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08-03-1992 CC MIN . . . MEETING OF THE ELK RIVER CITY COUNCIL HELD AT THE ELK RIVER PUBLIC LIBRARY MONDAY, AUGUST 3, 1992 Members Present: Mayor Tralle, Councilmembers Dietz, Holmgren, Schuldt and Kropuenske Members Absent: None Staff Present: Pat Klaers, City Administrator; Sandy Thackeray, City Clerk; Bill Rubin, Economic Development Coordinator Also Present: Rusty Fifield, Bond Consultant 1. Call Meeting To Order Pursuant to due call and notice thereof, the meeting of the Elk River City Council was called to order at 7:00 p.m. by Mayor Tralle. 2. Consider 8/3/92 City Council Agenda COUNCILMEMBER KROPUENSKE AGENDA. COUNCILMEMBER CARRIED 5-0. TO APPROVE THE 8/3/92 SECONDED THE MOTION. MOVED HOLMGREN CITY COUNCIL THE MOTION 3.1. Consider 7/20/92 City Council Minutes The following amendments were made to the minutes: Page II, Third Paragraph - The word "location" was added at the end of the fourth sentence. Page 12, Item 6.3. The following two sentences were added: Councilmember Schuldt indicated that there have been some complaints about the job Astech did last year. Terry Maurer stated that staff negotiated an agreement with Astech to do additional work to rectify the problems. COUNCILMEMBER DIETZ MOVED TO APPROVE THE 7/20/92 CITY COUNCIL MINUTES AS AMENDED. COUNCILMEMBER KROPUENSKE SECONDED THE MOTION. THE MOTION CARRIED 5-0. 3.2. Consider 7/27/92 City Council Minutes COUNCILMEMBER DIETZ MOVED TO APPROVE COUNCILMEMBER KROPUENSKE SECONDED 3-0-2. Councilmembers Holmgren and absence at the meeting. THE 7/27/92 CITY COUNCIL MINUTES. THE MOTION. THE MOTION CARRIED Schuldt abstained due to their . . . Elk River City Council Minutes August 3, 1992 P~ge 2 ------------------------------ 3.3. Consider 7/29/92 City Council Minutes COUNCILMEMBER KROPUENSKE MOVED TO APPROVE THE 7/29/92 CITY COUNCIL MINUTES. COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 5-0. 4. Open Mike No one appeared for this item. 5.1. Tax Increment Financing Plan, Tax Increment Financing District No. 9/Public Hearing Bill Rubin, Economic Development Coordinator, explained that the Economic Development Authority is proposing the creation of Tax Increment District No. 9 for Lot 8, Block 1,) of the Elk River Industrial Park. He stated that Tescom Corporation is requesting tax increment assistance to support an expansion on Lot 8 which is adjacent to its existing facility in the Industrial Park. Bill Rubin indicated that it is proposed that the TIF District would last three to four years. The total budget for the TIF District would be $85,000 and the funds would be used to write down the acquisition price of the land, to remove excess fill that is stockpiled on the lot, and to conduct soil borings and an analysis of the property when the stockpile is moved. Mayor Tralle opened the public hearing. There being no comments from the public, Mayor Tralle closed the public hearing. COUNCILMEMBER SCHULDT MOVED TO ADOPT RESOLUTION 92-70, A RESOLUTION FOR THE CITY OF ELK RIVER RELATING TO THE ESTABLISHMENT OF TAX INCREMENT FINANCING DISTRICT NO. 9 AND THE ADOPTION AND APPROVAL OF THE TAX INCREMENT FINANCING PLAN RELATING THERETO, LOCATED WITHIN DEVELOPMENT DISTRICT NO.1. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5-0. 5.2. Award Sale of $560,000 G.O. Temporary Improvement Bonds Mayor Tralle stated that the Council authorized issuance of $560,000 in Temporary General Obligation Improvement Bonds for the Hillside Estates Improvements. Rusty Fifield of Springsted Incorporated, indicated that Springsted has received the bids for the sale of these bonds. Rusty Fifield stated that the low bidder was FBS Investment Services, Inc. at a net interest rate of 3.7415%. He recommended that the Council accept the low bid from FBS. COUNCILMEMBER KROPUENSKE MOVED TO ADOPT RESOLUTION 92-71, A RESOLUTION AUTHORIZING ISSUANCE, AWARDING SALE, PRESCRIBING THE FORM AND DETAILS AND PROVIDING FOR THE PAYMENT OF $560,000 GENERAL OBLIGATION TEMPORARY IMPROVEMENT BONDS, SERIES 1992C. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5-0. 5.3. Tax Forfeited Property . . . Elk River City Council Minutes August 3, 1992 Page 3 The City Administrator indicated that six properties have been pulled from the tax forfeiture roll and are being considered for purchase by the City. He indicated that staff is recommending the Council purchase two of the six parcels. Staff is recommending that the Council purchase Lot 1, Block 2, Ridgewood East Second Addition. The value of this parcel is $10,375 and the property would provide open space in a very dense residential area. The other parcel recommended for purchase is Outlot A in Belgium Acres. The City Administrator indicated that the purchase price for this parcel of property is $558.00 and is being considered for an easement for any future road extension that would connect to new developments to the west. The City Council discussed