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04-21-1994 CC MIN - SPECIAL e SPECIAL MEETING OF THE ELK RIVER CITY COUNCIL HELD AT THE ELK RIVER CITY HALL MONDAY, APRIL 21, 1994 Members Present: Mayor Duitsman, Council members Dietz, Scheel and Farber (6:07 p.m.) Members Absent: Councilmember Holmgren - due to employment Staff Present: Pat Klaers, City Administrator; Sandra Thackeray, City Clerk; Steve Ach, City Planner; Peter Beck, City A ttorney; Lori Johnson, Finance Director; and Terry Maurer, City Engineer Also Present: Dan Tveite, Planning Commission Representative 1 . Call Meetina To Order Pursuant to due call and notice thereof, the special meeting of the Elk River City Council was called to order at 6:00 p.m. by Mayor Duitsman. 2. Consider Aaenda e COUNCILMEMBER SCHEEL MOVED TO APPROVE THE 4/21/94 CITY COUNCIL AGENDA. COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 3-0. 3. Review of Country Crossinas Preliminary Plat This item was heard by the Council following #4.4. 4.1. Set public hearina date to consider a City Ordinance that chanaes the Mavor's term of office from 2 vears to 4 vears Mayor Duitsman indicated that although he is in favor of a 4-year mayoral term, he will not vote on the issue. COUNCILMEMBER SCHEEL MOVED TO SET MAY 23, 1994, AS THE PUBLIC HEARING DATE TO CONSIDER THE LENGTH OF TERM FOR THE OFFICE OF MAYOR. COUNCllMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 2-0-1. MAYOR DUITSMAN ABSTAINED. 4.2. Call special City Council and Fire Department meetina and rescind 4/11 motion callina for the 515 special meeting e The City Administrator informed the Council that there was a conflict with the meeting date of 515 for some of the firefighters, therefore, he requested that the Council consider another date. It was the consensus of the Council to delay this issue until the April 25, Council meeting. Councilmember Farber arrived at this time (6:07 p.m.) City Council Minutes April 21, 1994 Page 2 e 4.3. Consider MSA route desianation City Engineer Terry Maurer, indicated that based on development in 1993, 1.34 miles of additional roads can be added to the City's MSA system. He indicated that City staff is also recommending that some roads presently on the system be deleted to allow others to be added. The roads recommended for addition to the MSA system are as follows: Street From To Lenath 201st Ave. NW 193rd Ave. NW Industrial Access Road TH 169 TH 169 Joplin Street County Rd. 1 County Rd. 13 Waco Street 2.00 mi. 1.53mi. 1 .05 mi. 4.58 mi. The roads recommended to deletion to the MSA system are as follows: Street From To Lenath e Joplin Street 183rd Ave (aka Orono Pkwy) Smith Sf. (non-existing) Highland Rd. Mississippi RD. Waco St. Co. Rd. 33 Co. Rd. 1 183rd Ave. NW Joplin St. NW CSAH 21 Jackson Ave. 0.24 mi. 1.02mi. 0.95 mi. 1 .03 mi. 3.24mi. + 1 .34 mi. A vailable Mileage for designation 4.58 mi. COUNCILMEMBER DIETZ MOVED TO ADOPT RESOLUTION 94-30, A RESOLUTION REVOKING MUNICIPAL STATE AID STREETS. COUNCILMEMBER SCHEEL SECONDED THE MOTION. THE MOTION CARRIED 4-0. COUNCILMEMBER SCHEEL MOVED TO ADOPT RESOLUTION 94-31, A RESOLUTION ESTABLISHING MUNICIPAL STATE AID STREETS. COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 4-0. 4.4. Consider Resolution awardina bid and authorizina execution of contract for the Wastewater Treatment Interim Plan City Engineer Terry Maurer informed the Council that bids were opened for the Wastewater Treatment interim upgrade. The City received five bids with Gridor Construction being the lowest bidder at $918,500. e COUNCILMEMBER SCHEEL MOVED TO ADOPT RESOLUTION 94-32, A RESOLUTION ACCEPTING BID AND AUTHORIZING EXECUTION OF CONTRACT IN THE MATTER OF City Council Minutes April 21, 1994 Page 3 - THE WWTP INTERIM UPGRADE OF 1994. COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 4-0. 