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11-07-1994 CC MIN e MEETING OF THE ELK RIVER CITY COUNCIL HELD AT THE ELK RIVER CITY HALL MONDAY, NOVEMBER 7, 1994 Members Present: Mayor Duitsman, Councilmembers Dietz, Scheel, Farber, and Holmgren Members Absent: None Staff Present: Pat Klaers, City Administrator; Sandra Thackeray, City Clerk; Terry Maurer, City Engineer; Peter Beck, City Attorney; Bill Rubin, Economic Development Coordinator; Bruce West, Fire Chief 1. Call Meetina To Order Pursuant to due call and notice thereof, the meeting of the Elk River City Council was called to order at 6:00 p.m. by Mayor Duitsman. 2. Consider 11/7/94 City Council Aaenda Item 6.3., Elk Park Center Special Assessment Certification, was added to the agenda. e COUNCILMEMBER HOLMGREN MOVED TO APPROVE THE 11/7/94 CITY COUNCIL AGENDA AS AMENDED. COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 5-0. 3. Consider City Council Minutes 3.1. 10/17/94 Regular Meeting COUNCILMEMBER HOLMGREN MOVED TO APPROVE THE 10/17/94 REGULAR CITY COUNCIL MEETING MINUTES. COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 5-0. 3.2. 10/24/94 Reaular Meetina Minutes COUNCILMEMBER FARBER MOVED TO APPROVE THE 10/24/94 REGULAR CITY COUNCIL MEETING MINUTES. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5-0. 3.3. 10/24/94 Executive Session Minutes COUNCILMEMBER FARBER MOVED TO APPROVE THE 10/24/94 EXECUTIVE SESSION MEETING CITY COUNCIL MINUTES. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5-0. e Elk River City Council Minutes November 7,1994 Page 2 e 4.1 . Consider Bids for Fire Department Roofina Proiect Fire Chief Bruce West stated that the City received six bids for the re-roofing project at the fire station. Fire Chief West stated that lnspec has reviewed the bids and are recommending the lowest bidder which was Palmer West Construction at $33.417.00. COUNCILMEMBER HOLMGREN MOVED TO AWARD THE RE-ROOFING PROJECT BID FOR THE FIRE STATION TO PALMER WEST CONSTRUCTION AT $33,417.00. COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 5-0. 4.2. Review Traffic Studv/Hiahwav 169 East Frontaae Road includina the Elk Hills Drive and Dodae A venue Street Area City Engineer Terry Maurer reviewed the US Highway 169 frontage road study. He indicated that the purpose of the study is to determine the most feasible improvements to accommodate current and future traffic needs along the east side of Trunk Highway 169 from Main Street to 197th Avenue. Terry Maurer reviewed the existing conditions and proposed improvements of several intersections in the report. -- The intersection of Main Street and Baldwin A venue - Terry Maurer recommended that Option # 1 be considered. It was noted that any development to the south of this area will affect traffic patterns in this vicinity. Extensive discussion was held regarding the Dodge Avenue existing conditions and the Elk Hills Drive intersection. Terry Maurer recommended that the Council consider Alternative #4. Discussion was held regarding lowering the grade on Dodge Street to make it a safer condition. Gary Santwire spoke on behalf of approximately 65 percent of the business owners. He indicated that the business owners he represented have concurred that Alternative #4 is the best choice. He stated that they would like to see the project start immediately in the spring and would rather see the area totally closed rather than improved under open traffic conditions. He further requested that the City take immediate action to order the improvements to the Dodge Avenue and Elk Hills Drive intersection. Councilmember Dietz questioned the funding for this project. Gary Santwire indicated that it was the intent of the business owners to pay 50 percent of the improvements through assessments and to grant easements where necessary. Mayor Duitsman stated that a major issue with the Elk Hills Drive intersection is the elevation. He requested the City Engineer to do an elevation study on this area. e The Council indicated its concern regarding the amount of traffic and number of movements at the intersection of Elk Hills Drive and Dodge Street/Avenue. It was suggested that the intersection be signalized, but this does not seem possible due to its close proximity to Highway 169. Elk River City Council Minutes November 7. 1994 Page 3 e The City Council requested the City Engineer to draft a preliminary schedule for this project, working with an April 15 start date. The City Engineer proceeded to address the remainder of the study. 