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02-17-1992 CC MIN . MEETING OF THE ELK RIVER CITY COUNCIL HELD AT ELK RIVER CITY HALL MONDAY, FEBRUARY 17, 1992 MEMBERS PRESENT: Mayor Tralle, Councilmembers Schuldt, Holmgren, Dietz, and Kropuenske MEMBERS ABSENT: None STAFF PRESENT: Patrick Klaers, City Administrator; Lori Johnson, Finance Director; and Phil Hals, Street/Park Superintendent OTHERS PRESENT: Zack Johnson and David Maroney, EOS Architecture; and Terry Maurer, City Engineer 1. Call Meeting to Order Pursuant to due call and notice thereof, the meeting was called to order at 6:00 p.m. by Mayor Tralle. 2. Consider 2/17/92 City Council Agenda . There was a Council consensus to approve the agenda as presented. 3. Consider 2/3/92 City Council Minutes COUNCILMEMBER KROPUENSKE MINUTES. COUNCILMEMBER CARRIED 5-0. MOVED HOLMGREN TO APPROVE THE 2/13/92 CITY COUNCIL SECONDED THE MOTION. THE MOTION 4. City Hall Discussion on Structural form of the Building and Basic Exterior Materials Councilmember Schuldt indicated that he had toured cedar shake sites and gave a brief summary of his findings. Zack Johnson, Eos Architecture, indicated that in order to keep the project on schedule, Council approval is needed on three items: 1) layout of the floor plan, 2) the basic exterior material systems, and 3) the exterior structural shape. Zack indicated that bid documents are planned to be ready in early May. He further indicated that the cost estimates are right on budget for $2.3 million as revised, following the addition of the 880 square feet to the administration area. . David Maroney, Eos Architecture, discussed exterior materials. He indicated that glass block would no longer be recommended and granite would be used in its place in the areas around the Council chambers and a glass wall would be used by the fitness area. He indicated that detailing had been added to the front and sides of the building in a preliminary fashion and refinements in the detailing will be made later. Elk River City Council Minutes February 17, 1992 Page 2 . Councilmember Holmgren indicated that he had received a request for a message board at the City Hall site. The Council agreed that it was not the proper place for this type of sign; however, provisions have been made for one at a later date when the parkway is completed. David Maroney indicated that cedar shakes are proposed for the sloped roof and a membrane system for the flat roof. Exterior Insulating Finishing System was one of the proposed materials for the exterior, specifically, the Council chambers and fitness area. Concrete masonry is proposed to start at the mechanical room and continue around the office portions of the building. The garage doors are proposed to be of a commercial quality, overhead sectional prefinished metal door. There was discussion regarding the roof slope over the Council chambers. The Architects indicated they felt this slope best fits into the surroundings as it is more space efficient and cost effective. David Maroney continued his presentation of the exterior materials. He indicated that granite is proposed for the curved areas around the Council chambers and for the main entry way to replace the previously proposed glass block. He indicated that the Council could save $44,000 by using burnished block in place of granite. Two additional cost savings include exclusion of the dumb waiter, resulting in a $14,000 savings and lower grade ceiling tile resulting in a $7,000 savings. . Councilmember Dietz questioned whether the building could be moved a greater distance from the proposed 140 feet from Lake. The Architects indicated that bad soils would become a problem if the building was moved much further to the southwest. Councilmember Schuldt discussed the Design Committee's tour and review of the exterior materials. COUNCILMEMBER KROPUENSKE MOVED TO APPROVE THE EXTERIOR STRUCTURAL DESIGN AS PROVIDED BY THE ARCHITECT ON FEBRUARY 17, 1992. COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 5-0. Councilmember Schuldt indicated that he wished alternatives made available to the Design Holmgren concurred with Councilmember Schuldt there would have been more options to review. there would have been Committee. Councilmember stating that he wishes COUNCILMEMBER KROPUENSKE MOVED TO APPROVE THE EXTERIOR MATERIAL SYSTEMS INCLUDING MASONRY BLOCK, EXTERIOR INSULATING FINISHING SYSTEM, GRANITE, CEDAR SHAKES, AND GLASS WALL SYSTEM, INCLUDING BURNISHED BLOCK AS A REPLACEMENT FOR GRANITE IF THIS COST SAVINGS IS NECESSARY. COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 