZ TO PLANNING ASSISTANT. COUNCILMEMBER THE MOTION CARRIED 5-0. . 2. TAC Officer Assignment Police Chief Tom Zerwas requested, in writing, an increase in salary of $.52 per hour to TAC Officer Kathy Anderson for the added Elk River city council Meeting January 3, 1994 Page 7 --------------------- e responsibility of supervising all of the clerical and receptionist employees. Mayor Duitsman indicated that he is not in favor of granting a raise in salary for the TAC Officer as he felt it was the Police Chief's responsibility to supervise the employees. councilmember Holmgren stated that he would not vote in favor of this request at this time due to the lack of proper channels the request has gone through. He indicated that this request should be considered at the Personnel Worksession. chief Zerwas explained that his Administrative Secretary had the responsibility of supervising the clerical staff. When she retired, Kathy Anderson was promoted to TAC Officer but the position of Administrative Secretary was never filled. He indicated that he felt Kathy Anderson should be compensated for the added responsibility of supervising the clerical employees. It was the consensus of the Council to discuss this issue during the Personnel Worksession. 3. Accounting Clerk and Secretary e Request to change titles of positions Heinecke and to increase the hourly wage by July 1, 1993. for Brenda $1.25 per Ebner and Alice hour effective Mayor Duitsman questioned the reasoning of jumping both employees from step 3 to step 5. COUNCILMEMBER DIETZ MOVED TO AUTHORIZE A PAY INCREASE FOR BRENDA EBNER AND ALICE HEINECKE TO 30% ABOVE STEP 4 EFFECTIVE JANUARY 1, 1994, AND FURTHER AUTHORIZED THE TITLE CHANGES FOR BOTH EMPLOYEES; BRENDA EBNER AS ACCOUNTING CLERK AND ALICE HEINECKE AS SECRETARY. COUNCILMEMBER SCHEEL SECONDED THE MOTION. THE MOTION CARRIED 4-1. COUNCILMEMBER HOLMGREN OPPOSED. Councilmember Holmgren indicated that he was opposed because he is questioning the process that staff is using to recommend pay increases. 4. Clerk/Typist Job Description Request pay range adjustment for Clerk/Typist to level of receptionist to more accurately reflect the duties being performed. Mayor Duitsman indicated because the employee was hired was as clerk/typist to act as a rover and back-up position for the clerical staff, he would not be in favor of an increase. Councilmember Holmgren stated that he is opposed to an increase at this time as the City has no formal process for reclassifying job titles. e COUNCILMEMBER DUITSMAN PAY RANGE NOT BE CHANGED. THE MOTION CARRIED 5-0. MOVED THAT THE CLERK/TYPIST JOB DESCRIPTION AND COUNCILMEMBER SCHEEL SECONDED THE MOTION. e e e Elk River City Council Meeting January 3, 1994 Page 8 It was the consensus of the Council that this item be discussed at the Personnel worksession. 5. Out-of-classification pay Request for increase in pay for Laborer employee when performing Maintenance I work (snowplowing). Mayor Duitsman indicated that he supports this request. Councilmember Farber indicated that this request is the same as the TAC Officer request and stated that the City must be consistent. It was the consensus of the Council to discuss this item at the Personnel Worksession. 6. Double-time pay for employees performing snow removal on holidays Request to receive double-time pay plow snow on holidays and Sundays. payment of regular wages per day are on call. for street maintenance employees who Also, a request for one hour that the street department employees COUNCILMEMBER DIETZ MOVED TO AUTHORIZE DOUBLE-TIME PAY FOR STREET MAINTENANCE EMPLOYEES PLOWING SNOW ON HOLIDAYS AND PAYMENT OF ONE HOUR OF REGULAR WAGES PER DAY THAT STREET DEPARTMENT EMPLOYEES ARE ON CALL. COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 5-0. 7. EDA Executive Director Request to recommend to the EDA that the title of Executive Director of EDA be given to Economic Development Coordinator and to increase the salary to $45,000 to reflect the increased responsibility. Also, request to increase vacation to the three week level. Councilmember Dietz indicated he is opposed to increasing the vacation level for the Economic Development Coordinator. The Council discussed the fact that Bill Rubin performs most of the duties of the EDA Executive Director and, therefore, it would be appropriate to give him the title. It was the consensus of the Council to discuss the pay increase at the personnel worksession. COUNCILMEMBER DIETZ MOVED TO RECOMMEND TO THE EDA THE REMOVAL OF THE TITLE OF EXECUTIVE DIRECTOR FROM PAT KLAERS AND TO GIVE THE TITLE TO BILL RUBIN. COUNCILMEMBER SCHEEL SECONDED THE MOTION. THE MOTION CARRIED 5-0. 8. Employee Vacation Schedule Request to study the City employee vacation schedule to consider increasing the vacation level after 20 years of service. It was the consensus of the Council to discuss this item at the personnel worksession. e e e Elk River city Council Meeting January 3, 1994 Page 9 COUNCILMEMBER DIETZ MOVED TO INCREASE THE CITY PLANNERS SALARY FROM $41,200 TO $42,000 for 1994. COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 3-2. COUNCILMEMBERS SCHEEL AND HOLMGREN OPPOSED. COUNCILMEMBER DIETZ MOVED TO ADOPT RESOLUTION 94-4, ADOPTING THE 1994 PAY PLAN FOR NONORGANIZED EMPLOYEES. HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5-0. A RESOLUTION COUNCILMEMBER 10.1 City Flag Contest This item was continued to a later date. 11. Other Business The City Administrator updated the Council on upcoming special city council meetings on January 8 and January 17. COUNCILMEMBER HOLMGREN MOVED TO CHANGE THE MEETING TIME OF THE SPECIAL JANUARY 8, CITY COUNCIL MEETING TO 8:00 A.M. COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 5-0. 10. Adjournment There being no further business, COUNCILMEMBER ADJOURN THE MEETING. COUNCILMEMBER FARBER SECONDED MOTION CARRIED 5-0. HOLMGREN MOVED THE MOTION. TO THE The meeting of the Elk River City Council adjourned at 9:30 p.m. Respectfully submitted, d --I. san:;:~f1~;!~ City Clerk