3. Review of Country Crossinas Preliminary Plat City Planner Steve Ach indicated that the developers of Country Ridge Partnership have revised the Country Ridge Plat. The revisions were a result of concerns expressed by the Council at the March 21, Council meeting regarding design, density and impact to trees. Steve Ach indicated that the Park and Recreation Commission and the Planning Commission have reviewed the revisions and recommended approval of the revised plat. Steve Ach reviewed the revisions which included reducing the number of lots in the plat from 97 to 73, thus saving a majority of the trees on the north part of the property by dedicating the seven acres as park land, and realigning the roadway off of Orono Parkway to avoid as many trees as possible. Steve Ach indicated that one other requirement which has been requested of the development is the planting of one boulevard tree per lot. Mayor Duitsman opened the public hearing. There being no one for or against the matter, Mayor Duitsman closed the public hearing. e Steve Ach, City Planner, indicated that staff is recommending the addition of one condition of the preliminary Rlat relating to the developer paying a fair share of Orono Parkway extension. City Administrator Pat Klaers mentioned the possibility of getting more land from the County for Orono Parkway to save more trees. COUNCILMEMBER FARBER MOVED TO APPROVE THE PRELIMINARY PLAT REQUEST BY COUNTRY RIDGE PARTNERSHIP TO SUBDIVIDE APPROXIMATELY FORTY (40) ACRES INTO SEVENTY-THREE (73) SINGLE FAMILY LOTS WITH THE FOLLOWING CONDITIONS: 1. A PLAN BE SUBMITTED TO THE CITY IDENTIFYING THE LOCATION OF ALL MAILBOXES AND A DETAIL ILLUSTRATING THE UNIFORM MAILBOX DESIGN THAT WILL BE USED THROUGHOUT THE PLAT. 2. THE DEVELOPER PROVIDE A LANDSCAPE PLAN TO THE CITY FOR APPROVAL ILLUSTRATING BERMING AND LANDSCAPING ALONG JOPLIN STREET AND COUNTY ROAD NO. 30. SAID PLAN SHOULD CONSIST OF CONIFER AND SHRUBS WHICH HELP BUFFER AND PROVIDE AN AESTHETIC STREET SCAPE. 3. RESTRICTED ACCESS ALONG COUNTY ROAD NO. 30 SHALL BE MADE PART OF THE PLAT. 4. 182 AVENUE AND HUDSON STREET OFF OF ORONO PARKWAY SHOULD BE ADJUSTED TO LINE UP WITH THE SIDE PROPERTY LINE AND REAR PROPERTY LINE, RESPECTIVELY, REDUCING THE IMPACT OF INCOMING CARS ON THOSE RESIDENTIAL HOMES. e City Council Minutes April 21, 1994 - 11. e 12. 13. 14. 15. 16. Page 4 5. PUBLIC IMPROVEMENTS TO SERVE THE PROPOSED PLAT INCLUDE THE EXTENSION OF JOPLIN STREET TO ORONO PARKWAY AND ORONO PARKWAY TO JOPLIN STREET. 6. DEVELOPER GRANT TO THE CITY A 90 FOOT STREET, DRAINAGE, AND UTILITY EASEMENT FOR THE EXTENSION OF JOPLIN FROM ORONO PARKWAY TO HIGHWAY 10. 7. A GRADING PLAN BE REVIEWED AND APPROVED BY THE CITY ENGINEER PRIOR TO RELEASING THE PLAT FOR RECORDING. 8. A DEVELOPMENT PLAN BE SUBMITTED ILLUSTRATING TYPES OF HOMES AND LOWEST FINISH FLOOR ELEVATIONS AND APPROVED BY THE CITY ENGINEER PRIOR TO RELEASING THE FINAL PLAT FOR RECORDING. 9. NECESSARY PEDESTRIAN TRAIL CORRIDORS BE PROVIDED WITHIN THE PLAT AS APPROVED BY THE CITY COUNCIL. 10. TREE PRESERVATION EFFORTS BE INCORPORATED INTO THE CONSTRUCTION OF PUBLIC IMPROVEMENTS TO SERVE THIS PLAT AS APPROVED BY THE CITY COUNCIL. AN ENVIRONMENTAL ASSESSMENT WORKSHEET BE PREPARED AND FINALIZED PRIOR TO FINAL PLAT APPROVAL BY THE CITY COUNCIL. ALL BUILDINGS LYING WITHIN THE JOPLIN STREET RIGHT OF WAY BE REMOVED PRIOR TO RELEASING THE FINAL PLAT FOR RECORDING. A DEVELOPERS AGREEMENT BE PREPARED AND EXECUTED PRIOR TO RELEASING THE FINAL PLAT FOR RECORDING. RELOCATION OF THE US WEST CABLE LINE BE RESOLVED PRIOR TO FINAL PLAT REVIEW BY THE CITY COUNCIL. PROPER EASEMENTS BE DEDICATED AS PART OF THE PLAT TO FACILITATE THE EXTENSION OF UTILITIES TO SERVE THE PLAT. ONE 2" CALIPER OVERSTORY TREE BE PROVIDED WITHIN THE FRONT YARD OF EACH LOT. THESE TREES SHOULD BE IDENTIFIED AND MADE PART OF THE LANDSCAPING PLAN FOR THE PROJECT. 