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02-07-1994 CC MIN - JOINT e JOINT MEETING OF THE ELK RIVER CITY COUNCIL AND PLANNING COMMISSION HELD AT THE ELK RIVER CITY HALL MONDAY, FEBRUARY 7,1994 Councilmembers Present: Mayor Duitsman, Councilmembers Dietz, Scheel, Farber, and Holmgren Council members Absent: None Staff Present: Patrick Klaers, City Administrator; Sandra Thackeray, City Clerk; Steve Ach, City Planner; Terry Maurer, City Engineer; and Peter Beck, City Attorney Planning Commissioners Present: Chair Tveite; Commissioners, Eberley and Minton. Commissioner Kreger arrived at 7: 1 0 p.m. Planning Commissioners Absent: Commissioners Kuester and T acheny 1. Call Meetinq To Order e Pursuant to due call and notice thereof, the meeting of the Elk River City Council was called to order at 5:37 p.m. by Mayor Duitsman. 2. Consider 2/7/94 Aqenda COUNCllMEMBER FARBER MOVED TO APPROVE THE 1/31/94 CITY COUNCil AGENDA. COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 5-0. 3. Planninq Commission and Library Board Interviews 3.1. Chris Carr - Planninq Commission Applicant The City Council interviewed Chris Carr. Mr. Carr submitted an application requesting appointment to the Planning Commission. 3.2. Mary Keifenheim - Library Board Applicant The City Council interviewed Mary Keifenheim. Ms. Keifenheim submitted an application requesting appointment to the Library Board. Mary Keifenheim is applying to fill a vacancy on the board created by Debra Anderson. 3.3. Appointments to Planning Commission and Library Board e COUNCllMEMBER DIETZ MOVED TO APPOINT CHRIS CARR TO THE PLANNING COMMISSION fOR A THREE YEAR TERM TO EXPIRE DECEMBER 31, 1996; AND TO APPOINT MARY KElfENHEIM TO THE LIBRARY BOARD fOR A ONE YEAR TERM TO City Council Minutes February 7, 1994 Page 2 e EXPIRE ON DECEMBER 31, 1994. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5-0. 4. Consider Consent Aaenda 5.1. JANUARY 8, 1994, CITY COUNCIL MINUTES (SPECIAL WORKSESSION) - APPROVED 5.2. JANUARY 17, 1994, CITY COUNCIL MINUTES (CAPITAL IMPROVEMENT WORKSESSION) - APPROVED 5.4. JANUARY 31, 1994, CITY COUNCIL MINUTES (JOINT SCHOOL BOARD AND CITY COUNCIL MEETING) - APPROVED 8. CHECK REGISTER - APPROVED COUNCILMEMBER HOLMGREN MOVED TO APPROVE THE CONSENT AGENDA WITH THE EXCEPTION OF ITEM 5.3. COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 5-0. 5.3. January 24, 1994, City Council Minutes (Reaular Meetina) COUNCILMEMBER DIETZ MOVED TO AMEND THE MOTION MADE IN 1/24/94 COUNCIL MINUTES UNDER ITEM 6.2. TO READ AS FOLLOWS: e TO AUTHORIZE THE EXPENDITURE OF $3,250 FOR THE PURCHASE OF AG-L1ME FOR THE SCHOOL FIELDS LOCATED IN THE CITY OF elK RIVER, IRREGARDLESS OF WHETHER OR NOT THE SCHOOL DISTRICT PAYS ITS SHARE OF THE $3,250. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5-0. COUNCILMEMBER DIETZ MOVED TO APPROVE THE 1/24/94 CITY COUNCIL MINUTES AS AMENDED. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5-0. 9.1 . Meetina Date for Board of Review COUNCILMEMBER DIETZ MOVED TO CALL A BOARD OF REVIEW MEETING ON APRIL 28, 1994, AT THE SHERBURNE COUNTY ADMINISTRATION BUILDING, 327 KING AVENUE, AT 6:00 P.M. COUNCILMEMBER SCHEel SECONDED THE MOTION. THE MOTION CARRIED 4-0-1. COUNCILMEMBER HOLMGREN ABSTAINED AS HE IS AN EMPLOYEE OF THE COUNTY ASSESSOR'S OFFICE. 9.2. Consider Reauest to Hire Two Police Officers COUNCILMEMBER SCHEel MOVED TO AUTHORIZE THE HIRING OF TWO FULL-TIME POLICE OFFICERS, ANTHONY MUSATOV AND DAVID OLSON EFFECTIVE FEBRUARY 21, 1994. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5-0. The City Council recessed at 5:53 p.m. and reconvened at 6:05 p.m. e City Council Minutes February 7,1994 Page 3 e 6.1. Planninq Commission Goals for 1994 Chair Dan Tveite summarized the following goals set by the Planning Commission for 1994: · Complete the update of the comprehensive plan. · Continue to improve public communication. · Complete the ordinance reviews for Firearms, Home Occupations, and Zoning (particularly considering expanded use listed for C-3. C-2 and Industrial) . · Review and comment on the transportation study. · Continue to visit neighboring planning commissions. · Organize an area planning conference in May. · Continue to promote training (send 2 commissioners to the National Conference in April; 3 commissioners to the State Conference next fall, and other opportunities as can be arranged). · Meet once with the Mayor and City Council in a workshop format independent of other City business. Chairman Tveite stated that the most important 1994 goal of the Planning Commission is to update the comprehensive plan. 6.2. Update of Comprehensive Plan e Commissioner Minton reviewed the suggested process for updating the Comprehensive Plan. He emphasized that it is a goal of the Planning Commission to minimize the use of outside consultants. Mayor Duitsman requested that the Council have the opportunity to review and approve all hiring of consultants. Discussion was held regarding the establishing of a steering committee. Commissioner Minton stated that the estimated timeframe for completion is one year. Mayor Duitsman expressed his concern that the Council is very interested in this issue and would like to be involved. Discussion was held regarding the degree of council involvement. Mayor Duitsman indicated that the Council would prefer to be involved at the beginning of the process. City Planner Steven Ach indicated that the 12 month timeframe was very ambitious and suggested that a 18 month timeframe might be more realistic. Mayor Duitsman concurred with the City Planner. e It was the consensus of the Council to authorize the Planning Commission and Staff to develop a list of questions in relation to the comprehensive plan and tha~ a joint worksession be held between the Council and Planning Commission to discuss the questions and hopefully begin the work on the Comprehensive Plan. It was the feeling that this would provide the Planning Commission with some Council direction regarding its work on the comprehensive plan. City Council Minutes February 7, 1994 Page 4 e 6.3. Planning Commission Rules and Procedures Chair Tveite reviewed the Planning Commission Rules and Procedures. He indicated that new sections which have been added since last year are underlined. It was the consensus of the City Council to accept the Rules and Procedures for the Planning Commission. 6.4. Review of Capital Improvement Proqram Chair Tveite stated that the Planning Commission has indicated that it would like to participate in the review of the Capital Improvement Program. Mayor Duitsman explained that although the Council meets at least twice a year to discuss City Capital Improvements, there is no formal document for the Capital Improvement Program. He stated that minutes are available from these meetings for review by the Planning Commission. 7.4. Siqn Request by Ken Beaudrv e City Planner steven Ach indicated that Ken Beaudry has requested to construct a sign within the 6th Street right-of-way. Mr. Beaudry has recently opened the Beaudry Express Convenience Store and Gas Station at the corner of Proctor A venue and Highway 10. Mr. Beaudry has requested to place a sign within the 6th Street right-of-way. The City Council recently made a motion to begin proceedings to sell this property to Mr. Beaudry. Mr. Beaudry's request is to place a sign on the property prior to the Council acting on the vacation request of 6th Street. COUNCllMEMBER FARBER MOVED TO APPROVE THE REQUEST FROM KEN BEAUDRY TO CONSTRUCT A SIGN WITHIN THE 6TH STREET RIGHT-Of-WAY PRIOR TO THE VACATION REQUEST BEING ACTED UPON BY THE CITY COUNCil WITH THE FOllOWING STIPULATIONS: 1. IF THE VACATION REQUEST IS DENIED BY THE CITY COUNCil, THE SIGN SHAll BE REMOVED WITHIN A 7 DAY PERIOD FROM THE DATE OF COUNCil ACTION. 