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03-07-1994 CC MIN - JOINT e MEETING OF THE ELK RIVER CITY COUNCIL AND JOINT MEETING WITH SHERBURNE COUNTY BOARD HELD AT THE ELK RIVER CITY HALL MONDAY, MARCH 7,1994 Members Present: Mayor Duitsman, Councilmembers Dietz, Holmgren and Farber Members Absent: Council member Scheel Staff Present: Pat Klaers, City Administrator; and Sandra Thackeray, City Clerk; and Steve Rohlf, Building and Zoning Administrator 1 . Call Meetino To Order Pursuant to due call and notice thereof. the meeting of the Elk River City Council was called to order at 6:00 p.m. by Mayor Duitsman. 2. Consider Aoenda e COUNCILMEMBER HOLMGREN MOVED TO APPROVE THE 3/7/94 CITY COUNCIL AGENDA. COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 4-0. 3. Consider Consent Aoenda COUNCILMEMBER DIETZ MOVED TO APPROVE THE CONSENT AGENDA WITH THE EXCEPTION OF ITEM 4.1. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. 4. CITY COUNCIL MINUTES - 4.2. 2/17/94 REGULAR CITY COUNCIL MEETING - MINUTES APPROVED 4.3. 2/21/94 CIP WORKSESSION - MINUTES APPROVED 4.4. 2/28/94 REGULAR CITY COUNCIL MEETING - MINUTES APPROVED 6. CHECK REGISTER - APPROVED THE MOTION CARRIED 4-0. 4.1. 2/14/94 Special City Council Meetinq Minutes The second paragraph in Item 4.4. was amended to read as follows: "Councilmember Dietz requested that the Police Chief report back to him in 60 days to advise whether or not the problems have been resolved in his department." e COUNCILMEMBER DIETZ MOVED TO APPROVE THE 2/14/94 COUNCIL MINUTES AS AMENDED. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 4-0. Joint City Council/Sherburne County Board Meeting March 7, 1994 Page 2 e 5.1. ISTEA Application for Courthouse Proiect - John Kuester John Kuester addressed the City Council and requested the City to sponsor the ISTEA Grant. The ISTEA grant consists of federal funding which would be used to help restore the Sherburne County Courthouse. He indicated that enough funds have been raised to meet the matching funds requirement for phase I. He further explained that there are three phases to the grant: PHASE I - Turn the structure back to its original 1905 appearance. PHASE II - Grant money will be available in 1998. Exterior work will be completed and all building and ADA codes will be met. PHASE III - Grant money will be available in 1999. Remodeling of the interior of the building will take place at this time. COUNCILMEMBER FARBER MOVED TO HAVE THE CITY SPONSOR THE ISTEA GRANT APPLICATION. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 4-0. 5.2. Consider MnDOT Cooperative Aareement for Hwv 101/169/10 Proiect e The City Administrator indicated that MnDOT is requesting the City to approve a Cooperative Construction Agreement for the storm sewer included in the MnDOT project at the Highway 10 1/169/10 interchange. The estimated cost to the City for this project is $413,203.15. The cost will cover the installation of a 72-inch storm sewer pipe on the east side of TH 169 and a 60-inch storm sewer pipe on the west side of TH 169. COUNCILMEMBER FARBER MOVED TO ADOPT RESOLUTION 94-18 A RESOLUTION ENTERING INTO AGREEMENT NO. 71720 WITH THE STATE OF MINNESOTA DEPARTMENT OF TRANSPORTATION FOR STATE PROJECT NO. 8608-14 TRUNK HIGHWAY 10l. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 4-0. 5.3. Police Union Waqe Incentive Proaram Update The City Administrator reviewed the final draft of the Wage Incentive Program with the Council. Councilmember Dietz stated that he was satisfied with the overall plan and felt it was a good compromise in lieu of the longevity issue. COUNCILMEMBER DIETZ MOVED TO APPROVE THE WAGE INCENTIVE PROGRAM FOR THE POLICE DEPARTMENT OFFICERS. COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 4-0. 5.4. Consider City Council Meetina Schedule The City Administrator reviewed the Council meeting schedule for the next three months. e COUNCILMEMBER FARBER MOVED TO CALL A SPECIAL MEETING OF THE CITY COUNCIL ON APRIL 21, 1994, AT 6:00 P.M. AT THE ELK RIVER CITY HALL TO DISCUSS THE ELK PARK CENTER PROPOSAL. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 4-0. Joint City Council/Sherburne County Board Meeting March 7, 1994 Page 3 e The Council discussed the possibility of holding a joint meeting with the Elk River Utilities and the EDA during the April EDA meeting. It was the consensus to discuss the School Street issue with those residents abutting School Street on March 28. 