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06-27-1994 CC MIN e MEETING OF THE ELK RIVER CITY COUNCIL HELD AT THE ELK RIVER CITY HALL MONDAY, JUNE 27, 1994 Members Present: Mayor Duitsman, Councilmembers Dietz, Scheel and Holmgren Members Absent: Council member Farber was absent due to a work commitment Staff Present: Pat Klaers, City Administrator; Sandra Thackeray, City Clerk; Lori Johnson, Finance Director; Steve Ach, City Planner; Terry Maurer, City Engineer 1. Call Meetina To Order Pursuant to due call and notice thereof. the meeting of the Elk River City Council was called to order at 6:00 p.m. by Mayor Duitsman. 2. Consider Aaenda Item # 4 was deleted from the Council agenda. e COUNCILMEMBER HOLMGREN MOVED TO APPROVE THE 6/27/94 CITY COUNCIL AGENDA AS AMENDED. COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 4-0. 3. Consider Consent Agenda COUNCILMEMBER HOLMGREN MOVED TO APPROVE THE CONSENT AGENDA AS FOLLOWS: 4. CONSIDER 6/13/94 CITY COUNCIL MINUTES - DELETED 7.1. CONSIDER TRANSIENT MERCHANT LICENSE FOR CRAIG GARCIA TO ALLOW THE DOOR-TO-DOOR SALE OF EDUCATIONAL BOOKS - APPROVED 7.2. CONSIDER OFF-SALE 3.2% BEER LICENSE FOR RON'S FOODS - APPROVED 7.3. CONSIDER REQUEST TO AMERICAN LEGION FOR DONATION OF FLAGS FOR LION'S PARK - APPROVED 7.4. CONSIDER RESOLUTION 94-68 RENEWING MAINTENANCE AGREEMENT FOR THE WRIGHT/SHERBURNE MAIN STREET BRIDGE - APPROVED 7.11. CALL JULY 5, 1994, CITY COUNCIL MEETING FOR 7:00 P.M. - APPROVED - 7.12. CALL SPECIAL CITY COUNCIL MEETING FOR 6:00 P.M. ON JULY 11, 1994, TO DISCUSS A SURFACE WATER MANAGEMENT ORDINANCE, THE DEVELOPER'S SURFACE WATER FEE POLICY AND THE RATES AND REVENUE PROJECTIONS FOR THIS SURFACE WATER MONTHLY UTILITY FEE - APPROVED Elk River City Council Meeting June 27, 1994 Page 2 e 9. CHECK REGISTER - APPROVED COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 4-0. 5. Leqislative update by Representative Klinzina Representative Stephanie Klinzing updated the Council on legislative action taken in 1994. Representative Klinzing discussed the following issues: * Limited change in LGA Changes in property tax classifications Library funding Funding for Highway 101 TIF County ditches Potential funding for construction of ice arenas to address the gender equity issue Gifts and Ethics law * * * * * * * 7.6. Consider resolution providina for the issuance and sale of the City's $255,000 Obliaation General Tax Increment Bonds, Series 1994D e Finance Director, Lori Johnson, informed the Council that Edward D. Jones will purchase the $255,000 G.O. Tax Increment Bond at an interest rate of 5.7293%. She indicated that the bond will be used to finance the library expansion. COUNCILMEMBER DIETZ MOVED TO ADOPT RESOLUTION 94-69, A RESOLUTION PROVIDING FOR THE ISSUANCE AND SALE OF THE CITY'S $255,000 GENERAL OBLIGATION TAX INCREMENT BONDS, SERIES 1994D. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 4-0. 7.8. Update on residential Sandpiper Estates meetina reaarding Western Area Phase II proiect City Engineer Terry Maurer updated the Council on the neighborhood information meeting that was held on June 22, 1994. He stated that the main topic of discussion at this meeting was the western extension of trunk utilities which will require the crossing of 183rd Avenue within Sandpiper Estates with trunk sewer and water. Terry Maurer explained that the main concerns expressed by the residents related to the timing of the improvement. the length of repayment of street. storm sewer and trunk and lateral sewer and water assessments, and the interest rate for the assessment. 7.9. Consider resolution callina for the Western Area Phase II Improvement Proiect public hearina for July 25, 1994 e COUNCILMEMBER SCHEEL MOVED TO ADOPT RESOLUTION 94-70, A RESOLUTION RE- ESTABLISHING THE PUBLIC HEARING DATE FOR THE IMPROVEMENT IN THE MATTER OF THE WESTERN AREA 2ND PHASE TRUNK SANITARY SEWER, WATER, STORM SEWER, AND STREET IMPROVEMENTS OF 1994. