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02-28-1994 CC MIN e MEETING OF THE ELK RIVER CITY COUNCIL HELD AT THE ELK RIVER CITY HALL MONDAY, FEBRUARY 28, 1994 Members Present: Mayor Duitsman, Councilmembers Holmgren, Dietz and Farber Members Absent: Council member Scheel Staff Present: Pat Klaers, City Administrator; Sandy Thackeray, City Clerk Also Present: Dan Tveite, Planning Commission Representative 1 . Call Meetinq To Order Pursuant to due call and notice thereof, the meeting of the Elk River City Council was called to order at 6:00 p.m. by Mayor Duitsman. 2. Consider 2/28/94 Aqenda e COUNCllMEMBER HOLMGREN MOVED TO APPROVE THE 2/28/94 CITY COUNCIL AGENDA. COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 4-0. 3. Consider Consent A<;:1enda COUNCILMEMBER DIETZ MOVED TO APPROVE THE CONSENT AGENDA WITH THE EXCEPTION OF ITEMS 5.4 AND 5.5. 4.1. FEBRUARY 7, 1994 CITY COUNCIL MINUTES - APPROVED. 5.1. TRANSIENT MERCHANT LICENSE FOR SHIRLEY MADLAND TO SElL FLOWERS ON PROPERTY OF HUNTS FEED AND SEED - APPROVED 5.2. CITY REQUEST FOR ElK RIVER AMERICAN LEGION TO PURCHASE 2 15' x 25' FLAGS FOR JACKSON SQUARE AT APPROXIMATElY $430.00 EACH TOTALLING $860.00 FROM CHARITABLE GAMBLING FUNDS - APPROVED 5.3. SPECIAL CITY COUNCIL MEETING CALLED - JOINT PLANNING COMMISSION/CITY COUNCIL TO DISCUSS COMPREHENSIVE PLAN - WEDNESDAY, MARCH 23, 1994, 6:30 P.M. - APPROVED 5.6. SET-UP LICENSE FOR WAPITI PARK CAMPGROUND - APPROVED COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 4-0. e City Council Minutes February 28, 1994 Page 2 e 5.4. City Clerk reauest to attend annualllMC out-state conference Mayor Duitsman indicated a concern regarding the cost to travel to Alaska. The City Clerk indicated that the conference was included in the 1994 budget and that she would be able to stay within the budgeted amount. COUNCILMEMBER DIETZ MOVED TO AUTHORIZE THE CITY CLERK TO ATTEND THE 1994 NATIONAL IIMC CONFERENCE PROVIDED THE COST DOES NOT EXCEED THE BUDGETED AMOUNT. COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 4-0. 5.5. Consider reauest for conference attendance by plannina commissioners Dan Tveite indicated that the Planning Commission is requesting Council authorization to send Planning Commissioner Minton and Kreger to the national planning conference in San Francisco. Discussion was held regarding the cost of attending a conference in San Francisco. It was indicated that this was a budgeted expense and an appropriate learning opportunity for Commission members. e COUNCILMEMBER DIETZ MOVED TO AUTHORIZE PLANNING COMMISSIONERS MINTON AND KREGER TO ATTEND THE 1994 NATIONAL PLANNING CONFERENCE IN SAN FRANCISCO. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 4-0. 5.7. Consider Sherburne County MSA petition COUNCILMEMBER DIETZ MOVED TO AUTHORIZE MAYOR DUITSMAN TO SIGN A PETITION ON BEHALF OF THE CITY OF ELK RIVER REQUESTING THE OFFICE OF MANAGEMENT AND BUDGET TO RESCIND ITS ACTION OF REMOVING SHERBURNE COUNTY FROM THE MINNEAPOLIS-ST. PAUL METROPOLITAN STATISTICAL AREA. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 4-0. 5.8. Consider Charitable Gamblina Premise Permit Reauest for Elk River youth Hockey The City Clerk informed the Council that Elk River Youth Hockey has made application to operate pull-tabs from the location of Dick's Riverfront Bar. She stated that the Jaycees have been operating pull-tabs from Dick's Riverfront Bar but have rescinded their license. COUNCILMEMBER FARBER MOVED TO ADOPT RESOLUTION 94-16 A RESOLUTION APPROVING PREMISE PERMIT FOR ELK RIVER YOUTH HOCKEY. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 4-0. 5.9. Consider Reauest to Purchase Map File Cabinet e The City Administrator informed the Council that the City has completed its purchase of aerial photos for the City of Elk River. He indicated that the Planning Department is requesting to purchase a file cabinet for storing the aerial photos. The cost of the file cabinet is $1,479.80. City Council Minutes February 28, 1994 Page 3 e COUNCILMEMBER HOLMGREN MOVED TO APPROVE THE PURCHASE OF A FILE CABINET FOR THE AERIAL PHOTOS. COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 4-0. 