09-12-1994 CC MIN
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SPECIAL MEETING OF THE ELK RIVER CITY COUNCIL
HELD AT THE ELK RIVER CITY HALL
MONDAY, SEPTEMBER 12,1994
Members Present:
Mayor Duitsman, Council members Dietz, Scheel and Holmgren.
Councilmember Farber arrived at approximately 7: 1 0 p.m.
Members Absent:
None
Staff Present:
Pat Klaers, City Administrator; Lori Johnson, Finance Director; Steve
Rohlf. Building and Zoning Administrator; Peter Beck, City Attorney
1. Call Meetina To Order
Pursuant to due call and notice thereof. the special meeting of the Elk River
Council was called to order at 6:00 p.m. by Mayor Duitsman.
2. Consider Seotember 12, 1994 Agenda
Council member Dietz requested that Item 7.1. be added to the agenda.
COUNCILMEMBER HOLMGREN MOVED TO APPROVE THE SEPTEMBER 12, 1994
SPECIAL CITY COUNCIL MEETING AGENDA AS AMENDED. COUNCILMEMBER DIETZ
SECONDED THE MOTION. THE MOTION CARRIED 4-0.
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3.1.
Consider Auaust 29,1994 City Council Minutes
Council member Dietz requested that the following be added to the motion
regarding employee insurance coverage: after $405 - "for family coverage."
COUNCILMEMBER DIETZ MOVED TO APPROVE THE AUGUST 29, 1994 CITY COUNCIL
MINUTES AS AMENDED. COUNCILMEMBER HOLMGREN SECONDED THE MOTION.
THE MOTION CARRIED 4-0.
3.2. Consider Auaust 30, 1994 City Council Minutes
COUNCILMEMBER DIETZ MOVED TO APPROVE THE AUGUST 30, 1994 CITY COUNCIL
MINUTES. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION
CARRIED 4-0.
3.3. Consider Seotember 6, 1994 City Council Minutes
COUNCILMEMBER DIETZ MOVED APPROVAL OF THE SEPTEMBER 6, 1994 CITY
COUNCIL MINUTES. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE
MOTION CARRIED 4-0.
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City Council Minutes
September 12, 1994
Page 2
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4.
Consider Resolution Recardinq 1994-95 Public Improvements for Sandpiper
Addition
Peter Beck, City Attorney, stated the resolution is intended to set forth the
background and findings from the Council's decision at the last meeting,
deleting the Sandpiper Estates from the Western Area Phase II project. Peter
stated that the purpose of the resolution is to provide a written document for
present and future property owners in the Sandpiper Estates.
COUNCILMEMBER DIETZ MOVED TO APPROVE RESOLUTION 94-91, A RESOLUTION
AMENDING THE WESTERN AREA PHASE II IMPROVEMENT PROJECT TO DELETE THE
SANDPIPER ESTATES SUBDIVISION FROM THE PROJECT. COUNCILMEMBER
HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5-0.
COUNCILMEMBER SCHEEL MOVED TO AUTHORIZE THE CITY ATTORNEY TO PROCEED
WITH RECORDING OF THE RESOLUTION, TO ENSURE THAT PRESENT AND FUTURE
OWNERS OF PROPERTY IN THE SANDPIPER ESTATES SUBDIVISION ARE AWARE OF THE
CITY COUNCIL'S FINDINGS. COUNCILMEMBER HOLMGREN SECONDED THE MOTION.
THE MOTION CARRIED 5-0.
5.
Consider Environmental Assessment Worksheet for Hillside Estates
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Steve Rohlf, Building and Zoning Administrator, explained that the purpose of the
Environmental Assessment Worksheet IEAW) is to describe the project and identify
potential environmental impacts. He noted that comments from the Department
of Natural Resources and the Minnesota Historic Society are included in the
Council's packet. He explained that the City Council, as the responsible
governmental unit IRGU), must determine whether or not the Hillside
Estates/Hillside Crossing project has the potential for significant environmental
impact. If the Council finds such a potential, an Environmental Impact
Statement lEIS) would be in order. Steve stated that staff is recommending that
the City Council approve a resolution declaring that an EIS is not necessary.
COUNCILMEMBER HOLMGREN MOVED TO APPROVE RESOLUTION 94-92, A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ELK RIVER REGARDING THE
ENVIRONMENTAL REVIEW PROCESS FOR THE PROPOSED HILLSIDE ESTATES/HILLSIDE
CROSSING PROJECT; RESPONDING TO COMMENTS RECEIVED ON THE
ENVIRONMENTAL ASSESSMENT WORKSHEET; SETTING FORTH THE CITY COUNCIL'S
FINDINGS OF FACT REGARDING THE NEED FOR AN ENVIRONMENTAL IMPACT
STATEMENT; AND DECLARING THAT THE PREPARATION OF AN ENVIRONMENTAL
IMPACT STATEMENT IS NOT NECESSARY. COUNCILMEMBER DIETZ SECONDED THE
MOTION. THE MOTION CARRIED 5-0.
6. Consider Resolution for a Safe and Sober Grant from the State of Minnesota
COUNCILMEMBER DIETZ MOVED TO APPROVE RESOLUTION 94-93, A RESOLUTION IN
SUPPORT OF A GRANT APPLICATION FOR THE SAFE AND SOBER NATIONAL TRAFFIC
SAFETY CAMPAIGN. COUNCILMEMBER SCHEEL SECONDED THE MOTION. THE
MOTION CARRIED 5-0.
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City Council Minutes
September 12, 1994
Page 3
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7.1.