7. Other Business Mayor Duitsman questioned the status of the proposed extension of Joplin Avenue. It was the consensus that no formal decision has been made regarding this issue at this time. 8. Joint Sherburne County/City Council Meetinq COUNCILMEMBER FARBER MOVED TO RECESS THE MEETING. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 4-0. The meeting recessed at 6:35. JOINT MEETING WITH SHERBURNE COUNTY BOARD OF COMMISSIONERS Sherburne County Commissioners Present: Lyle Smith, Arne Engstrom, Mike Johnson, Leslie Schumacher and Ray Friedl e Also Present from Sherburne County: Tom Hayes, County Attorney; Dave Schwarting, Highway Engineer; and Dave Loch, County Coordinator 1. Mayor Duitsman reconvened the Council meeting at 6:37 p.m. 2. COUNCILMEMBER FARBER MOVED TO APPROVE THE JOINT MEETING AGENDA. COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 4-0. 3. County Ditches within the City of Elk River Mayor Duitsman indicated that the City would be in favor of accepting the county ditches in the City of Elk River, however, the City would need some contribution or assistance from the County in order to upgrade the ditches. He also stated that the City would need the legal information regarding the location of all the ditches (easements) and information as to what shape they are in prior to moving forward with the upgrading of the ditches. The County discussed possible in-kind service in lieu of cash donations. Dave Loch, County Coordinator, stated that the County has ditch maps and surveys of ditch locations which could be made available to the City. Steve Rohlf, Building and Zoning Administrator stated that the largest cost in this project would be acquiring surveys and easement acquisition. e Mayor Duitsman requested that all of ditches 10 and 31 and a majority of ditch 28, with the exception of the portion in Big Lake township, be turned over to the City. He indicated that drainage is a city-wide problem and it is the city's intention to begin an area-wide assessment to cover the costs of upgrading the ditches. Joint City Council/Sherburne County Board Meeting March 7, 1994 Page 4 e County Commissioners Schumacher and Engstrom indicated they were in favor of the City taking over the county ditches in Elk River. COUNCILMEMBER HOLMGREN MOVED TO DIRECT CITY STAFF TO BEGIN WORKING WITH THE COUNTY STAFF TO RESEARCH HOW THE DITCH EXCHANGE CAN TAKE PLACE AND TO START THE PROCESS OF TRANSFERRING THE COUNTY DITCHES LOCATED IN THE CITY OF ELK RIVER TO THE CITY. COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 4-0. 4. Implementation of Wetlands Law Steve Rohlf, City Building and Zoning Administrator, indicated that the City of Elk River has been named the Local Government Unit for wetlands in Elk River. Steve Rohlf explained the theory of banking wetland credits. He recommended that the City create a big enough site to bank wetland credits. It was the consensus of the City Council and County Board that the City and County work together on this issue. 5. Transportation - Lona-ranae transportation plans and improvement proiects scheduled in the next few years e Pat Klaers, City Administrator, stated that the Council is currently reviewing the 1994-96 City transpiration projects, as well as the long-range projects. He stated that the City would like to work with the County to improve County Road # 1. He indicated that the City Council recently adopted a resolution requesting Sherburne County to upgrade CSAH # 1 from County Road 77 to County Road 32 and indicating the City's willingness to take the lead on the project. Dave Schwarting, County Engineer, stated that County Road # 1 is on the County's 5-year construction program along with County Road # 12. Council member Holmgren urged the County Commissioners to place a high priority on County Road 11 (located outside of Elk River) as it is a dangerous intersection and another death had just occurred at the intersection. Council member Holmgren commended the County on the maintenance of the county roads in 1993. Steve Rohlf, City Building and Zoning Administrator, informed the County that the City is undergoing an EIS for gravel mining which will effect County Roads 33 and 77. He stated that he would keep the County Engineer informed of the program. Steve Rohlf informed the County Commissioners that the City is in the process of upgrading its trail system plan. He requested the County to consider widening the shoulder of County Roads