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09-26-1994 CC MIN e MEETING OF THE ELK RIVER CITY COUNCIL HELD AT THE ELK RIVER CITY HALL MONDAY, SEPTEMBER 26, 1994 Members Present: Mayor Duitsman, Councilmembers Scheel, Dietz, Holmgren and Farber Members Absent: None Staff Present: Pat Klaers, City Administrator; Sandra Thackeray, City Clerk; Lori Johnson, Finance Director; Phil Hals, Street Superintendent; Terry Maurer, City Engineer, Darrell Mack, WWTP Superintendent 1. Call Meetina To Order Pursuant to due call and notice thereof, the meeting of the Elk River City Council was called to order at 6:00 p.m. by Mayor Duitsman. 2. Consider Agenda Mayor Duitsman requested that items 4.2 and 4.3 be reversed. e COUNCILMEMBER DIETZ MOVED TO APPROVE THE 9/26/94 CITY COUNCIL AGENDA. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5-0. 3. Consider 9/12/94 City Council Minutes COUNCILMEMBER SCHEEL MOVED TO APPROVE THE 9/12/94 CITY COUNCIL MINUTES. COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 5-0. 4.1. Discuss Council participation in 10/7/94 Elk River Homecomina Parade The Council indicated that it desired to participate in the October 7, 1994, Homecoming Parade. The City Clerk indicated she would make arrangements for the Council to ride a Fire Truck in the parade. 4.3. Consider transfer of Peterson Brothers Sanitation, Inc" aarbaae contract City Administrator Pat Klaers, indicated that Peterson Brothers Sanitation, Inc. is in the process of selling its refuse service to Woodlake Sanitary Service, Inc. (BFI). The City's Agreement for Garbage, Refuse and Recycling Collection with Peterson requires that Peterson not sell any interest in the Agreement without the prior written approval of the City. e Representatives of Peterson Brothers Sanitation and BFI were present to answer questions regarding the business transfer. ..... City Council Minutes September 26, 1994 Page 2 e COUNCILMEMBER HOLMGREN MOVED TO APPROVE THE EXISTING GARBAGE, REFUSE, AND RECYCLING AGREEMENT WITH BFI, INC. COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 5-0. 4.2. Consider Property, Liability, Worker's Compensation and other Insurance Renewals Dan Greene, the City's Insurance Agent stated that the City's insurance policies for liability, workers' compensation, and property and miscellaneous policies are due on October 1. Mr. Greene reviewed the City's existing policies. Mr. Greene explained that the City's municipal liability insurance increased in 1994/95; however he will be reviewing the deductible which could reduce the $117,000 premium. Dan Greene reviewed premium options available to the City. He indicated that there is a Petro Fund insurance available which picks up the 10% not covered by the Superfund for environmental issues. Mr. Greene reviewed the options of purchasing excess liability insurance and Open Meeting Law Insurance. It was the Council consensus to not purchase any of these policies at this time but to request the City Attorney to research the necessity for insurance coverage on the Open Meeting Law. e Dan Greene reviewed the options available under the Worker's Compensation insurance. He reviewed the option of retrospective rating. The Council felt this was too risky and agreed to not go with this option. Mr. Greene also reviewed the option of implementing a deductible. Discussion was held regarding the amount of deductible that the City should use. After reviewing the calculations, it was determined that it would be possible to reduce the City's worker's compensation premium by $10,000 with a $2,500 deductible. COUNCILMEMBER SCHEEL MOVED TO AUTHORIZE THE CITY TO SELECT THE $2,500 DEDUCTIBLE FOR THE WORKERS' COMPENSATION INSURANCE. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5-0. Finance Director Lori Johnson informed the Council that the Library Staff and Elk River Utilities Superintendent were invited to discuss this issue. COUNCILMEMBER DIETZ MOVED TO APPROVE THE RENEWAL OF THE CITY'S INSURANCE PACKAGE AS PRESENTED INCLUDING THE $2,500 DEDUCTIBLE IN WORKERS' COMPENSATION INSURANCE. COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 5-0. Council member Dietz left at this time. 4.4. Review 1993 Wastewater Treatment Plant Annual Evaluation and Planninq Survey It WWTP Superintendent Darrell Mack reviewed the 1993 Annual Evaluation and Planning Survey Report from the Minnesota Pollution Control Agency. During his review, Mr. Mack noted that Sections 1 and 2 are areas of concern that will be corrected by the Treatment Plant upgrade currently under construction. Mr. City Council Minutes September 26, 1994 Page 3 e Mock continued to review and discuss the report with the City Council and addressed 011 areas of concern in the report. COUNCILMEMBER HOLMGREN MOVED TO ACCEPT THE MINNESOTA POLLUTION CONTROL AGENCY REPORT ON THE 1993 ANNUAL EVALUATION AND PLANNING SURVEY OF THE CITY'S WASTEWATER TREATMENT PLANT. COUNCILMEMBER SCHEEL SECONDED THE MOTION. THE MOTION CARRIED 4-0. 5. Open Mike No one appeared for this item. 6.1. Update on City Enqineer's 9120/94 meetinq with western area developers and property owners reaardina storm drainage City Engineer, Terry Mourer updated the Council on 0 meeting held with himself and the developers of Mississippi Oaks and Heritage Landing regarding various issues raised about the Western Area storm sewer. Terry Maurer explained that these developers felt that unfair treatment was given to them by the City due to the City's change in its storm sewer financing policy. The major concern was their feeling that they were being treated unfairly in having paid 100% assessment for storm sewer in their areas while Country Crossings would benefit from the change in policy and only pay a storm sewer impact fee. e Council member Scheel expressed her concern that developers are not always aware of all that is required by the City. She requested that the City do everything possible to help the developers understand what is expected by the City. 6.2. Update on the City and MnDOT Hiahway 169 and Hiahway 10 corridor studies City Engineer Terry Maurer updated the Council on the T.H. lO/T.H. 169 corridor study being conducted jointly by MnDOT and the City of EI River. He indicated that the study will cost the City approximately $17,000 to $25,000. 6.3. Update on Main Street/Trunk Hiahway 10 intersection options City Engineer Terry Maurer provided a handout to the Council showing three preliminary designs for an improved intersection at Highway 10 and Main Street. The Council discussed the three options. Terry Maurer indicated that these are not necessarily the only options available, but just something to get the staff and Council thinking about options for improving the intersection. The Council took no action on this issue. Councilmember Holmgren suggested that the City Engineer also review the intersection of Railroad Drive and Main Street. 6.4a. School/City 9/20/94 staff meetina reaardinq traffic issues on School Street and status of Jackson A venue proiect e City Engineer Terry Maurer updated the Council on the meeting held with the School District Superintendent, himself and the Police Chief regarding traffic. He City Council Minutes September 26, 1994 Page 4 e indicated that the school district may have some funds to assist in the financing of police for overtime for traffic enforcement. 6.4b. Elk Hills Drive riaht turn lane onto Hiahway 169 City Engineer Terry Maurer updated the Council on the progress of the right turn lane from Elk Hills Drive onto Highway 169. He stated he anticipated this to be complete within two to three weeks. 6.4c. 9/22/94 Edison Street neiahborhood meetina Phil Hals, Street Superintendent indicated that the City received a letter requesting an upgrade to Edison Street. He indicated that an informational meeting was held with about 7 out of 25 residents attending. Mr. Hals stated that the improvement process was explained to the residents. Some of the issues discussed at the meeting involved commercial property paying a higher rate than residential and the commerCial service road being gravel. Terry Maurer indicated that the residents are now aware that this project will involve an assessment to the property owners and that the project will not happen until 1995. 6.4d. EDA Site e Phil Hals updated the Council on the progress of filling in the EDA Main Street site. He stated that fill material was purchased from Park Company. He indicated that the site was nearly filled and would be completed soon. Councilmember Scheel questioned whether lighting would be provided at the site. Phil Hals indicated that lighting is not planned at this time, but it can be added if necessary. 