2. A SIGN PERMIT BE OBTAINED PRIOR TO CONSTRUCTING THE SIGN. COUNCllMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5-0. 7.1. Consider Resolution approvinqpreliminarv plat for Elk Park Center/Public Hearinq e City Planner Steven Ach reviewed the major changes in the Elk Park Center Plat that have occurred since the Council last reviewed the plat. These changes are as follows: · Reconfiguring the three lots at the north end of the plat to accommodate a change in tenants and accommodate the driveway accessing those lots. City Council Minutes February 7, 19.94 Page 5 e . Adjusting lot lines for those parcels within the center of the plat to satisfy tenants and parking demands. Create a drainage and utility easement, in place of Outlot B, in the southwest corner consistent with the proposed storm drainage plan. Adding a developable lot along Highway 169 (lot 1. Block 3) in place of the previous outlot, which was needed for storm drainage purposes. . . Steven Ach indicated that there are two exceptions from the plat. These exceptions include the DiCkenson property and the four residential lots in the southwest corner. He stated that the developers have indicated that they would like to include these exceptions as part of the plat to simplify real estate documents associated with the project. Mayor Duitsman opened the publiC hearing. There being no comments from the public on this matter, Mayor Duitsman closed the pUblic hearing. COUNCllMEMBER DIETZ MOVED TO ADOPT RESOLUTION 94-9, A RESOLUTION GRANTING PRELIMINARY PLAT APPROVAL FOR elK PARK CENTER. COUNCllMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 5-0. 7.2. Consider Resolution orderinq Plans and Specifications in the Matter of the Elk Park Center Improvement of 1994 e City Engineer Terry Mourer reviewed the feasibility study for Elk Park Center. He indicated that all improvements from the preliminary feasibility study have been incorporated into this study. The Council discussed the developer's costs involved in the project. Mr. Bert Dahlberg of Kraus Anderson indicated that he is in favor of moving ahead with the project. but would like to further review with the City the developers expenses for off-site improvements. COUNCILMEMBER FARBER MOVED TO ADOPT RESOLUTION 94-10 A RESOLUTION APPROVING THE FEASIBILITY STUDY AND ORDERING THE PREPARATION OF PLANS AND SPECIFICATIONS IN THE MATTER OF THE ELK PARK CENTER IMPROVEMENT OF 1994. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5-0. 7.3. Consider Resolution Orderinq the Preparation of Plans and Soecs in the Mo tter of the County Road 12/13 Drainaoe Improvement of 1994 City Engineer Terry Maurer indicated that the plans and specifications need to be completed for the storm drainage improvement project between County Road 12 and County Road 13 (Deschenes/Schultz). He further indicated that beginning the necessary permitting processes and the initiation of legal descriptions and land acquisition have been included in the preparation plans and specs estimate of $21,000 to $24,000. e COUNCILMEMBER SCHEel MOVED TO ADOPT RESOLUTION 94-11 A RESOLUTION ORDERING THE PREPARATION OF PLANS AND SPECIFICATIONS IN THE MATTER OF THE e e e City Council Minutes February 7, 1994 Page 6 COUNTY ROAD 12/13 DRAINAGE IMPROVEMENT OF 1994. COUNCILMEMBER HOLMGREN SECONDED THE MonON. THE MOTION CARRIED 5-0. 10. Staff Reoorts There were no staff reports. J 1. Adjournment COUNCILMEMBER HOLMGREN MOVED TO ADJOURN THE MEETING. COUNCILMEMBER SCHEel SECONDED THE MOTION. THE MOT/ON CARRIED 5-0. The meeting of the Elk River City Council adjourned at 7:43 p.m. Respectfully Submitted. ~f2dUM~ S'andra Thackeray City Clerk