that will be upgraded to accommodate bicycle and pedestrian traffic. e Mayor Duitsman requested Sherburne County to review the City's long-range transportation plan. He suggested that there could be a future exchange of roads between the city and county to accommodate the plan. It was the consensus of the County Board and City Council that both staffs work jointly on the long-range transportation plan and especially in the possibility of the exchange of roads to accommodate the plan. Joint City Council/Sherburne County Board Meeting March 7, 1994 Page 5 e 6. Status of the County Fairgrounds Dave Loch, County Coordinator, explained the reason the County Fairboard was considering moving the fairgrounds. He indicated that he felt the County Fairboard grew concerned with the City locating in the vicinity and had fears of being phased out. Mayor Duitsman explained that it was never the intention of the City to phase out the County Fair. Dave Loch stated that he felt the fairgrounds is located in a good location which offers them room to grow and the opportunity to remain in the area for a long time. Council member Holmgren questioned whether the county has considered improving the parking lot in the fairgrounds. He suggested a joint easement between the City and County with the City upgrading the parking lot. Discussion was held regarding the County purchasing property to the west for expansion of the fairgrounds. Commissioner Engstrom questioned whether the Council would have a problem with the county expanding the fairgrounds onto property that is slated for business park. It was stated that a minor expansion would not disturb the business park plans. Discussion was also held regarding the City purchasing the fairground parking lot, and then leasing it back to the county during the county fair. The City would then improve the parking lot. e Commissioner Engstrom requested the County Staff to look into the sale of the parking lot to the City. Mayor Duitsman stated that after County review of the situation a proposal could be made to the County Commissioners if the City decides to move ahead with the proposal. Commissioner Schumacher stated that the assessments on the fairground was an issue in the decision to consider moving the fairgrounds. The City Administrator indicated that additional street and lateral utility assessments would be forthcoming. 7. Discussion on Future needs of the Government Center Discussion was held regarding the future access of the frontage road along the government property that runs along Highway 10 and to eventually have this road hook up to Waco and Joplin streets and then service the future business parks. This road hook-up and extension may eliminate the need for a City street to be extended through the Sandpiper plat and out to Waco Street. e Discussion was held regarding the need for municipal sewer and water at the government center. Dave Loch indicated that with the expansion of the government center, there is a definite need for city services. It was suggested that the County petition for municipal sewer and water to start the process. e e e Joint City Council/Sherburne County Board Meeting March 7, 1994 Page 6 8. Library System Dave Loch updated the Council on the status of the funding of the library system. He indicated that two proposals have been made so far, both of which the County feels is unfair to Sherburne County. The first proposal creates a taxing district which requires the County to pay based on a net tax capacity. With this system, Sherburne County's cost would increase by over $1,000,000. Another method that is being proposed is based on the formula of 1/3 population; 1/3 library usage; and 1/3 tax capacity. This method would increase Sherburne County's share by $165,000. It was stated that both methods seem unfair as Sherburne County is paying the majority of the increase with no increase of benefits. Discussion was held regarding the possibility of the County seceding from the system. Council member Dietz updated the County on the expansion project of the Library which is underway. 9. Other Business No other business was presented. 10. Adiournment There being no further business, COUNCILMEMBER FARBER MOVED TO ADJOURN. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 4-0. The joint meeting of the City Council and County Board adjourned at 8:25 p.m. Respectfully Submitted, ~"-- ':JA~C0f~ Sandra A. Thackeray [) , ) City Clerk