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 4-0. Elk River City Council Meeting June 27, 1994 Page 3 e 7.10. Consider request to Sherburne County for the purchase of .67 acres of property for the extension of Orono Parkway The Council discussed the issue of purchasing an additional .67 acres from Sherburne County. This land would be utilized in the extension of Orono Parkway to the west. The purchase of the additional .67 acres would preserve all of the larger trees in this area. Mayor Duitsman indicated he would support the purchase of the .67 acres to saye the trees. Councilmember Holmgren concurred with Mayor Duitsman and indicated he would like to see the extension of the street as a parkway. Council member Dietz indicated that he also would be in favor of extending Orono Parkway to the west. He stated he felt this area would be used by many residents and felt a heavy use of the parkway would come from nonmotorized vehicles. COUNCILMEMBER HOLMGREN MOVED TO PURCHASE AN ADDITIONAL .67 ACRES FROM SHERBURNE COUNTY. COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 4-0. COUNCILMEMBER HOLMGREN MOVED TO AUTHORIZE THE EXTENSION OF ORONO PARKWAY TO THE WEST, FROM ITS EXISTING LOCATION TO JOPLIN AVENUE. COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 4-0. e 6. Open Mike No one appeared for this item. 7.5. Review of 1995 per year benefit for the Elk River Fire Relief Association Randy Sykes, Treasurer of the Elk River Fire Relief Association, addressed the City Council regarding the 1995 benefit level for the Relief Association. Mr. Sykes indicated that the Fire Department is requesting a contribution from the City of $19,000 in 1994 and is requesting approval of a $2,350 per year benefit. Mayor Duitsman indicated that he is aware that by-law changes are necessary to change the method of contribution. He requested the Fire Department to amend the section of by-laws that pertain to the method of contribution as soon as possible so the issue can be dealt with. COUNCILMEMBER SCHEEL MOVED TO APPROVE THE CITY'S CONTRIBUTION OF $19,000 TO THE RELIEF ASSOCIATION IN 1994. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 4-0. COUNCILMEMBER HOLMGREN MOVED TO APPROVE THE 1995 PER YEAR BENEFIT LEVEL AT $2,350. COUNCILMEMBER SCHEEL SECONDED THE MOTION. THE MOTION CARRIED 4-0. e Elk River City Council Meeting June 27, 1994 Page 4 e 8.1. Request for final plat approval for Country Crossinas by Country Ridae Partnership - P 94-02 City Planner Steven Ach indicated that Country Ridge Partnership is requesting final plat approval of Country Crossings to subdivide approximately forty (40) acres into seventy three (73) single family lots. steve Ach indicated that the developers of the plat will dedicate park land along Orono Parkway to preserve the existing oak trees. He further indicated that Joplin Street and Orono Parkway will be constructed as part of the plat. Another condition of the plat is that ninety (90) feet of street, drainage and utility easement be granted for the extension of Joplin Street from Orono Parkway to Highway 10. Discussion was held regarding a recent Supreme Court decision regarding cities requesting easements from developers and how this decision would affect the conditions of the Country Crossings Plat. After discussion of this issue, it was decided to approve the plat with the existing condition regarding the easement, and that the condition could be changed in the Developer's Agreement within 30 days if necessary. COUNCILMEMBER HOLMGREN MOVED TO ADOPT RESOLUTION 94-71, A RESOLUTION GRANTING FINAL PLAT FOR COUNTRY CROSSINGS. COUNCILMEMBER DIETZ SECONDED THE MOTION. e Discussion was held regarding the possibility of additional land being acquired for the realignment of Orono Park and how this would affect the final plat. steve Ach suggested adding an extra condition to the Resolution approving the plat to deal with this situation. THE MOTION WAS WITHDRAWN BY COUNCILMEMBER HOLMGREN AND COUNCILMEMBER DIETZ. The City Administrator indicated that the neighbors have not been notified of the sedimentation pond that will be required. Discussion was held regarding the fencing of the sedimentation pond. Steve Ach indicated that staff does not feel it is necessary to fence the pond, however, if the Council should require fencing, the cost should be borne by the developer. COUNCILMEMBER HOLMGREN MOVED TO ADOPT RESOLUTION 94-71, A RESOLUTION GRANTING FINAL PLAT FOR COUNTRY CROSSINGS AS AMENDED BY ADDING CONDITION 17 ADJUSTING THE PLAT ACCORDINGLY DEPENDING UPON THE REALIGNMENT OF ORONO PARKWAY, AND ITEM #18 RELATING TO THE POSSIBLE FENCING OF THE SEDIMENTATION POND. COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 4-0. 