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06-01-1992 CC MIN . . . MEETING OF THE ELK RIVER CITY COUNCIL HELD AT THE ELK RIVER PUBLIC LIBRARY MONDAY, JUNE 1, 1992 MEMBERS PRESENT: Mayor Tralle, Councilmembers Dietz, Kropuenske, Schuldt, and Holmgren MEMBERS ABSENT: None STAFF PRESENT: Patrick Klaers, City Administrator; Lori Johnson, Finance Director; Sandy Thackeray, City Clerk; Russ Anderson, Fire Chief; and Fritz Dolejs, Northbound Liquor Store Manager ALSO PRESENT: Jerry Kritzeck, County Assessor 1. Call Meeting to Order Pursuant to due call and notice thereof, the meeting of Elk River City Council was called to order at 7:00 p.m. by Mayor Tralle. 2. Consider 6/1/92 City Council Agenda Item 5.2. was moved to Item 5.14 on the agenda. Item 7.1., City Clean Up Day, was added to the agenda. COUNCILMEMBER SCHULDT MOVED TO APPROVE THE AGENDA AS AMENDED. COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 5-0. 3. Consider 5/18/92 City Council Minutes COUNCILMEMBER KROPUENSKE MOVED TO APPROVE THE 5/18/92 MINUTES. COUNCILMEMBER DIETZ SECONDED THE MOTION. THE 4-0-1. Mayor Tralle abstained due to his absence. CITY COUNCIL MOTION CARRIED 4. Open Mike No one appear for this item. 5.1. Board of Review The City Council reviewed the following two cases which were tabled at the Wednesday, April 29, 1992, Board of Review meeting. 1. Gordon Cornelius 75-432-0236 & 75-432-0234. Jerry Kritzeck, County Assessor, explained that the Board of Review tabled a decision on the proposed assessed value to Gordon Cornelius' lots of $9,000 per lot. Jerry Kritzeck explained that Mr. Cornelius felt the assessed value was too high because a neighboring property owner did some excavation which caused a steep knoll on Mr. Cornelius' lot. Jerry Kritzeck stated that he visited the lot and verified that this was true and therefore stated that he was Elk River City Council Minutes June 1, 1992 Page 2 . recommending that the assessed valuation be reduced to $6,500 per lot. COUNCILMEMBER KROPUENSKE MOVED TO ADJUST THE ASSESSED VALUATION OF PROPERTIES 75-432-0236 & 75-432-0234 TO $6,500 PER LOT. COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 4-0-1. Councilmember Holmgren abstained. 2. Gary Santwire 75-435-0410 & 75-435-0420. Jerry Kritzeck explained that at the Board of Review meeting Gary Santwire requested a reduction in the value of two lots on Auburn Place due to the length of the sewer and water run to the property. Jerry Kritzeck stated he discussed the situation with the City's Engineer and was informed that the cost to run the sewer and water lines to the lots would be approximately $3,000 per lot. . Discussion was held regarding the other parcels of property which Gary Santwire represented at the Board of Review meeting. Jerry Kritzeck explained that the owners of these commercial properties were requesting a reduction in the assessed value by 20%. The parcels of property included 75-435-0620, 75-445-0110, 75-435-0640, 75-445-0120 and 75-435-0630. Jerry Kritzeck suggested that the property owners submit income expense data so that the assessors can further evaluate the assessed value of the properties. The City Administrator indicated he would contact Gary Santwire regarding this matter. COUNCILMEMBER KROPUENSKE MOVED TO LOWER THE ASSESSED VALUE OF PROPERTY ID 75-435-0420 AND 75-435-0410 BY $3,000 PER LOT. COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 4-0-1. Councilmember Holmgren abstained due to his employment at the Assessor's Office. 5.3. Approve Plans and Specifications and Order Advertisement for Bids for Hillside Estates COUNCILMEMBER KROPUENSKE MOVED TO ADOPT RESOLUTION 92-45, A RESOLUTION APPROVING THE PLANS AND SPECIFICATIONS AND ORDERING THE ADVERTISEMENT FOR BIDS IN THE MATTER OF THE HILLSIDE ESTATES PHASE I IMPROVEMENT OF 1992. COUNCILMEMBER SCHULDT SECONDED THE MOTION. THE MOTION CARRIED 5-0. Lori Johnson stated that the City will be issuing temporary improvement bonds for the project in July and award the sale in August for this project. 5.4. 