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03-22-1993 CC MIN . . . MEETING OF THE ELK RIVER CITY COUNCIL HELD AT THE ELK RIVER CITY HALL MONDAY, MARCH 22, 1993 Members Present: Mayor Duitsman, Councilmembers Holmgren, Dietz, Scheel, and Farber Members Absent: None Staff Present: Pat Klaers, City Administrator; Sandra Thackeray, City Clerk; Lori Johnson, Finance Director; Phil Hals, Street Superintendent; Terry Maurer, City Engineer 1. Call Meeting to Order Pursuant to due call and notice thereof, the meeting of the Elk River City Council was called to order at 6:50 p.m. by Mayor Duitsman. 2. Consider 3/22/93 City Council Agenda Item 7 was moved before Item 6. COUNCILMEMBER HOLMGREN MOVED COUNCIL AGENDA AS AMENDED. THE MOTION CARRIED 5-0. TO APPROVE THE MARCH 22, 1993, CITY COUNCILMEMBER FARBER SECONDED THE MOTION. 3. Park and Recreation Commission Interviews The City Council interviewed two applicants for the Park and Recreation Commission - Sue Daleiden and Daryl Branham. COUNCILMEMBER FARBER MOVED TO APPOINT SUE DALEIDEN TO THE PARK AND RECREATION COMMISSION TO FILL THE TERM VACATED BY BYRON HOUGHTELIN. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5-0. The Council directed staff to keep Daryl Branham's application on file and to notify him when there is another opening on the Commission. 4. Library Annual Report Vicki Sullivan, Library Board Chair, and Mick Stoffers, Librarian, presented the 1992 Library Annual Report. Board member Marsha O'Brien was also present. Discussion was held regarding the expansion of the existing library and possible funding for the project. Mayor Duitsman suggested that the Library Board discuss funding options with the Finance Director to determine whether the expansion is possible with available revenues. The Council thanked the members of the Library Board and the Librarian for their presentation of the Annual Report. 5.1. Resolution Supporting Twin Cities MSA Designation . . . city Council Minutes March 22, 1993 Page 2 The City Administrator stated that the City Council recently authorized a letter to the Department of Urban Development requesting an adjustment to Sherburne County's single family mortgage insurance limits to reflect those limits of the Twin Cities metro area. He stated that prior to Sherburne County's limits being changed, Sherburne County must be designated as part of the Twin Cities MSA. He indicated that staff is requesting the Council to adopt a resolution supporting Sherburne County's designation in the Twin cities MSA. COUNCILMEMBER DIETZ MOVED TO ADOPT RESOLUTION 93-12, A RESOLUTION SUPPORTING THE DESIGNATION OF SHERBURNE COUNTY AS PART OF THE TWIN CITIES METROPOLITAN STATISTICAL AREA. COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 5-0. 5.2. Plant a Tree Day Phil Hals, Street Council to consider reimbursement of area. The Council should be limited. Superintendent, stated that he is requesting the offering a program which would allow citizens a $25 for trees that are planted close to the boulevard stated that the number of trees allowed per citizen COUNCILMEMBER DIETZ MOVED TO APPROVE OUTLINED IN THE 3/15/93 MEMO FROM THE COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE PLANT A TREE PROGRAM AS STREET/PARK SUPERINTENDENT. THE MOTION CARRIED 5-0. 5.3. Pay Estimates for City Hall COUNCILMEMBER SCHEEL MOVED TO APPROVE PAY ESTIMATE #8 IN THE AMOUNT OF $178,464.15 TO BOR-SON CONSTRUCTION. COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 5-0. 