17. THAT THE DEVELOPER PAY FOR THE FAIR SHARE OF ORONO PARKWAY EXTENSION IN THE AMOUNT OF $30.00 PER LINEAL FOOT. 15. COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 4-0. Staff Update e City Administrator, Pat Klaers, informed the Council that a letter has been sent out to all local developers informing them of the proposed storm water impact fee and requesting their input. City Council Minutes April 21, 1994 Page 5 e City Administrator, Pat Klaers informed the Council that the city flag has been completed and will be presented to Rick Johnson, the designer of the flag, on May 2,1994. The City Administrator requested authorization to attend the 1994 national conference. COUNCILMEMBER DIETZ MOVED TO AUTHORIZE THE CITY ADMINISTRATOR TO ATTEND THE CITY ADMINISTRATOR NATIONAL CONFERENCE. COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 4-0. COUNCILMEMBER DIETZ MOVED TO SEND A lETTER OF COMMENDATION TO THE FIRE DEPARTMENT FOR THEIR EXCELLENT RESPONSE TIME TO THE RDF FIRE. COUNCILMEMBER SCHEEL SECONDED THE MOTION. THE MOTION CARRIED 4-0. The Council recessed at 6:25 p.m. The Council reconvened at 7:00 p.m. 5. Elk Park Center and Northeast area trunk sanitary sewer and water improvements IPublic Hearing e City Engineer, Terry Maurer, informed the Council that the. public hearing scheduled for this evening is to consider trunk sanitary sewer and water improvements to serve Elk Park Center, Oak Parc Estates and Hillside Estates. In addition, the School District property between School Street and the south plat line of Elk Park Center will be served by these improvements. j Mayor Duitsman opened the public hearing. There being' no one for or against the matter, Mayor Duitsman closed the pubic hearing. COUNCILMEMBER DIETZ MOVED TO ADOPT RESOLUTION 94-33, A RESOLUTION ORDERING THE IMPROVEMENT IN THE MATTER OF THE NORTHEAST (ELK PARK CENTER) AREA TRUNK SANITARY SEWER AND WATER IMPROVEMENT OF 1994. COUNCllMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 4-0. 6. Review of Elk Park Center Developer's Aareement City Attorney Peter Beck reviewed the draft developer's agreement for Elk Park Center. He indicated that there are a number of changes to the draft. Peter Beck reviewed each change with the City Council. He summarized the purpose of the developer's agreement which is to provide for the installation and payment for public utilities and improvements that will serve the project. Mayor Duitsman requested public comments. The City Council received a list of concerns regarding the developer's agreement from Rolfe Anderson. The Council reviewed each of these concerns. e The developers requested that the street lighting be compatible with the lighting in the shopping center. It was the consensus of the Council to have the developers work together with Elk River Utilities regarding street lights. City Council Minutes April 21, 1994 Page 6 e Council member Dietz requested the park dedication fees to go directly into the park dedication fund. COUNCILMEMBER DIETZ MOVED TO APPROVE THE ELK PARK CENTER DEVELOPER'S AGREEMENT INCLUDING THE CHANGES PRESENTED BY THE CITY ATTORNEY. COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 4-0. 7. Review of Elk Park Center PUD Aareement The City Attorney reviewed the Planned Unit Development Agreement with the City Council. The City Attorney reviewed several changes to the PUD agreement. Mayor Duitsman requested public comments on the PUD Agreement. Lola Driessen thanked the Council for considering the issue of litter. e The Council discussed whose responsibility it would be to control the litter along Highway 169 adjacent to the shopping center, within the PUD, and along the Jackson A venue right-of-way. After discussion of this issue, it was the consensus that the PUD