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04-26-1993 CC MIN . . . MEETING OF THE ELK RIVER CITY COUNCIL HELD AT THE ELK RIVER CITY HALL MONDAY, APRIL 26, 1993 Members Present: Mayor Duitsman, Councilmembers Dietz, Scheel, Farber, and Holmgren Members Absent: None Staff Present: Pat Klaers, City Administrator; Sandra Thackeray, City Clerk; Peter Beck, City Attorney 1. Call Meeting to Order Pursuant to due call and notice thereof, the meeting of the Elk River City Council was called to order at 6:25 p.m. by Mayor Duitsman. 2. Consider 4/26/93 City Council Agenda COUNCILMEMBER SCHEEL MOVED TO APPROVE THE 4/26/93 CITY COUNCIL AGENDA. COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 5-0. 3.1. Consider 3/29/93 City Council/Sherburne County Board Joint Meeting Minutes COUNCILMEMBER HOLMGREN MOVED TO APPROVE THE 3/29/93 JOINT CITY COUNCIL/SHERBURNE COUNTY BOARD MINUTES. COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 5-0. 3.2. Consider 4/19/93 City Council Minutes The following additions were made to the minutes: 1. Under Members Present, "Counci1member Scheel" should replace the name Schuldt. 2. Under Item 5.2. Crop Days, the vote should read "4-0". 3. On Page 8, Bob Kirkeide should be changed to read "Bob Turcotte". 4. On Page 9, Councilmember Holmgren requested that the following paragraph be added; "Councilmember Holmgren suggested not to hook up Riverview Drive at the present time due to the fact that the second phase was not going to be put in and the decision would be left up to a future Council when they face the issue of sewer and water in Riverview Heights." 5. On Page 9, Item #1 in the motion should state "at the present time" at the end of the sentence. . . . Elk River City Council Minutes April 26, 1993 Page 2 COUNCILMEMBER DIETZ MOVED TO APPROVE THE 4/19/93 CITY COUNCIL MINUTES AS AMENDED. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5-0. 4. Open Mike No one appeared for this item. 5. Presentation by County Assessor Ty Bischoff Ty Bischoff, County Assessor, reviewed the role and responsibilities of the Board of Review. He stated that if property values have either increased or decreased, or classifications have changed, the residents will receive a notice regarding the Board of Review meeting. He indicated that the responsibility of the Board of Review is to review the property valuation for taxes payable in 1994. 6. Senior Citizen Annual Report Presentation by Suzanne Kostanshek Suzanne Kostanshek presented the 1992 Senior Citizen Annual Report. She reviewed the Senior Citizen Coordinator duties and activities which she coordinates. Suzanne explained that many of the activities and duties of the Senior Citizen Program are handled by volunteers. She thanked all the volunteers that have donated many hours to the programs. Mayor Duitsman thanked Suzanne for the valuable services she provides for the Senior Citizens. Carol Mills, Guardian Angels Foundation, was also present and thanked Suzanne for the services she provides. 7.1. Consider and Approve Loan Agreement Tescom Corporation The City Administrator explained that a loan agreement has been drafted by Larkin, Hoffman, Daly and Lindgren for the DTED funds granted to Tescom in the amount of $250,000 to be used to assist Tescom Corporation with its expansion project. Peter Beck reviewed the terms and conditions of the loan agreement. COUNCILMEMBER FARBER CITIES DEVELOPMENT TESCOM CORPORATION. MOTION CARRIED 5-0. MOVED TO APPROVE THE AGREEMENT FOR LOAN OF SMALL PROGRAM FUNDS BETWEEN THE CITY OF ELK RIVER AND COUNCILMEMBER SCHEEL SECONDED THE MOTION. THE 7.2. Ordinance Amendment/Public Hearing/Request by John Weicht to Allow Review and Changes to the City's Architectural Standards John Weicht was not present at this time to review the issue with the Council. COUNCILMEMBER SCHEEL MOVED TO CONTINUE THIS ISSUE UNTIL THE ROOFING MATERIAL WAS BROUGHT TO THE CITY COUNCIL BY JOHN WEICHT. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5-0. . . . Elk River City Council Minutes April 26, 1993 Page 3 7.3. Consider Resolution Ordering a Public Hearing in the Matter of the Fresno Street Improvement of 1993 COUNCILMEMBER HOLMGREN MOVED TO ADOPT RESOLUTION 93-19, A RESOLUTION RECEIVING THE FEASIBILITY REPORT AND ORDERING A PUBLIC HEARING ON THE MATTER OF THE FRESNO STREET IMPROVEMENT AND STORM DRAINAGE IMPROVEMENT OF 1993. COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 5-0. 