5.5. Purchase of City Water Tower Site and Selling of City Property The City Administrator stated that at the last City Council meeting he was directed to continue to negotiate with Mr. Foster regarding the purchase of land for a water tower site and for the selling of the city property to Mr. Foster (along Highway 169, north of the MnDOT garage). The City Administrator informed the Council that Mr. Foster is proposing that the City sell the property on Highway 169 to him for $15,000, and that the City purchase the one acre site for the water tower from him for $10,000. The City Administrator reviewed the terms of the agreement regarding access to the water tower site and the legal survey work whiCh is required. He stated that according to Mr. Foster's proposal, the City would be responsible for the legal and survey work of the future road but the City would not pay for the clearing of the trees. He indicated that the City would pay 75% for the grading and grubbing of the road and that Mr. Foster would pay the remaining 25% through future assessments. Councilmember Holmgren location for the water money for which the He further stated that stated that he was satisfied with the site tower, but not satisfied with the amount of City is proposing to sell its land to Mr. Foster. Mr. Foster is planning to develop the site into . . . City Council Minutes March 22, 1993 Page 3 twelve residential lots which do not meet the City's standards for a residential development. Mr. Foster explained that the City property is not a desirable piece of property, however he needs the property for street access to his future development. COUNCILMEMBER SCHEEL MOVED TO PURCHASE THE WATER TOWER SITE WITH THE STIPULATIONS AS STATED INCLUDING THE NORTH CONSTRUCTION. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. CARRIED 5-0. FOR $10,000 ACCESS FOR THE MOTION The City Administrator stated that he will prepare a purchase agreement for the transaction Council. have the City Attorney as discussed by the COUNCILMEMBER FOR $15,000. FAILED 2-3. DIETZ MOVED TO SELL THE CITY PROPERTY TO MR. RICK FOSTER COUNCILMEMBER SCHEEL SECONDED THE MOTION. THE MOTION Councilmembers Farber, Holmgren and Scheel opposed. Councilmember Holmgren stated that it is not in the best interest of the City to have a residential area with substandard lots. Mayor Duitsman stated it was in the City's best interest to sell the property as the City has owned this property for a long time and has not had a use for the property. He further indicated that homes would not be built on substandard lots as the proposed plat would need approval from both the Planning Commission and City Council. Councilmember Farber stated that $15,000 was too low a price to sell the City property. Mr. Rick Foster questioned whether the City would sell him a 20' strip of land so he could access his property. COUNCILMEMBER DIETZ MOVED TO GRANT RICK FOSTER A 20' EASEMENT FROM DODGE AVENUE ALONG THE CITY PROPERTY LOCATED BETWEEN DODGE AVENUE AND HIGHWAY 169. COUNCILMEMBER SCHEEL SECONDED THE MOTION. THE MOTION CARRIED 5-0. 5.6. Outdoor Warning Siren The City Administrator stated that the Fire Chief is requesting authorization to order an outdoor warning siren to be located on Proctor Avenue at the 19000 block. Councilmember Scheel stated that she would like to see more sirens located in the rural areas. Councilmember Holmgren stated that the core City of Elk River is covered with warning sirens, however, the Council should consider expanding the siren system to the southeast and northeast areas of the City. COUNCILMEMBER WARNING SIREN. CARRIED 5-0. HOLMGREN MOVED TO AUTHORIZE THE PURCHASE OF AN OUTDOOR COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION COUNCILMEMBER HOLMGREN MOVED TO AUTHORIZE RUSS ANDERSON, FIRE CHIEF, TO RESEARCH THE SOUTHEAST AND NORTHEAST AREAS TO DETERMINE LOCATIONS FOR . . -. City Council Minutes March 22, 1993 Page 4 THE NEXT SIRENS. COUNCILMEMBER FARBER SECONDED THE AMENDMENT. THE MOTION CARRIED 5-0. 5.4. Garbage Billing Pat Klaers stated that the City of Elk River and the Elk River Municipal utilities have been discussing the possibility of the Elk River Municipal utilities taking over the garbage billing duties from the City. The City Council discussed the information presented to them from the Finance Director regarding the cost factors involved in turning over the billing to the utilities. According to the information provided, the total annual cost was approximately $5,140 more each year if Elk River utilities does the garbage billing and this increase does not include the start up cost of $2,500 to $3,500. Lori Johnson explained that part of the increase in cost is due to the fact that Elk River utilities will bill on a monthly basis opposed to the City billing on a bimonthly basis. The City Administrator explained that if the utilities takes over the garbage billing, all duties relating to garbage billing will be transferred to Elk River Utilities. He stated that this would include the day to day contact with the garbage haulers and responding to calls from citizens. Councilmember Farber stated that customers would like to be billed on a monthly basis. COUNCILMEMBER FARBER MOVED TO AUTHORIZE ELK RIVER UTILITIES TO TAKE OVER THE GARBAGE BILLING ON A MONTHLY BASIS. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. Councilmember Dietz stated he does not want it to appear to the taxpayers that it is costing them money to transfer the garbage billing to the utilities. Discussion was held by the Council regarding this issue. It was decided that the Council would discuss this issue further with the Elk River Utilities. Councilmember Farber withdrew his motion. Councilmember Holmgren withdrew his second. It was the consensus of the Council to postpone this issue for two weeks. 5.6. Check Register COUNCILMEMBER DIETZ MOVED TO APPROVE THE CHECK REGISTER. HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5-0. COUNCILMEMBER 5.8. Other Mayor Duitsman requested the legal and engineering bills submitted to the City Council as they provide good information status of current City activities. to be on the 6. Capital Improvement Work Session This item was postponed. . . . City Council Minutes March 22, 1993 Page 5 7.1. Review 3/29 County Board/City Council Meeting Agenda Mayor Duitsman discussed a concern the County Fair Board had regarding the possibility of the City purchasing County land for a road and also the exchange of existing parking lot land for land on the west side. The Council discussed different options regarding the County parking lot and land for the road that must be purchased. The City Administrator distributed the draft agenda for the 3/29 County Board/City Council meeting. 7.3. Other Business Councilmember Scheel questioned the City's ordinance regarding topsoil. She stated she would like the City Council to adopt an ordinance which addresses the issue of topsoil being replaced. It was the consensus of the Council to refer this issue to the Planning Commission for review. 7.2. April/May Meeting Schedule COUNCILMEMBER DIETZ MOVED TO DECLARE THE WEEK OF MARCH 22, 1993 AS ELK RIVER BASKETBALL WEEK. COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 5-0. COUNCILMEMBER DIETZ MOVED TO CALL THE FOLLOWING MEETINGS: - MARCH 30 - CITY COUNCIL MEETING TO DISCUSS THE CAPITAL IMPROVEMENT PROGRAM - 6:00 P.M. - APRIL 13 - CITY COUNCIL MEETING FOR THE PURPOSE OF ANNUAL REPORTS - 6:00 P.M. - MAY 10 - CITY COUNCIL MEETING FOLLOWING THE EDA MEETING TO DISCUSS THE CITY AUDIT COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 5-0. 7.5. Staff Updates The City Administrator indicated that the City Engineer is actively working on the storm drainage plan and will present information to the Council some time during the month of May. The City Engineer updated the Council on progress regarding the plans for expansion of the Wastewater Treatment Plant. He stated he is in the process of analyzing three different types of technology for treatment and expansion. He indicated that the Council will be reviewing the expansion size and service area, and the technology for treatment. Following Council review, the Council should plan to discuss the issue of sharing the WWTS with the City of Otsego. . . . City Council Minutes March 22, 1993 Page 6 The City Administrator distributed the ad that was placed in the paper for the Planning position. The City Administrator also distributed a draft job description for the City Planner. 8. Adjournment There being THE MEETING. CARRIED 5-0. no further business, COUNCILMEMBER FARBER MOVED TO ADJOURN COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION The meeting of the Elk River City Council adjourned at approximately 10:30 p.m. ~~~Ubmitted' . Sandra Thackeray City Clerk