Other Business
Councilmember Dietz asked if the new fire chief, Bruce West, has commented on
the response time residency portion of the employment agreement. Pat Klaers
stated he has spoken with the Mr. West and he does not have a problem with the
requirement. Pat stated that after checking with Peter Beck for appropriate
wording, he has revised that section of the agreement and will be mailing it to
the fire chief.
Councilmember Dietz asked if Bruce West would be attending the Fire
Department open house on Saturday. Pat Klaers indicated that Mr. West
attended the Fire Department training session last Thursday, and anticipated that
he would be present at the open house. Pat noted that Mr. West has submitted
his resignation to Anoka, and is comfortable with the terms and conditions of the
employment agreement as discussed. He explained that the agreement will
specify that by 8/31/95, the fire chief will reside within a 7 minute response time of
the fire station.
8; Budaet Work Session
Councilmember Dietz stated that Phil Hals has indicated that he would not have
a problem with cutting $10,000-15,000 from the seal coating budget for this year
to help balance the budget.
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Council member Scheel had a question regarding the tax rebate program and
the effect of the City's levy.
In response to a question by Council member Dietz, Pat Klaers stated that two
deductions have been made in the Council Contingency Fund; one is a $10,000
flat out reduction; second is a $12,000 reduction resulting from delaying the hiring
of 1995 employees.
Discussion followed regarding the surface water management fee.
Councilmember Scheel expressed her opposition to charging land owners in the
northern area for the surface water management improvements. She also
disagreed with the method of charging the fee. Council member Scheel stated
that residents in the northern area are not contributing to the storm water
problem and therefore, should not be expected to pay for the program.
Lori Johnson explained the requested debt levy adjustments as follows:
1991 Equipment Certificate - Due to the required five percent overlevy,
sufficient cash is available in this fund to
reduce the levy by $5,000.00. This $5,000.00
would be added to the levy of either the
general fund or surface water
management program.
1986 Improvement Bond -
Scheduled levy of $12,250; can be
canceled due to sufficient assessment pre-
payments.
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City Council Minutes
September 12, 1994
Page 4
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1992 C Improvement Bond - Scheduled levy of $12,509; can be
canceled due to prepayment of
assessments, and also a letter of credit to
cover any shortfall.
Lori stated that the 1986 and 1992 Improvement Bonds were not included in the
proposed tax levy resolution because she expected they would be canceled, but
that Council action is needed to cancel them. The 1991 Equipment Certificate
was included at $23,822, which is now being reduced to $18,822. This $5,000, can
be transferred to the general fund levy or to the surface water management levy.
COUNCILMEMBER HOLMGREN MOVED TO APPROVE THE THREE DEBT SERVICE LEVY
REDUCTIONS AS OUTLINED ABOVE. COUNCILMEMBER FARBER SECONDED THE
MOTION. THE MOTION CARRIED 5-0.
COUNCILMEMBER HOLMGREN MOVED TO ESTABLISH THE TRUTH IN TAXATION
PUBLIC HEARING DATE AS DECEMBER 5, 1994, AT 7.00 P.M. AT THE ELK RIVER CITY
HALL. COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 5-
O.
COUNCILMEMBER HOLMGREN MOVED TO ESTABLISH CONTINUATION DATE FOR THE
TRUTH IN TAXATION PUBLIC HEARING DATE AS DECEMBER 12, 1994 AT 8:00 P.M. AT
THE ELK RIVER CITY HALL. COUNCILMEMBER FARBER SECONDED THE MOTION. THE
MOTION CARRIED 5-0.
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COUNCILMEMBER FARBER MOVED TO RESOLUTION 94-94, A RESOLUTION
AUTHORIZING THE PROPOSED TAX LEVY FOR CALENDAR YEAR 1995, WHICH SETS THE
GENERAL FUND AT $3,807,700 AND THE NET TAX LEVY AT $2,223,347.
COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5-
O.
COUNCILMEMBER HOLMGREN MOVED TO APPROVE RESOLUTION 94-95, A
RESOLUTION APPROVING THE HOUSING AND REDEVELOPMENT AUTHORITY 1995 TAX
LEVY. COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 5-
O.
COUNCILMEMBER FARBER MOVED TO APPROVE RESOLUTION 94-96, A RESOLUTION
APPROVING THE 1995 TAX LEVY FOR ECONOMIC DEVELOPMENT PURPOSES FOR THE
ECONOMIC DEVELOPMENT AUTHORITY BUDGET. COUNCILMEMBER HOLMGREN
SECONDED THE MOTION. THE MOTION CARRIED 5-0.
Pat Klaers noted that October 31, 1994, has been set aside as a possible meeting
date for a surface water management and budget work session. The budget
proposal still has a $117,500 gap between the expenditures of $3,807,700 and the
available revenues that have been identified by the Council.
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Council member Holmgren asked the Council how they felt about requesting
funds from the Utilities Commission to balance the City's budget. Councilmember
City Council Minutes
September 12, 1994
Page 5
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Dietz stated he was in favor of Councilmember Farber's idea that the Utilities
contribute toward a new loader for the Street/Park Department.
Councilmember Holmgren noted that according to survey information, it is not
unusual for municipal utilities in other cities to make cash contributions to cities'
general funds. Council member Holmgren suggested that a percentage of total
contributions be set so it would not be necessary to go to the Utilities every year
requesting funds. Mayor Duitsman stated that he supported requesting funds for a
specific item.
10.
Adiournment
There being no further business, COUNCILMEMBER FARBER MOVED TO ADJOURN
THE MEETING. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE
MOTION CARRIED 5-0.
The meeting of the Elk River City Council adjourned at 6:50 p.m.
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Debbie Kleckner (Q.M )
Recording Secretary
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