7.4. Discussion on City Planner Applications and Interview Procedure The City Administrator indicated that the names of the applicants are private until they have been selected for an interview and therefore requested the City Council to call a closed meeting for this discussion. COUNCILMEMBER CITY PLANNER DUE TO THE COUNCILMEMBER SCHEEL MOVED TO ADD ITEM 10.2.5, THE DISCUSSION OF THE APPLICANTS TO THE EXECUTIVE SESSION OF THE CITY COUNCIL, PRIVATE INFORMATION CONTAINED IN THE APPLICATIONS. HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5-0. 7.5. Fitness Room Policy The City Administrator reviewed the Fitness Room Policy which has been drafted for the use of the Fitness Room at the Elk River City Hall/Police Department. Councilmember Dietz questioned whether the Fire Department had their own fitness equipment. The City Administrator indicated that the Fire Department does have their own equipment, but the City is attempting to promote the idea that the Fire Department employees are also City employees and, therefore, is requesting that the Fire Department be allowed to use the City Fitness Room. Councilmember Farber questioned whether the Fire Department equipment was available to City staff. The City Administrator explained that the equipment is not available to City staff, however, the Fire Department equipment was purchased through their own funds. Councilmember Dietz stated that he had no problems with the overall policy for the Fitness Room, but would like to talk to the Fire Chief before allowing the Fire Department to use the Fitness Room. Councilmember Farber stated his concern regarding the restriction of times for guests to use the Fitness Room. He indicated he did not think it would be a problem to allow guests to use the room at any time. The City Administrator indicated that staff tried to take into consideration the needs of the guests and, therefore, suggested two daily time slots for guests. Councilmember Scheel stated she felt the room should not be restricted to anyone as the equipment was purchased with public funds. COUNCILMEMBER FARBER MOVED TO ADOPT THE FITNESS ROOM POLICY WITH THE FOLLOWING CHANGES: 1. THAT THE FIRE DEPARTMENT NOT BE ALLOWED TO USE THE ROOM UNTIL THE FIRE CHIEF MEETS WITH THE COUNCIL TO DISCUSS THE ISSUE. . . . Elk River City Council Minutes April 26, 1993 Page 4 2. THAT THE TIME PERIOD FOR GUESTS BE ELIMINATED AT THIS TIME. IF THERE ARE CONCERNS IN THE FUTURE, THIS ITEM WILL BE BROUGHT BACK TO THE COUNCIL FOR RECONSIDERATION. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 3-0-2. Councilmembers Scheel and Deitz abstained. 8. Discussion on Water System Needs and Recommendation of Utilities Commission Regarding Water Impact Fees The City Administrator stated that the issue of financing the water system improvements has been previously discussed by both the Elk River Utilities and the City Council. He indicated that Elk River Utilities are suggesting a Water Impact Fee (WIF) for the financing. Peter Beck, City Attorney, stated that he had a concern regarding the use of the WIF. It is very explicit in State Statutes as to what a Water Availability Charge (WAC) can be used for. He indicated that state statute allows a WAC to be collected for water availability charges and water connection charges. He indicated that the proposed WIF seems to be close to an availability charge or a connection charge and indicated that if this is the intent, it should called one of those charges and not a WIF charge. Peter Beck suggested collecting a Water Availability Charge and a Water Connection Charge (WCC) in place of the proposed WIF. Discussion was held regarding the method in the collection of these charges. It was suggested that the WAC be collected at the time of platting and for properties not going through the platting process, the fee be collected at the time of connection. Mayor Duitsman indicated that he would be requesting the Utilities to consider a review of needed increases in the WAC charge. Mayor Duitsman also stated he was not in favor of the City repaying the Utilities $120,000. He indicated that this money has been designated for other areas and would be opposed to giving this money back to the Utilities. The City Council discussed the dollar amount needed for water system improvements and it was discussed that $1,000 per connection may be necessary. It was the consensus of the Council that the current $700 fee would continue to be collected with an additional $300 fee being collected at the time of platting. For properties not being platted, the new $300 fee would be collected at the time of connection. 