6.4e. Chamber Site Terry Maurer updated the Council on the progress of the Chamber site. Phil Hals indicated that the site will be graded and the installation of top soil will take place soon. He further indicated that his staff will be installing the underground irrigation pipes but will not hook up the irrigation system until 1995. 6.4f. Boy Scout Site Phil Hals indicated that the Boy Scout storage building has been completed with the exception the planting of grass seed. He indicated that the Scouts did an excellent job with the building construction. 6.4g. Rip Rap Proiect e Phil Hals explained that there is about 700 lineal feet remaining along the river in the downtown area and past King A venue that will require rip rap. The cost of rip rap for 700 feet is about $70,000. He informed the Council that a grant has been received for $20,000 providing the City matches this amount. $40,000 will allow about 400 feet of rip rap. Another successful matching grant can be anticipated in about 1997. Mayor Duitsman suggested that the City contribute the funds to finishing the entire project. At this time, Council member Scheel questioned City Council Minutes September 26, 1994 Page 5 e whether there are other areas of the riverbank that are in need of rip rap? Phil Hals indicated that he has walked the riverbank and feels that the City is using the rip rap in the areas in which it is needed. Mayor Duitsman suggested that the Street Superintendent look at the corner by Dares Funeral Home and determine whether this is a more critical area. The City Engineer suggested that the project can be bid out with construction alternatives. 6.4h. Discussion on the oossible ourchase of a new Hiqhwav 169 Northbound liquor store site City Administrator Pat Klaers, indicated he met with the property owner of the northeast corner of the intersection of Highway 169 and 193rd Avenue regarding the City's interest in purchasing this property for the Northbound Liquor Store site. He indicated that this is the City's preferred site for the new Liquor Store. He indicated that he discussed the fair market price of the property with the owners and asked the Council if they have any concerns regarding paying this amount for a liquor store site. Councilmember Scheel questioned why the City felt it must consider only this site. She indicated there were other options open to the City. Council member Farber stated that location is very important to the success of the liquor store. Mayor Duitsman stated that this issue is something that should be considered and discussed again in about a month. The Council requested that the Liquor Store Manager discuss this issue with the Council at a later date. e 7.1. Other Business Enqineerinq Services Councilmember Holmgren questioned whether the Council would be interested in making a decision on the issue of developers utilizing the private engineering services. Reconsideration of Resolution 89-12 was continued at the last Council meeting until 10/17/94. It was the consensus of the Council to make no decision on this issue at this time. Council Salary Increase Mayor Duitsman questioned whether the Council wanted to consider an increase in the Council's salary for 1995. He noted that the last increase was in 1991. Council members Scheel and Farber felt that a raise in Council salary was appropriate as the Council meets more now than in the past. COUNCILMEMBER FARBER MOVED TO ADOPT ORDINANCE 94-14, AN ORDINANCE AMENDING SECTION 202 OF THE CITY CODE, SALARIES OF MAYOR AND COUNCILMEMBERS TO INCREASE THE SALARY FOR MAYOR, VICE MAYOR AND COUNCILMEMBER BY $75.00 PER MONTH. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 4-0. e City Council Minutes September 26, 1994 Page 6 e Landers Street Council member Farber requested posting Landers Street for speed and also requested that the Police Department patrol the area for speeders. He indicated he has received several complaints regarding this area. 9. Adiournment There being no further business, COUNCILMEMBER HOLMGREN MOVED TO ADJOURN THE CITY COUNCIL MEETING. COUNCILMEMBER SCHEEL SECONDED THE MOTION. THE MOTION CARRIED 4-0. The meeting of the City Council adjourned at 8:25 p.m. Respectfully Submitted, ~~ (J.~~ Sa~dra A. Thackeray ~ City Clerk e e