5.10. Review and consider audio and video system improvements for Council Chambers The City Administrator explained that staff has investigated options for improving the audio and video system in the City Council Chambers. The main additions requested consist of a second podium and microphone for the audience; a table and microphone for staff; and mute buttons for the City Council microphones. The Council discussed the suggested additions to the system. Discussion centered on the style of microphones for the City Council. Mayor Duitsman and Council member Holmgren indicated their dislike of the existing style of microphones. An option of goose-neck microphones was suggested. COUNCILMEMBER HOLMGREN MOVED TO AUTHORIZE THE CITY ADMINISTRATOR TO PURCHASE ALL OF THE EQUIPMENT REQUESTED WITH THE EXCEPTION OF THE MUTE BUTTONS FOR THE COUNCIL MICROPHONES. THIS ITEM WILL BE TABLED UNTIL FURTHER RESEARCH CAN BE DONE ON THE STYLES OF MICROPHONES AVAILABLE FOR THE CITY COUNCIL. COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 4-0. e 5.11. Consider Resolution for City initiation of street overlay (429) improvements) for Greenhead II and Peterson Additions The City Administrator requested authorization to begin the 429 improvement process for overlays to the streets in Greenhead Acres 2nd Addition and Peterson Addition. He indicated that the anticipated cost per property owner (home site or buildable site) is $1,500. COUNCILMEMBER FARBER MOVED TO ADOPT RESOLUTION 94-17, A RESOLUTION ORDERING A PRELIMINARY FEASIBILITY REPORT IN THE MATTER OF THE BITUMINOUS OVERLAY IMPROVEMENTS FOR GREENHEAD ACRES 2ND ADDITION AND PETERSON ADDITION. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 4-0. 7.2. Consider City initiated rezonina of Custom Motors site The City Administrator stated that staff is requesting the City Council to initiate the rezoning of industrial zoned property at the Custom Motors location to be in compliance with the comprehensive land use plan designation of medium density residential. He stated that staff is recommending to rezone the property from its present use of light industrial to single family residential. This zoning will be consistent with other uses in the surrounding area. e COUNCILMEMBER FARBER MOVED TO INITIATE THE REZONING PROCESS FOR THE CUSTOM MOTORS AND SURROUNDING PROPERTY FROM 1-1 TO R-1 B. COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 4-0. City Council Minutes February 28, 1994 Page 4 e 7.3. Consider City initiated rezoninq and comprehensive land use plan chanqe for a portion of Orono Park The City Administrator explained that a majority of Orono Park is zoned residential, however, a small portion in the northwest corner is zoned R4 (multi-family residential). He indicated that staff is requesting the Council to consider rezoning the R4 zone to be consistent with the zoning of the remainder of Orono Park. Discussion was held regarding the land designation terms of "P" for "Parks" or "OS" for "Open Space." It was the consensus of the Council to request the City Planner to further research the use of these terms to determine which would be more appropriate. This will be reviewed during the Comprehensive Plan update later in the year. COUNCILMEMBER DIETZ MOVED TO INITIATE THE REZONING PROCESS FOR A PORTION OF ORONO PARK FROM R-4 TO R-1C. COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 4-0. 7.6. Consider request for certificate of correction for plat of Hillside Estates First Addition e COUNCILMEMBER HOLMGREN MOVED TO APPROVE THE CERTIFICATE OF CORRECTION TO THE PLAT OF U1LLSIDE ESTATES. COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 4-0. 7.7. Consider SCORE request The City Administrator explained that Sherburne County has received approximately $90,000 of SCORE Funds to be distributed to public and private organizations for the purpose of waste reduction, recycling, and yard waste composting projects. He indicated that Planning Assistant Gary Schmitz is working on a proposal which requests funding for a variety of programs as outlined in his memo. COUNCILMEMBER FARBER MOVED TO AUTHORIZE THE PLANNING ASSISTANT TO SUBMIT THE PROPOSAL TO THE COUNTY FOR USE OF SCORE FUNDS. COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 4-0. 8. Other Business There was no other business. 