Agreement would be amended to include this issue. It was the consensus of the Council that the language would state that the developer be responsible for litter control on property that is developer-owned and along the 100 foot easement areas of property owned by the School district and also along the Jackson Avenue right-of-way adjacent to the developer's property. Also, other property owners in the development will be responsible for litter control of their own property and the adjacent right-of-way. COUNCILMEMBER DIETZ MOVED TO APPROVE THE PUD AGREEMENT FOR ELK PARK CENTER INCLUDING THE AMENDMENTS MADE BY THE CITY ATTORNEY AND THE CITY COUNCIL. COUNCILMEMBER SCHEEL SECONDED THE MOTION. THE MOTION CARRIED 4-0. 8. Review of Elk Park Center Final Plat City Planner Steve Ach indicated that the final plat for Elk Park Center has been submitted to the City for review and approval. He stated that the final plat has been modified to comply with the conditions for preliminary plat approval. Mayor Duitsman requested public comment. Council member Farber questioned the possibility of traffic control at Freeport and Jackson Avenue. He indicated he would like to see a stop sign at Jackson Avenue. City Engineer Terry Maurer suggested monitoring the area and installing a stop sign when it is deemed necessary. COUNCllMEMBER DIETZ MOVED TO ADOPT RESOLUTION 94-34, A. RESOLUTION GRANTING FINAL PLAT APPROVAL FOR ELK PARK CENTER. COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 4-0. e City Council Minutes April 21, 1994 Page 7 e 9. Review of Elk Park Center 2nd Addition Final Plat Steve Ach, City Planner, indicated that the Elk Park Center 2nd Addition consists of Mr. Dickenson's property and the four single family lots along Jackson Road that will be converted to a storm drainage pond for the Elk Park Center Planned Unit Development. He stated that the final plat has been prepared in accordance with the terms and conditions outlined for preliminary plat approval. COUNCILMEMBER SCHEEL MOVED TO ADOPT RESOLUTION 94-35, A RESOLUTION GRANTING FINAL PLAT APPROVAL FOR ELK PARK CENTER 2ND ADDITION. COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 4-0. 10. Conditional Use Permit reauest for site plan review for Phose I of Elk Park CenterlPublic Hearina cu 94-08 City Planner steve Ach, indicated that Phase I of Elk Park Center consists of a grocery store, Target and 3 retail buildings, totaling 246,025 square feet. In addition, street improvements to School Street, Jackson Road, Highway 169, and the construction of the extension of Freeport A venue from School Street to Jackson Road will occur. Trunk water and sewer will also be extended to serve the shopping center. Mayor Duitsman opened the public hearing. e Mr. Mike Shields of AKRW Architects reviewed the site plan and elevation drawings for Phase I. Mr. Bert Dahlberg of Kraus-Anderson questioned how closely the developers would be held to the design of the building. It was the consensus of the Council to allow minor changes to the building footprint as approved by staff. Dan Tveite, Planning Commission representative, indicated that the Planning Commission felt it was very important to preserve as many trees as possible. Mr. Tveite stated that the Planning Commission received no public opposition to the project and unanimously recommended approval of the conditional use permit. Mayor Duitsman closed the public hearing. COUNCllMEMBER DIETZ MOVED TO APPROVE THE CONDITIONAL USE PERMIT FOR SITE PLAN REVIEW OF PHASE I ELK PARK CENTER PUD FOR KRAUS ANDERSON OF ELK RIVER, INC., WITH THE FOLLOWING CONDITIONS: 1. FINAL PLAT BE APPROVED BY THE CITY COUNCIL AND RECORDED WITH SHERBURNE COUNTY. 