5-0. . COUNCILMEMBER KROPUENSKE MOVED TO APPROVE THE FLOOR PLAN BASED ON STAFF RECOMMENDATION WITH ONLY MINOR INTERIOR CHANGES ALLOWED. COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 5-0. The City Council took a five minute recess. Elk River city Council Minutes February 17, 1992 Page 3 . Patrick K1aers, City Administrator, reviewed some material that he had distributed to Don Heinzman as background material for an upcoming City Council meeting. The City Administrator provided the same packet of material to each Councilmember. The packet included a summary of Council minutes on site selection, a summary of newspaper articles, copies of the letters between the City of Elk River and Mr. Gospodor and Mr. Gospodor's Attorney, a copy of the Purchase Agreement, Map B-2.1 from the 1991 Parks Master Plan addressing Orono Park, a very preliminary Park Plan for the Gospodor site, a cost summary for the Gospodor land purchase, and a copy of the financing sources for the lease payment including a copy of the debt service payments. There was discussion regarding the February 24 meeting. Mayor Tralle indicated that he would like to start by having Zack Johnson make a presentation to give a historical overview of the site selection process the City has gone through up to the final recommendation. After that, the City Administrator should discuss the Gospodor site negotiations, the building finances, the similarity between the City process, County, and School process, and address the plat and conditional use permit. Zack will then provide information regarding building location and park and recreation plans for the site. The Building and Zoning Department and Planning Commission representative will then be asked to make a presentation and recommendation. . 5.1. Call Board of Equalization Meeting COUNCILMEMBER SCHULDT MOVED TO CALL A BOARD OF EQUALIZATION MEETING FOR APRIL 29, 1992, AT 6:00 P.M. AT THE COUNTY ADMINISTRATION BUILDING. COUNCILMEMBER KROPUENSKE SECONDED THE MOTION. THE MOTION CARRIED 4-0. Councilmember Holmgren abstained due to a conflict of interest because of his employment at the County Assessor's office. 5.2. MSA Resolution Terry Maurer, Maier Stewert and Associates, presented a resolution regarding the MSA street assessment rate. He indicated that it is proposed to increase to $20 per foot for residential zoned property and $27 per foot for multiple family, commercial, and industrial zoned property. It was noted that this rate is consistent with the rate proposed for Westwood, and further that these rate would apply only to MSA streets and, therefore, would not apply to Westwood. COUNCILMEMBER HOLMGREN MOVED TO APPROVE RESOLUTION 92-7, A RESOLUTION ESTABLISHING THE ASSESSMENT RATE FOR MUNICIPAL STATE AID STREET IMPROVEMENT PROJECTS. COUNCILMEMBER SCHULDT SECONDED THE MOTION. THE MOTION CARRIED 5-0. 5. Other Business/Staff Updates . The Council was informed that the Minnesota Extension Service is holding a Local Government Forum on Friday, February 28, in st. Cloud. All interested Councilmembers should notify the City Clerk if they wish to attend. Elk River City Council Minutes February 17, 1992 Page 4 . Pat Klaers, City Administrator, indicated that the Cable Commission approved the expenditure of $6,000 for a Cable Consultant for River. The Cable Commission further indicated that it would pay most of the Council Chambers cable equipment if the Council agreed go on cable. had Elk for to There was discussion regarding the Jackson/Highway 169 feasibility study. Terry Maurer indicated that all property owners met last week with City staff to discuss the project. He further indicated that the property owners are hoping to sign a petition requesting the improvement. Additional information will be presented to the Council at a later date. Mayor Tralle indicated that he had received another request for a drop box for garbage payments at the Post Office. Lori Johnson, Finance Director, indicated that she will talk to Bill Birrenkott regarding sharing a box with the Utilities. 6. Check Register COUNCILMEMBER KROPUENSKE MOVED TO APPROVE THE 2/17/92 CHECK REGISTER. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5-0. . It was decided that the Capital Improvement meeting would be rescheduled to the length of the City Hall discussion. due 7. Adjournment There being no further business, COUNCILMEMBER ADJOURN THE MEETING. COUNCILMEMBER DIETZ SECONDED MOTION CARRIED 5-0. HOLMGREN MOVED THE MOTION. TO THE The meeting of the Elk River City Council adjourned at 9:25 p.m. Respectfully submitted, ~~ Lori Johnson Finance Director , .