9. Staff Updates The City Administrator indicated that the Park and Recreation Commission has requested a joint meeting with the City Council. It was the consensus of the Council to meet on April 25 with the Park and Recreation Commission. e The City Administrator informed the Council that Phil Hals will be resubmitting the ISTEA Grant for improvements to the railroad trail. City Council Minutes February 28, 1994 Page 5 e The City Council recessed at 6:48 and reconvened at 7:00 p.m. 6. Open Mike Gene Schuldt complimented the Street Department on its job of snow removal and for the removal of snow from the sidewalks. He further indicated that snowmobilers have become a problem on the sidewalks. Gene Schuldt indicated that he agreed with the Council in its decision regarding the zone change request to accommodate Menards. Gene Schuldt suggested an ordinance amendment to the Gambling Ordinance which would allow only local nonprofit organizations to operate charitable gambling in Elk River. Gene Schuldt spoke about the proposed hockey arena. He indicated his concern that this arena will be used mainly by the school and encouraged the council to consider not having the city become involved in the operation and maintenance. He indicated that it would be more appropriate to have the school operate and maintain the hockey arena. 7.1. Chamber of Commerce update on buildina plans at UP A Drive and Hiahway 10 e Duane Kropuenske updated the Council on the progress of the Chamber of Commerce building project. He indicated that the office building will be available to be moved by April 15. He stated that three committees have been formed to work on this project consisting of a construction committee, finance committee and a city liaison committee. Discussion was held regarding the park and ride facility on the site. The City Administrator indicated that staff is working with MnDOT regarding the park and ride. The City Administrator also discussed the possible ramifications of the City's involvement with accepting the building from Dennis Chuba as a donation and then transferring to the Chamber. It was noted that the Legion may also request use of some of this property for a Veteran's memorial. Mr. Kropuenske thanked the City of Elk River for the time and cooperation that has been given to the project. 7.4. Consider reauest by Vern Ohman for an administrative subdivision to divide a ten- acre parcel into two five-acre parcels/Public Hearinq The City Administrator indicated that Vern Ohman is requesting an administrative subdivision to divide a ten-acre parcel into two five-acre parcels. Mayor Duitsman opened the public hearing. There being no one for or against the matter, Mayor Duitsman closed the public hearing. e City Council Minutes February 28, 1994 Page 6 e COUNCILMEMBER DIETZ MOVED TO APPROVE THE ADMINISTRATIVE SUBDIVISION REQUESTED BY VERN OHMAN TO SUBDIVIDE A TEN-ACRE PARCEL OF PROPERTY INTO TWO FIVE-ACRE PARCELS WITH THE FOLLOWING CONDITION: PAYMENT OF PARK DEDICATION IN THE AMOUNT OF $450.00 BE PAID TO THE CITY. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 4-0. 7.5. Consider request by City of Elk River to subdivide approximately 2.3 acres into one lot and two outlots/Public Hearing The City Administrator indicated that the proposed plat consists of one lot and three outlots. The property was owned by Burlington Northern Railroad. The property has been purchased and the platting process will allow for individual ownership of the lot and outlots. Discussion was held regarding the road right-of-way in the plat. It was the Mayor's concern that the road right of way be maintained. Mayor Duitsman opened the public hearing. There being no one for or against the matter, the public hearing was closed. e COUNCILMEMBER HOLMGREN MOVED TO CONTINUE THIS ITEM UNTIL THE ROAD RIGHT OF WAY ISSUE IS ADDRESSED BY STAFF. COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 4-0. 10.0 Adiournment There being no further business, COUNCILMEMBER HOLMGREN MOVED TO ADJOURN. COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 4-0. The meeting of the City Council adjourned at 7:30 p.m. Respectfully Submitted, ~~(/(~ Sandra A. Thackeray City Clerk e