2. ALL CONDITIONS STATED IN RESOLUTION NO. 93-81 BE COMPLETELY SATISFIED. e 3. A DEVELOPMENT AGREEMENT AND PUD AGREEMENT FOR ELK PARK CENTER PUD BE APPROVED BY THE CITY COUNCIL. City Council Minutes April 21, 1994 Page 8 e 4. PLANS BE REVISED IN ACCORDANCE WITH LETTERS FROM STEVE ACH DATED MARCH 24,1994, AND TERRY MAURER, DATED MARCH 22, 1994. 5. ALL RETAINING WALLS SHOULD BE CONSTRUCTED OF A DECORATIVE BLOCK THAT IS COMPATIBLE WITH THE SHOPPING CENTER. 6. THE NUMBER OF SEMI TRUCKS PARKING WITHIN THE SERVICE AREA BEHIND THE SHOPPING CENTER SHOULD NOT EXCEED THE NUMBER OF LOADING BERTHS. 7. ALL LANDSCAPED AREAS BE FULLY IRRIGATED WITH UNDERGROUND IRRIGATION. 8. A TEN (10) FOOT WIDE BITUMINOUS TRAIL BE CONSTRUCTED ALONG THE EAST SIDE OF JACKSON ROAD. 9. A SIX (6) FOOT WIDE CONCRETE SIDEWALK BE CONSTRUCTED ALONG BOTH SIDES OF FREEPORT AVENUE. 10. THE SIGN PACKAGE FOR THE FIRST PHASE OF ELK PARK CENTER PUD MAY INCLUDE A DEVELOPMENT SIGN ALONG HIGHWAY 169, A 128 SQUARE FOOT MONUMENT STYLE SIGN AT fREEPORT AVENUE AND JACKSON ROAD, AND A 6 FOOT HIGH BY 4 FOOT WIDE MONUMENT STYLE SIGN IDENTIFYING TARGET AT THE REAR ENTRANCE OFF OF JACKSON ROAD. e 11. ALL PLANS BE REVISED IN ACCORDANCE TO THESE CONDITIONS AND PREVIOUS LETTERS, AND SUBMITTED FOR APPROVAL BY STAFF PRIOR TO ISSUANCE OF A BUILDING PERMIT. COUNCILMEMBER FARBER SECONDED THE MOTION, THE MOTION CARRIED 4-0. 11. Consider resolution awardina bid and authorizina execution of contract for the Elk Park Center and Northeast area trunk sewer and water improvements City Administrator Terry Maurer, indicated that the City received 13 bids for the trunk water and sewer improvements. Arcon Construction was the lowest bidder at $510,897.71. Terry Maurer recommended that the Council award the bid to Arcon contingent upon obtaining easements into Elk Park Center and along the school. COUNCILMEMBER DIETZ MOVED TO ADOPT RESOLUTION 94-36, A RESOLUTION ACCEPTING BID AND AUTHORIZING EXECUTION OF CONTRACT IN THE MATTER OF THE NORTHEAST (ELK PARK CENTER) AREA TRUNK SANITARY SEWER AND WATER IMPROVEMENT OF 1994, CONTINGENT UPON THE PROPER EASEMENT BEING OBTAINED. COUNCllMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 4-0. e City Council Minutes April 21, 1994 Page 9 e 12. Consider approval of plans and specification and authorization to advertise for bids for Elk Park Center drainaae and internal and external street improvements City Engineer Terry Maurer, indicated that plans and specifications have been prepared for the Elk Park Center internal and external street improvements. The improvements include Freeport Street from School Street to Jackson A venue, the widening of School Street from Trunk Highway 169 to Jackson Avenue, and the widening of Jackson Avenue from School Street to Trunk Highway 169. Also included are the signalization of the intersections of School! Jackson and School/Freeport. In addition, there are improvements to Trunk Highway 169 with the addition of the northbound left turn lane at School Street and the right- in/right-out and short extension of 191 st between Trunk Highway 169 and Freeport Avenue. COUNCILMEMBER FARBER MOVED TO ADOPT RESOLUTION 94-37, A RESOLUTION APPROVING THE PLANS AND SPECIFICATIONS AND ORDERING THE ADVERTISEMENT FOR BIDS IN THE MATTER OF THE ELK PARK CENTER INTERNAL AND EXTERNAL DRAINAGE AND STREET IMPROVEMENT OF 1994. COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 4-0. 13. Consider no parkin a resolution for School Street and Jackson A venue e Terry Maurer, City Engineer informed the Council that as part of the Elk Park Center external street improvements, both School Street and Jackson A venue are proposed to be upgraded. The upgrading of each of these will include the widening of the roadways to a 4-lane width with no parking lanes. COUNCILMEMBER FARBER MOVED TO ADOPT RESOLUTION 94-38, A RESOLUTION RELATING TO PARKING RESTRICTIONS ON S.A.P. 204-107-04 FROM TRUNK HIGHWAY NO. 169 TO JACKSON AVENUE IN THE CITY OF ELK RIVER, MINNESOTA. COUNCILMEMBER SCHEEL SECONDED THE MOTION. THE MOTION CARRIED 4-0. COUNCILMEMBER SCHEEL MOVED TO ADOPT RESOLUTION 94-39, A RESOLUTION RELATING TO PARKING RESTRICTIONS ON S.A.P. 204-104-04 MTB FROM TRUNK HIGHWAY NO. 169 TO SCHOOL STREET IN THE CITY OF ELK RIVER, MINNESOTA. COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 4-0. 