1992 Sealcoating Improvements . Pat Klaers indicated that the City staff has decided which streets to schedule for sealcoating in 1992. He stated that although sealcoating is normally not assessed to abutting property owners according to the City Assessment Manual, the City is recdmmending that 165th Street be assessed to the RDF Plant. He stated that staff feels that the amount of truck traffic which utilizes 165th Street in route to the RDF Plant causes the need for sealcoating more often than normal. . . . Elk River City Council Minutes June 1, 1992 Page 3 COUNCILMEMBER HOLMGREN MOVED TO ADOPT RESOLUTION 92-46, A RESOLUTION ORDERING A PRELIMINARY FEASIBILITY REPORT IN THE MATTER OF THE PROPOSED 1992 SEALCOATING IMPROVEMENTS. COUNCILMEMBER KROPUENSKE SECONDED THE MOTION. THE MOTION CARRIED 5-0. 5.5. Consider Resolutions Authorizing Issuance and Awarding the Sale of General Obligation Bonds Rusty Fifield of Springsted stated that General Obligation Bonds in the amount of $2,350,000 were sold for the Western Area and the Westwood improvement area projects. He further stated that General Obligation State Aid Road Bonds for MSA eligible portions of the Western Area, Main Street Bridge Replacement, Highway 169 and Main Street Improvement, and Highway 169/Jackson Avenue Signalization projects were sold in the amount of $1,095,000. COUNCILMEMBER SCHULDT MOVED TO ADOPT RESOLUTION AUTHORIZING ISSUANCE, AWARDING SALE, PRESCRIBING AND PROVIDING FOR THE PAYMENT OF $2,350,000 IMPROVEMENT BONDS SERIES 1992 A. COUNCILMEMBER MOTION. THE MOTION CARRIED 5-0. 92-47, A RESOLUTION THE FORM AND DETAILS, GENERAL OBLIGATION HOLMGREN SECONDED THE COUNCILMEMBER KROPUENSKE MOVED TO ADOPT RESOLUTION 92-48, A RESOLUTION AUTHORIZING ISSUANCE, AWARDING SALE, PRESCRIBING THE FORM AND DETAILS AND PROVIDING FOR THE PAYMENT OF $1,095,000 GENERAL OBLIGATION STATE AID ROAD BOND SERIES 1992 B. COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 5-0. 5.6. Consider Carpet Quotes for Northbound Liquor Fritz Dolejs, Northbound Liquor Store Manager, presented the Council with three quotes for carpeting the Northbound Liquor Store. The two low quotes from Adams Interiors and Holomek Furniture were less than $300 apart. It was the City Council consensus that the City Council authorize the bid to the lowest local bidder of the carpeting. COUNCILMEMBER HOLMGREN MOVED ACCEPT THE QUOTE FOR NORTHBOUND LIQUOR FROM ADAMS INTERIORS AT $6,604.80. DIETZ SECONDED THE MOTION. THE MOTION CARRIED 5-0. RECARPETING COUNCILMEMBER 5.7. Consider Appointments to Fire Department Russ Anderson, Fire Chief, indicated that the Fire Department is recommending that the City Council approve five new members to the Fire Department. He stated that the hiring of the five firefighters would bring the Fire Department to a full staff of 35 members. He further stated that 36 applicants were interviewed for the positions. COUNCILMEMBER KROPUENSKE MOVED TO AUTHORIZE THE APPOINTMENT OF STEVE OLSON, STEVE GREENE, RON POCHMAN, CINDY ROELLE, AND TOM DILLON, TO THE ELK RIVER FIRE DEPARTMENT. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5-0. 5.8. Consider City Council Representative on Wage Incentive Committee . . . Elk River City Council Minutes June 1, 1992 Page 4 The City Administrator indicated that during Police Union negotiations the City had stated that it would be willing to look at types of wage incentives for employees. He stated that he is proposing to form a committee made up of two police department employees, two City staff members and a City Councilmember to review this issue. COUNCILMEMBER HOLMGREN MOVED TO INCENTIVE COMMITTEE. COUNCILMEMBER THE MOTION CARRIED 5-0. APPOINT JOHN DIETZ KROPUENSKE SECONDED TO THE THE WAGE MOTION. 5.9. Temporary Beer License Chamber of Commerce COUNCILMEMBER KROPUENSKE MOVED TO APPROVE A TEMPORARY ON-SALE BEER LICENSE FOR THE CHAMBER OF COMMERCE FOR JULY 4TH AT LAKE ORONO. COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 5-0. 5.10. Consider Temporary 3.2 Beer License for st. Andrew's Festival COUNCILMEMBER KROPUENSKE MOVED TO APPROVE A TEMPORARY ON-SALE BEER LICENSE FOR ST. ANDREW'S CHURCH FOR THE AUGUST 8TH AND AUGUST 9TH CHURCH FESTIVAL. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5-0. 5.11. Gambling Exemption License The City Clerk informed the Council that st. Andrew's Church has applied for a gambling exemption license allowing the church to hold bingo, raffles and pull tabs at the Church Festival. The Council took no action to deny this request. 