8.2. Request for final plat approval for Heritaae Landina 2nd Addition by Heritaqe Landina Development Company - P 93-12 e Steven Ach, City Planner, indicated that Heritage Landing Development Company is requesting final plat approval of Heritage Landing Second Addition Elk River City Council Meeting June 27, 1994 Page 5 e for nine single family lots. He indicated that one of the main concems during preliminary plat approval relates to the Outlot A, which is proposed to be a landscaped center island at the end of the cul-de-sac. The City Planner stated that the developer has proposed to deed one-ninth undivided interest to each of the nine lots in the plat. Councilmember Holmgren questioned whether a landscape plan for the cul-de- sac has been provided. Steve Ach indicated that a concept plan has been provided, however, it will need to be finalized. He suggested adding number eleven to Exhibit B of the Resolution approving the final plat. Condition 11 would state the following: "The landscape plan for Outlot A must be submitted for staff approval and completed within twelve months from the date of filing the plat." COUNCILMEMBER HOLMGREN MOVED TO ADOPT RESOLUTION 94-72, A RESOLUTION APPROVING FINAL PLAT OF HERITAGE LANDING 2ND ADDITION, WITH THE ADDITION OF ITEM 11 PERTAINING TO A LANDSCAPING PLAN FOR OUTLOT A. COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 4-0. ------------------------ ------------------------ e Jim Soderberg addressed the Council. He stated he was the court appointed representative of Lake Orono Estates apartments. He questioned whether the City could provide some type of grant or assistance for the remodeling of the apartments. The City Council suggested that Mr. Soderberg contact Bill Rubin, the Economic Development Coordinator. 7.7. Update on employee health insurance Finance Director Lori Johnson informed the Council that the City's current health coverage contract through HealthPartners has indicated that the City's insurance rates will increase 36% on August 1, 1994. She indicated that the increase as premiums to $215.93 for single coverage and $683.64 for family coverage. Those employees selecting family coverage will see an increase in insurance cost from $211.06 per month to $431.52 per month; or an extra $180.58 per month deducted from their paycheck starting July 14. Lori Johnson provided the Council with preliminary quotes from PEIP, and with a survey on what other communities provide for employee health insurance. She also provided the Council with employee options and employer options. Some of the employer options that were discussed by the Council included implementation of a cafeteria plan, and changing the coverage to a co-pay plan with deductibles. She stated that the contract is being rebid with bids accepted until July 19,1994. Council member Dietz indicated he would like to see the City change to an 80120 plan. Mayor Duitsman indicated that he supported the rebidding for a different insurance carrier. e Council member Holmgren indicated he would like to postpone taking the increased premium out of the employees' payroll checks in July. Elk River City Council Meeting June 27, 1994 Page 6 e COUNCILMEMBER HOLMGREN MOVED TO POSTPONE DEDUCTING THE INCREASED PREMIUM FROM EMPLOYEES' CHECKS IN JULY, AND IF NECESSARY, ALLOW EMPLOYEES SEVERAL MONTHS TO PAY THE PREMIUM BACK TO THE CITY. COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 4-0. Lori Johnson indicated that Council member Farber wanted to be involved in resolving this issue. She further indicated that she will be forming an Employee Insurance Advisory Committee to work on this issue. 10. Other Business Councilmember Holmgren requested that an update be given by the Police Chief following the July 4th celebration at Orono Park. 11. Staff Update . The City Administrator informed the Council that the tipping fees at the RDF plant are proposed to be reduced. 12. Adiournment There being no further business, COUNCILMEMBER HOLMGREN MOVED TO ADJOURN THE MEETING. COUNCILMEMBER SCHEEL SECONDED THE MOTION. THE MOTION CARRIED 4-0. It The meeting of the Elk River City Council adjourned at 8: 1 0 p.m. Respectfully submitted, ~~ Sandra Thackeray City Clerk e