16. Adjournment There being no further business, COUNCllMEMBER DIETZ MOVED TO ADJOURN THE MEETING. COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 4-0. The meeting of the Elk River City Council adjourned at 9:20 p.m. . Respectfully submitted, '=r~ City Clerk e JOINT MEETING OF THE ELK RIVER CITY COUNCIL AND PARK AND RECREATION COMMISSION HELD AT THE ELK RIVER CITY HALL TRAINING ROOM MONDAY, APRil 25, 1994 Members Present: Mayor Duitsman, Councilmembers Holmgren, Dietz, and Farber Members Absent: Councilmember Scheel Staff Present: Pat Klaers, City Administrator; Jeff Asfahl, District #728 Area Recreation Coordinator; Phil Hals, Street/Park Superintendent Also Present: Park and Recreation Commissioners Dave Anderson, Dana Anderson, Clair Olson, Sue Daleiden, Mike O'Brien (6:05), Clete Lipetzky (6: 15), and Rolfe Anderson (6:20) 1. Call Meetina To Order Pursuant to due call and notice thereof, the joint meeting of the Elk River City Council and Park and Recreation Commission was called to order at 6:00 p.m. by Mayor Duitsman. e 2. Consider 4/25194 Citv Council Aqenda j COUNCILMEMBER HOLMGREN MOVED TO APPROVE THE 4/25/94 CITY COUNCIL AGENDA. COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 4-0. 3. Consider 4/18/94 City Council Minutes COUNCILMEMBER DIETZ MOVED TO APPROVE THE 4/18/94 CITY COUNCIL MINUTES. COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 4-0. 5. Joint Meetina with Park and Recreation Commission Mayor Duitsman begun the joint meeting with a discussion on future major east- west transportation routes through Elk River and the need for a plan to be established in order to facilitate future growth. The Mayor indicated that he desires to avoid having a major east-west collector run through Woodland Trails Park, but that the transportation needs of the community are a higher priority than the development of the Woodland Trails Park. However, the Mayor indicated that the City is open to looking at all alternatives that are available and, that if possible, the Council would try to avoid disruption in this park. e Commission Chairman Dave Anderson stated that the Commission understands the need for the transportation planning of the City and that this is a City Council decision. However, Dave also indicated that the Commission would like to know in the near future whether or not a road was planned in this vicinity so that they can make appropriate plans for the development of this park. It was noted that with the golf course in this vicinity and future open space potentially being City Council Minutes April 25, 1994 Page 2 e available on the east side of the railroad trail, that the larger recreation area is much more than the 160 acre Woodland Trails Park. The Commission and Council discussed the history of the purchase of this park, the need for transportation planning, and the improvements that are scheduled in this park in 1994 with State grant monies. Commissioner Lipetzky recommended that the City needs to purchase more park land in order to provide park and recreation opportunities for Elk River residents 20 to 40 years in the future. Clete further indicated that he disagrees with the current transportation plan and with any street plans in this area, and believes that Woodland Trails Park should be left undisturbed. Commissioner Olson stated that he concurs with Commissioner Lipetsky's comments. Chair Anderson indicated that a Commission member will be attending Planning