5. Open Mike No one appeared for this item. 6.1. Consider Modification to EDA Enablinq Resolution/P.H. Economic Development Coordinator Bill Rubin indicated that on October 17 the City Council authorized a public hearing to consider a modification to the resolution which created the Economic Development Authority for the City of Elk River. The proposed modification relates to the initiative of adding at least one more at-large Commissioner at the expense of reducing the number of City Council members on the EDA. Bill Rubin provided some background relating to the general make up of Economic Development Authorities in Minnesota. He reviewed a research report which was prepared by the Minnesota Senate in regard to Economic Development Authorities. Bill Rubin also provided some information regarding the make up of Economic Development Authorities for neighboring communities. - Mayor Duitsman opened the public hearing. Jeff Gongoll, 13900 Riverview Drive, President of the Economic Development Authority, indicated he was in support of adding an at-large Commissioner to the Economic Development Authority. Mr. Gongoll indicated he felt the EDA should portray a representation of those that it is representing. mainly from the business and industrial communities. Rich Duggan, 13435 277th Avenue, President of Marketech and Board of Director of the Chamber of Commerce, indicated he supports the proposed modification of adding at least one more at-large Commissioner to the EDA. He felt that this would provide a broader input in decision making. There being no further comments. Mayor Duitsman closed the public hearing. Mayor Duitsman stated that one of the largest issues facing the City is economic development. He stated that economic development should be one of the key things that the City Council is involved in and further indicated that he cannot picture a member of the City Council not being a member of the Economic Development Authority. He indicated he felt it was important that the five members of the City Council be on the EDA. Council member Scheel felt it was important that the EDA be comprised of the five Council members. She indicated that this is a way to ensure that there are continually new members on the EDA. e Elk River City Council Minutes November 7, 1994 Page 4 e Councilmember Farber indicated that economic development was very important in the City of Elk River at this time. However, he did not feel that a Councilmember would be uninformed if he/she were not a member of the EDA. He further indicated that diversity from the community would be a benefit to the EDA. Councilmember Dietz indicated that the City Council has final approval over most EDA issues and he did not feel that a City Councilmember would be abdicating any responsibility by dropping from the EDA. Council member Holmgren indicated that he is not opposed to having another non~elected citizen on the EDA, but a decision has not been made on how to decide which Council member would step down. Councilmember Holmgren suggested a type of rotation system and suggested that when a Councilmember is appointed Vice Mayor, they would then not serve on the EDA. COUNCILMEMBER HOLMGREN MOVED TO CONTINUE ANY ACTION ON THIS ITEM UNTIL THE FOLLOWING WEEK TO GIVE STAFF TIME TO DECIDE ON A ROTATION SYSTEM. COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 5- o. The Council took a short recess at this time. After the break, Council member Dietz requested that the Council address item 6.5. e 6.5. Ice Arena Uodate Ice Arena Task Force Chairman Jeff Gongoll updated the City Council on the status of the Ice Arena Project. Mr. Gongoll introduced Brad Lemburg of I.C.E., Inc. Mr. Lemburg was recently hired as the Construction Manager for the ice arena project and is working with the Task Force on this project. Mr. Gongoll updated the Council on: the status of the financial update from Marquette Partners; the preliminary project schedule; the goal of the Task Force to interview architects and make a recommendation on a firm to hire to the City Council on 11/28; fundraising efforts of Youth Hockey and its recent pull tab license; and the status of the ice rental contract with School District 728. Mr. Lemburg reviewed the project schedule with the City Council. It was noted that the schedule is ambitious and calls for a great deal of work to be done in the next three months in order for the facility to be open within a year. Council member Dietz commented on the availability of funds for this project and the architect RFP process. 