5.12. Park and Recreation Commission Recommendation The City Administrator indicated that the Park and Recreation Commission is recommending that the City spend $3,500 in cash to help purchase playground equipment and also to donate park department manpower and the use of City equipment to assemble and install playground equipment at the Community Education Office site. The Council discussed the fact that this was not City property and whether or not is was proper for the City to fund that amount of money for equipment on school property. The Council also discussed whether or not the playground equipment would be used by the residents of Elk River. The City Administrator indicated that the residents would be able to use the playground equipment. He stated the equipment would be located near the new youth recreation fields and felt that other children of parents watching the ballplayers would be using the equipment and also the children from surrounding apartments. COUNCILMEMBER HOLMGREN MOVED TO AUTHORIZE PAYMENT IN THE AMOUNT OF $3,500 AND PARK DEPARTMENT MANPOWER AND THE USE OF CITY EQUIPMENT TO HELP ASSEMBLE AND INSTALL PLAYGROUND EQUIPMENT ON COMMUNITY EDUCATION PROPERTY. COUNCILMEMBER KROPUENSKE SECONDED THE MOTION. . . . Elk River City Council Minutes June 1, 1992 Page 5 Councilmember Dietz indicated his concern regarding the City paying most of the funds plus donating time and equipment. Councilmember Schuldt indicated that if the equipment was going to be used by the public he would be in favor of the motion. THE MOTION CARRIED 5-0. 5.13. Police Reserves Recognition The City Administrator indicated that the Police Reserves Chief, George Zabee, is recommending approval of a Police Reserves Recognition Program. The City Administrator stated that the program would be similar to the program for regular City employees. COUNCILMEMBER KROPUENSKE MOVED TO APPROVE A POLICE RESERVES RECOGNITION PROGRAM AND RECOMMENDED THAT THE POLICE DEPARTMENT WORK IN CONJUNCTION WITH THE CITY ADMINISTRATOR TO SET UP A REASONABLE VALUE FOR THE RECOGNITION ITEMS. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5-0. 5.14. Chuba Company The City Administrator indicated that Dennis Chuba is ready to begin demolition and site grading work at 307 Main Sereet. He further stated that a development contract which states the terms and conditions by which the developer will be reimbursed for the demolition and site grading cost must be signed by both the City and the developer. The City Administrator informed the Council that the City did not receive the Development Agreement until today, and therefore, Dennis Chuba has not had a chance to thoroughly review the agreement. After further discussion, it was the consensus of the Council to allow Dennis Chuba to begin demolition work on the site and that the City Council would consider the Development Agreement on Monday, June 8, 1992. Councilmember Kropuenske indicated that he would abstain from any vote regarding this item due to the fact that he is the loan officer involved in the project. 6. Check Register COUNCI LMEMBER SCHULDT MOVED TO APPROVE THE CHECK REGISTER. COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 5-0. 7.1. Clean Up Day Councilmember Schuldt informed the City Council that he was present during the clean up day and was very impressed with the number of appliances, tires and scrap metal the City received. He thanked Gary Schmitz for coordinating the project and all of the City employees who were present to work during the day. . . . Elk River City Council Minutes June 1, 1992 Page 6 Councilmember Holmgren indicated that the City has requested administration costs for the clean up day and salaries at a one and one-half rate. He suggested that it was possible that the reason the City did not receive a large amount of grant money was because they pay the City employees to work at the clean up day. The City Administrator informed Councilmember Holmgren that City administration costs and employee wages were allowable under the formula presented by the County. Additionally, injuries to volunteers was a factor in the decision to use City employees. The City Council recessed at 8:10 p.m. and reconvened at 8:20 p.m. 8. City Administrator Update 8.1. Assessment Deferrals The City Administrator indicated that the City has received a request to extend the time limitation on senior citizen assessment deferrals. The current City Ordinance has a ten year time limitation on the deferrals and staff is recommending that the City stay with the ten year time frame but allow an extension of the assessment deferral if conditions have not changed. It was the consensus of the City Council to authorize City staff to draft an ordinance amendment to this affect. 