Commission, City Council and Comprehensive Plan Steering Committee meetings in order to provide input on issues that are before the City Council, Planning Commission and Comprehensive Plan Steering Committee. e Dana Anderson led the discussion on the Commission's concern over park dedication fees. The concern relates to the fact that developers are much more willing to provide cash to the City in lieu of park dedication land. This issue leads the Commission to think that this fee structure needs to be re-evaluated. The Commission and Council discussed the concern over the small developer paying a large dollar amount for a subdivision of one or two lots vs. the large developer that develops 80 lots on 40 acres. Discussion continued on a different park dedication fee for urban vs. rural lots or the possibility of not charging park dedication fees for the first lot that is subdivided, thereby helping the small developer. Commission Chairman Anderson led the discussion on the update of the Master Park and Recreation Plan. Dave indicated that the Commission in concentrating on the location of its urban parks and trails, and is now beginning to work on addressing the need for community athletic facilities. Later in the planning process the Commission will look at area wide or regional parks in the City. It was indicated that its was scheduled for the Master Plan to be incorporated into the Comprehensive Plan Update. e Dave further indicated that for plat proposals, the Commission would like to have on site evaluations of the property in order to identify areas that are desired for parks or other areas that have significant natural features. In this manner, adjustments in the Master Plan can take place early in the platting process so that the developers will know of relevant park issues associated with their property. City Council Minutes April 25, 1994 Page 3 e Discussion took place regarding the need for a large open tract of land for active recreation fields. It was the consensus of the City Council to have staff contact an area farmer that owns land on the east side of the City and whose property is identified for parks in the Master Plan to see if he and his family are interested in selling their property for park purposes. 4. Open Mike (approx. 7:00 p.m.) Mr. Brian Bistodeau of the Elk River Jaycees discussed with the City Council the possibility of closing Lake Orono to the public for a jet ski race contest. Brian indicated that he would like to do this the Sunday of the County Fair and that he has reviewed this issue with the County Fair Board. Furthermore, Brian indicated that the Chamber President supports this request and that their only issue of any significance relates to parking. The Council indicated that Brian should contact Dave Anderson at Sherburne County to review shoreland erosion issues and in order to determine whether the lake size and depth was appropriate for this type of activity. Brian indicated that he will contact the Lake Orono Homeowner's Association to receive feedback on this request and that the event brings approximately 3,000 people into the community. Furthermore, the event is a fund-raiser for the Make- A-Wish Foundation. e The Council directed Brian to present his proposal to the Park and Recreation Commission. The next Commission meeting is Wednesday, May 11, 1994 at 7:00 p.m. at the Elk River City Hbll. 5. Joint Meetina with Park and Recreation Commission, continued Chair Anderson led the discussion on the staff needs for Park and Recreation purposes. It was indicated that StreetlPark Superintendent Phil Hals needs more staff to adequately maintain our city parks. Dave further indicated that the staff help from Steve Rohlf was vital in the Commission's efforts to update its Master Plan. Finally, Dave indicated that it was the overall