4.3. Consider Reauest to Purchase Western Area Toooqraohical Maos e COUNCILMEMBER HOLMGREN MOVED TO AUTHORIZE THE PURCHASE OF TOPOGRAPHICAL MAPS FOR THE WESTERN AREA URBAN DISTRICT AS RECOMMENDED IN THE 10/10/94 MEMO FROM THE CITY ENGINEER. COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 5-0. Elk River City Council Minutes November 7, 1994 Page 5 e 4.4. Update on Street Proiects 4.4a. Naples Street and 186th Avenue - Area resident Joe Bickman asked the City Council a number of questions regarding the status of this proposed 1992 project. The City Engineer reviewed the history of this project and noted that this project file was temporarily closed in 1992 as no progress was being made in obtaining right-of-way from the residents for this improvement project. 4.4b. Concord Road - The City Engineer reviewed with the Council the status of obtaining right-of-way along Concord Road for this improvement project. Council member Dietz indicated that a neighborhood meeting would be set up by one of the residents at a future date to further review the possibility of this project happening in 1995. 4.4c. Waco Street Bridae - The City Engineer noted that more research is taking place regarding the status of a floodable bridge and also that the City is pursuing the purchase of right-of-way for this project. MSA funds would be used for this right-of-way purchase. 4.4d. Jackson Avenue/Elk Park Center - The City Engineer noted that this project is nearing completion for 1994 with the project being finalized in 1995. Signals are anticipated to be installed in the next few weeks. e 4.4e. Joplin Street/Country Crossinas First Addition - The City Engineer noted that in 1994 a temporary road will be installed from County Road 30 in the Joplin Street alignment. This will provide temporary access to the Country Crossings plat. This plat has approximately ten building permits issued so far this year. 4.4f. 221st Avenue - The City Engineer noted that the bids have been awarded for this project and that construction is anticipated to begin this week. Letters have been sent to area residents regarding this project. MNDOT /CITY HIGHWAYS 10 AND 169 CORRIDOR STUDIES - The City Engineer reviewed with the Council the status of the corridor studies and noted that so far efforts have been concentrated on identifying locations for future signalized intersections. 4.5. Street/Park Department Laborer Position COUNCILMEMBER HOLMGREN MOVED TO AUTHORIZE THE ADVERTISEMENT FOR THE STREET/PARK DEPARTMENT LABORER POSITION AS OUTLINED IN THE 11/7/94 MEMO FROM THE STREET/PARK SUPERINTENDENT PHIL HALS. COUNCILMEMBER SCHEEL SECONDED THE MOTION. THE MOTION CARRIED 5-0. e Elk River City Council Minutes November 7, 1994 Page 6 e 4.6. Update on County Ditches The City Attorney updated the Council on the status of the City's efforts to discharge storm water into County Ditch 10 around Highway 169. It was noted that County Board action is anticipated on 11118/94 regarding setting a public hearing date to review the City's request. One of the issues that needs to be addressed in this request is how much it will cost the City for the opportunity to discharge water into this ditch system or whether there will be any expense at all if the City is required to maintain the system from the discharge point to the river. The City Attorney updated the Council on the status of other City/County ditch issues in the efforts to improve the drainage system and have the City become managers of the drainage systems. 6.3. Consider Special Assessment Resolutions The Finance Director noted that the Elk Park Center final assessment roll was added to the agenda earlier in the evening and she distributed the resolution calling for the adoption of this assessment roll. The Finance Director discussed with the City Council the resolutions for the special assessments for Hillside Estates 2nd Addition and Hillside Estates 3rd and 4th Additions and Hillside Crossing. The Finance Director distributed a handout showing the 1994 special assessment reapportionments for Oak Parc Plaza, Cherryhill Bluffs 3rd, Hillside Crossing, Country Crossing 1 st, and Hillside Estates 2nd. - COUNCILMEMBER FARBER MOVED TO APPROVE THE 1994 SPECIAL ASSESSMENT REAPPORTIONMENTS AS DISTRIBUTED AND REVIEWED BY THE FINANCE DIRECTOR. COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 5-0. COUNCILMEMBER DIETZ MOVED TO APPROVE RESOLUTION 94-111, A RESOLUTION ADOPTING THE FINAL ASSESSMENT ROLL FOR THE HILLSIDE ESTATES 2ND ADDITION IMPROVEMENT PROJECT. COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 5-0. COUNCILMEMBER SCHEEL MOVED TO APPROVE RESOLUTION 94-112, A RESOLUTION ADOPTING THE FINAL ASSESSMENT ROLL FOR THE HILLSIDE ESTATES 3RD AND 4TH ADDITIONS IMPROVEMENT PROJECTS. COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 5-0. COUNCILMEMBER HOLMGREN MOVED TO APPROVE RESOLUTION 94-113, A RESOLUTION ADOPTING THE FINAL ASSESSMENT ROLL FOR THE HILLSIDE CROSSING IMPROVEMENT PROJECT. COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 