8.2. Street/Park Summer Employees The City Administrator stated that the Street Superintendent is requesting Council permission to hire Amy Borst and Christopher Leeseburg. He stated that Phil Hals is requesting to increase Amy's last year's salary by $.35 per hour and to increase Chris' last year's salary by $.50 per hour. Councilmember Schuldt stated that he felt the increase for both salaries was a higher percentage than the full time City employees received and stated he would not be in favor of that high of an increase. COUNCILMEMBER KROPUENSKE MOVED TO AUTHORIZE THE HIRING $6.60 PER HOUR AND CHRISTOPHER LEESEBURG AT $6.00 PER TRALLE SECONDED THE MOTION. THE MOTION FAILED 2-3. Holmgren, Schuldt and Dietz opposed. OF AMY BORST AT HOUR. MAYOR Councilmembers COUNCILMEMBER CHRISTOPHER COUNCILMEMBER Councilmember SCHULDT MOVED TO HIRE AMY LEESEBURG AT $5.70 HOLMGREN SECONDED THE Kropuenske opposed. $6.50 PER HOUR AND STARTING IMMEDIATELY. MOTION CARRIED 4-1. BORST AT PER HOUR MOTION. THE 8.3. Waco Street Bridge The City Administrator indicated that the Waco Street Bridge project is in the City's Capital Improvement Program. He indicated that the project may be financially unfeasible at this time. He indicated that this item should be discussed again by the Council at a later date. . . . Elk River City Council Minutes June 1, 1992 Page 7 8.4. Westwood Area Improvement The City Administrator updated the City Council on the Westwood Area Improvements. 8.5. Western Area Improvement The City Administrator updated the Improvement Project. He further stated possibility of draining Orono Lake in on the project. He stated that this is at this time. Council on the Western Area that staff has discussed the order to better accommodate work only in the discussion stages 8.6. Special City Council Meeting COUNCILMEMBER SCHULDT MOVED TO CALL A SPECIAL CITY COUNCIL MEETING ON MONDAY, JUNE 8, 1992, 6:30 P.M., AT THE ELK RIVER CITY HALL FOR THE PURPOSE OF AWARDING THE CITY HALL CONSTRUCTION BID. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5-0. 8.7. Special City Council Meeting/Planning Commission Meeting COUNCILMEMBER DIETZ MOVED TO CALL A SPECIAL JOINT CITY COUNCIL/PLANNING COMMISSION MEETING FOLLOWING THE EDA MEETING ON MONDAY, JUNE 8, 1992 AT THE ELK RIVER CITY HALL. COUNCILMEMBER SCHULDT SECONDED THE MOTION. THE MOTION CARRIED 5-0. 8.8. Blandin Foundation The City Administrator updated the City Council on the Blandin Foundation Grant. 8.9. Joint Sherburne County Board/City Council Meeting COUNCILMEMBER KROPUENSKE MOVED TO CALL A SPECIAL MEETING OF THE ELK RIVER CITY COUNCIL TO BE HELD JOINTLY WITH THE SHERBURNE COUNTY BOARD ON JUNE 25, 1992, AT A LOCATION TO BE DETERMINED BY THE COUNTY. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5-0. 8.10. City Hall Groundbreaking Ceremony It was the consensus of the Council to hold the City Hall groundbreaking ceremony on June 15, 1992, at 6:00 p.m. 8.11. Refuse Appeal Board The City Administrator informed the Council held with the new Refuse Appeal Board. qualifications for an appeal have been refined currently have appeals will be reviewed. that a meeting has He indicated that and that six people been the who 8.12. Nord Property Purchase . . . Elk River City Council Minutes June 1, 1992 Page 8 The City Administrator informed the Council that the City has closed on the Nord property and has signed the Renter's Agreement with the renter of the property. He requested that the Council consider a rebate to the renter up to $200 due to necessary clean up of the property including paint, repairing doors, screens, windows, yard work and carpet cleaning. It was the consensus of the City Council to rebate the renter up to $200 for these repairs. 8.13. Youth Baseball Association Councilmember Holmgren informed the Council Association is in the process of trying to raise fields. that the Youth Baseball $70,000 for baseball 9. Adjournment There being no further business, COUNCILMEMBER SCHULDT MOVED TO ADJOURN THE MEETING. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5-0. The meeting of the Elk River City Council adjourned at 8:55 p.m. Respectfully submitted, ~r~O City Clerk '()jL)