7.2. Ordinance Amendment 900.30(5)(c) John Weicht appeared before the Council and showed the Council a sample of galvalume, a galvanized roofing material. After viewing the material, the Council determined that they would adopt the ordinance amendment allowing this type of material to be used. COUNCILMEMBER HOLMGREN MOVED TO ADOPT ORDINANCE 93-5, AN ORDINANCE AMENDING SECTION 900.30, REGULATIONS ON SCREENING, LANDSCAPING, LIGHTING, STORAGE, AND OUTDOOR DISPLAYS, SUBDIVISION 5(c)(ii), ROOFING STANDARDS. COUNCILMEMBER SCHEEL SECONDED THE MOTION. THE MOTION CARRIED 5-0. . . . Elk River City Council Minutes April 26, 1993 Page 5 9. Executive Session COUNCILMEMBER SCHEEL MOVED TO COUNCIL. COUNCILMEMBER HOLMGREN CARRIED 5-0. CALL AN EXECUTIVE SESSION OF THE CITY SECONDED THE MOTION. THE MOTION The meeting of the Elk River City Council recessed at 8:20 p.m. 11. Reconvene Regular City Council Meeting The regular City Council meeting reconvened at 9:10 p.m. Peter Beck, discussed the of advising open meeting. City Attorney, indicated that the City Council previously Planning applicants in Executive Session for the purpose the Council as to why this issue would be discussed in an 7.4. Discussion of City Planner Applicants The City Administrator indicated that the City received 44 applications for the City Planner position. He indicated that the Planning applicants have been reviewed according to a point ranking system. He suggested interviewing a small number of applicants and invited the Council and a Planning Commission member to attend these interviews. He suggested that staff interview the top four applicants and bring back the two top applicants for the City Council to interview. Mayor Duitsman stated he felt City staff used different criteria in ranking the applicants than what was expressed by the City Council. The City Administrator indicated that he ranked them according to the job description as approved by the majority of the Council. It was the consensus of the City Council to interview the four applicants suggested by the City Administrator and to allow a Councilmember and Planning Commission Representative on the interview board as nonparticipating members. The Council further requested Pat Klaers to bring back the top two candidates for the City Council to interview. 12.1Library Board Meeting Update Councilmember Dietz indicated that Lori Johnson attended the last Library Board meeting and reviewed funding options with the Board for expansion of the Library. She indicated that there were several different bond opportunities to fund the Library expansion and that she will be visiting the Library Board to discuss this issue further. Councilmember Deitz further indicated that it looks like the expansion will be a possibility in the near future and that the Council can expect a visit from the Library Board with a request for the expansion. 12.2 CIP Work Session It was the consensus of the Council to postpone the ClP Work Session until May 10. . . . Elk River City Council Minutes April 26, 1993 Page 6 COUNCILMEMBER HOLMGREN MOVED TO RESCIND THE MOTION TO DISCUSS THE AUDIT ON MAY 10, AND FURTHER MOVED TO CALL A SPECIAL MEETING OF THE CITY COUNCIL ON MAY 10, AT 6:00 P.M. FOR THE PURPOSE OF HOLDING INTERVIEWS FOR TWO CITY PLANNER APPLICANTS AND, FURTHER, TO CALL A SPECIAL CITY COUNCIL MEETING ON MAY 10, AT APPROXIMATELY 8:00 P.M., FOLLOWING THE EDA MEETING, TO HOLD A CIP WORK SESSION. COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 5-0. COUNCILMEMBER FARBER MOVED TO COUNCIL AT 6:00 P.M. ON MAY 3, STORE ANNUAL REPORT AND COUNCILMEMBER HOLMGREN SECONDED CALL FOR FOR THE A SPECIAL MEETING OF THE PURPOSE OF PRESENTING STREET SUPERINTENDENT MOTION. THE MOTION CARRIED THE CITY THE LIQUOR UPDATES. 5-0. The City Administrator informed the Council that Congressman Oberstar would be holding an open house at the City Hall. Councilmember Dietz stated he received many good comments regarding the Plant A Tree Program. 14. Adjournment There being THE MEETING. CARRIED 5-0. no further business, COUNCILMEMBER SCHEEL MOVED TO ADJOURN COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION The meeting of the City Council adjourned at 9:55 p.m. Respectfully submitted, ~~~ Sandra Thackeray City Clerk