5-0. COUNCILMEMBER SCHEEL MOVED TO APPROVE RESOLUTION 94-114, A RESOLUTION ADOPTING THE FINAL ASSESSMENT ROLL FOR THE ELK PARK CENTER IMPROVEMENT PROJECT. COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 5-0. e Elk River City Council Minutes November 7, 1994 Page 7 e 6.4. Bond Resolutions The Finance Director reviewed the two bond resolutions that need Council action. The first issue relates to the water tower revenue bond for the western area water tower project. The second issue relates to the General Obligation bond to finance the cost for the Western Area Phase II public improvements. The Council reviewed the water revenue bond and the City's participation in this project. It was noted by the Finance Director that the water revenue issue can be reduced if necessary, based on future City Council action regarding its contribution to the project. Councilmember Holmgren left the table at this time. The Finance Director provided additional background information on the two bond issues. COUNCILMEMBER DIETZ MOVED TO APPROVE RESOLUTION 94-115, A RESOLUTION INITIATING THE PROCESS FOR THE SALE OF THE CITY'S $1,010,000 GENERAL OBLIGATION WATER REVENUE BOND, SERIES 19940. COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 4-0. Councilmember Holmgren returned to the table at this time. e COUNCILMEMBER FARBER MOVED TO APPROVE RESOLUTION 94-116, A RESOLUTION INITIATING THE PROCESS FOR THE SALE OF THE CITY'S $1,550,000 GENERAL OBLIGATION BOND, SERIES 1994E. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5-0. 6.6. General Fund Budoet Update The City Administrator provided the City Council with an update on the status of the 1995 General Fund Budget. It was noted that the budget is increasing approximately 11 percent. It was also noted that the budget is balanced per action by the City Council on 10/24/94, which included the assumed Utilities contribution for the street front-end loader. The Council discussed the cuts made by staff in order to balance the proposed budget. The Council concurred that a casual day policy on Fridays should be allowed and acknowledged the change in policy regarding the clothing allowance for the clerical staff. The City Council recessed at 9:30 p.m. and reconvened at 9:43 p.m. 6.2. Review Administrative Subdivision Approval for Timothv Scheel Councilmember Scheel stepped down from the Council table and addressed the City Council on the administrative subdivision that was approved this summer for her son. Discussion took place regarding the road easement requirements for this subdivision. e Councilmember Scheel returned to the Council table at this time. Elk River City Council Minutes November 7,1994 Page 8 e Council discussion continued on the road easement and location. COUNCILMEMBER HOLMGREN MOVED TO DIRECT THE CITY ATTORNEY TO RESOLVE THE ROAD EASEMENT LOCATION BETWEEN THE CITY AND THE SCHEEL'S REGARDING THE IDENTIFICATION OF AN EASEMENT FROM THE SOUTHEAST CORNER OF THIS PROPERTY (213TH AVENUE) TO THE NORTHERN BOUNDARY OF THIS 40 ACRE PARCEL. COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 5-0. It was noted that this action relates to requirement # 1 of the 6/20/94 approval of this administrative subdivision and that the other terms and conditions of the administrative subdivision remain in effect. 7. Check Re9ister COUNCILMEMBER DIETZ MOVED TO APPROVE THE CHECK REGISTER. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5-0. 8. Other Business COPS FAST Grant Application - The City Administrator reviewed a request from the Chief of Police to submit the COPS FAST Grant application. A copy of the application was distributed. e Council member Farber requested that the application request three officers instead of two. The Council concurred. COUNCILMEMBER FARBER MOVED TO AUTHORIZE THE COPS FAST GRANT APPLICATION. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5-0. 9. Staff Updates There were no staff updates presented. 10. Motion to Call Executive Session of the City Council COUNCILMEMBER SCHEEL MOVED TO CALL AN EXECUTIVE SESSION OF THE CITY COUNCIL TO DISCUSS PENDING LITIGATION ON THE HOHLEN PROPERTY AND HOULTON FARMS PROPERTY. COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 5-0. The City Council recessed at 10:00 p.m. into Executive Session. The City Council reconvened its regular meeting at 10:31 p.m. e Elk River City Council Minutes November 7, 1994 Page 9 12. Adjournment e There being no further business, COUNCILMEMBER FARBER MOVED TO ADJOURN THE MEETING. COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 5-0. The regular meeting of the Elk River City Council was adjourned at 10:32 p.m. ;;::zmitted. Sandra Thackeray City Clerk ~Pi/~ City Administrator e e