feeling of the Commission that a City Park and Recreation Director would be beneficial to the community. Phil Hals and Dave Anderson led the review of 1993 accomplishments in the park and recreation areas. Dave and Phil also discussed 1994 goals in the park and recreation areas. The City Council recessed at 7:50 p.m. and reconvened at 8:00 p.m. e City Council Minutes April 25, 1994 Page 4 e 8.1. Premise Permit Resolution to Allow Elk River Lions to Sell Pull Tabs at Broadwav Bar and Pizza Two representatives of the Lions' Club were present to review the Club's request with the City Council. It was noted that Broadway currently allows Camp Confidence to sell pull tabs at their establishment but that State law allows up to two non-profit organizations to operate pull tabs in any establishment. The City Council indicated their strong support for the Lions' Club pull tab operation taking place at Broadway. COUNCILMEMBER HOLMGREN MOVED TO APPROVE RESOLUTION 94-40, A RESOLUTION APPROVING THE PREMISE PERMIT FOR THE ELK RIVER LIONS' CLUB. COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 4-0. 4.2. Open Mike - Continued Building and Zoning Administrator Steve Rohlf addressed the City Council and indicated that he is planning to make a presentation to the MPCA Board regarding pending legislation relating to air quality control emissions. Steve reviewed what he anticipated stating to the Board regarding the proposed new regulations, and the City Council indicated its support for this position. e COUNCILMEMBER FARBER MOVED TO APPROVING HAVING STEVE ROHLF MAKE A PRESENTATION TO THE MPCA BOARD REGARDING PENDING LEGISLATION. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 4-0. 6. 728 Area Recreation Annual Report - Jeff Asfahl. Coordinator Jeff Asfahl made a brief presentation on the 1993 activities in the 728 Area Recreation program. Jeff also discussed 1994 goals for this program. The Mayor asked Jeff for his input and assistance in dealing with the youth problems and the potential need for a youth center. Jeff indicated that this is an area of interest for him and that he would be happy to be involved in this project. The City Council requested a report from Jeff on this topic and on his perception for the need for a youth center and possible alternatives to a youth center. Council member Farber left the meeting aUhis time (approximately 8:40 p.m.). 7. Street/Park Department Annual Report - Superintendent Phil Hals Phil Hals, Street/Park Superintendent, reviewed with the City Council the 1993 accomplishments of his department. Phil stressed the team approach of all of his employees and stated his strong support for the good quality staff the City Council has hired for him. Phil reviewed with the Council the 1994 goals for the Streets and Parks Departments. e City Council Minutes April 25, 1994 Page 5 e COUNCILMEMBER DIETZ MOVED TO ACCEPT THE 728 AREA RECREATION AND THE STREET/PARK DEPARTMENT ANNUAL REPORTS. COUNCllMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 3-0. 8.1. Special Citv Council and Fire Department Work Session The City Council discussed alternatives to meeting with the Fire Department on Thursday, May 5. COUNCILMEMBER DIETZ MOVED TO RESCIND THE MOTION MADE ON 4/11/94 THAT CALLED FOR A SPECIAL CITY COUNCil AND FIRE DEPARTMENT WORK SESSION ON 5/5/94, AND FURTHERMORE, TO CALL A SPECIAL WORK SESSION WITH THE FIRE DEPARTMENT FOR MONDAY, MAY 9, 1994, AT 5:30 P.M. AT THE FIRE STATION. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 3-0. 11 . Adiournment There being no further business, COUNCILMEMBER HOLMGREN MOVED TO ADJOURN THE 4/25/94 CITY COUNCil MEETING. COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 3-0. The meeting adjourned at approximately 9:20 p.m. Respectfully submitted, e 1Jol~ ~:s (aM) Patrick Klaers City Administrator e