the necessity for the purchasing of the Ridgewood East lot. Councilmember Dietz indicated he would not want to buy a piece of property if the City has no particular plans for the property. Councilmember Schuldt stated that there would be a good chance that the parcel of property in Ridgewood East would be made into some type of a play area or a small tot park in the future. The City Administrator indicated that the Ridgewood area is a multifamily neighborhood and it would be an appropriate area to have a park area for children. Also, the Administrator noted that this type of purchase for Park and Recreation reasons in dense residential areas has been done at least twice by the City in the past five years. COUNCILMEMBER SCHULDT MOVED TO PURCHASE LOT 1, BLOCK 2, RIDGEWOOD EAST SECOND ADDITION. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 4-1. Councilmember Dietz opposed. COUNCILMEMBER KROPUENSKE MOVED TO PURCHASE OUTLOT A, BELGIAN ACRES. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5-0. Councilmember Kropuenske questioned the possibility of the City purchasing Outlot A in Barrington Place. He indicated that the land is used as a drainage pond for the commercial development and at the present time is an eyesore and very visible to Highway 169. Councilmember Kropuenske was concerned that the area would continue to be an eyesore and that the conditions could worsen if nobody were responsible for maintenance of the area. The City Administrator indicated that he would check on whether the State is responsible for maintaining the area. 5.4. Improvement Project Public Hearing and Assessment Public Hearing for Sealcoating of 165th Avenue The City Administrator indicated that the sealcoating improvement of 165th Avenue was tabled because the City has been negotiating the possibility of splitting the expenses for the sealcoating of 165th Avenue with the ReF Board. The City Administrator indicated that an agreement has been reached between the City and the RDF Board regarding payment for the sealcoating of 165th Avenue and, therefore, there is no need to continue the improvement project process. COUNCILMEMBER DIETZ MOVED TO LAY THE SEALCOATING ASSESSMENT OF 165TH AVENUE BACK ON THE TABLE. COUNCILMEMBER SCHULDT SECONDED THE MOTION. THE MOTION CARRIED 5-0. . . . Elk River City Council Minutes August 3, 1992 Page 4 ------------------------------ COUNCILMEMBER HOLMGREN MOVED TO POSTPONE INDEFINITELY ANY ACTION ON THE 1992 SEALCOATING IMPROVEMENT PROJECT. COUNCILMEMBER KROPUENSKE SECONDED THE MOTION. THE MOTION CARRIED 5-0. COUNCILMEMBER HOLMGREN MOVED TO ADOPT RESOLUTION 92-72, A RESOLUTION RESCINDING RESOLUTIONS 92-60 AND 92-61, RECEIVING FEASIBILITY REPORT, ORDERING PUBLIC HEARING, DETERMINING ASSESSED COST, AND ORDERING PREPARATION OF ASSESSMENT ROLL IN THE MATTER OF THE 1992 SEALCOAT IMPROVEMENT OF 165TH AVENUE. COUNCILMEMBER SCHULDT SECONDED THE MOTION. THE MOTION CARRIED 5-0. 5.5. Purchase of Outdoor Siren The City Administrator indicated that Russ Anderson, Fire Chief, is requesting to purchase an outdoor warning siren. He stated that the Fire Chief has received two bids on the siren and the lowest bid is from Federal Signal Corporation at $8,551.05. He stated the siren will be installed at County Road 12 and Fillmore Street. COUNCILMEMBER KROPUENSKE MOVED TO PURCHASE AN FROM FEDERAL SIGNAL CORPORATION AT $8,551.05. SECONDED THE MOTION. THE MOTION CARRIED 5-0. OUTDOOR WARNING SIREN COUNCILMEMBER SCHULDT 6. Check Register COUNCILMEMBER SCHULDT MOVED TO APPROVE THE CHECK REGISTER. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5-0. 7. Other Business 8. City Administrator Update - Mayor Tralle informed the Council of a meeting which was held with Elmer Anderson and City staff regarding a development project. - The City Administrator informed the City Council that the Downtown Development Corporation met earlier this spring and the downtown sidewalks were one of the topics that was briefly discussed. Information was requested from the City Engineer regarding possible solutions. The City Administrator distributed a letter from the City Engineer which indicated that there were no alternatives other than total sidewalk replacement. - The City Administrator informed the Council that Sharon Maue of the Building and Zoning Department will be resigning at the end of August. The City Administrator requested permission to advertise for a secretary/receptionist position for the Building and Zoning Department. It was noted that this is a change in title from the current secretary title and is related to a shifting of work duties when we relocate to the new City Hall building. This position will be further reviewed and evaluated once the move to the new building takes place. . . . Elk River City Council Minutes August 3, 1992 Page 5 COUNCILMEMBER KROPUENSKE MOVED TO ZONING SECRETARY/RECEPTIONIST. MOTION. THE MOTION CARRIED 5-0. ADVERTISE FOR A BUILDING AND COUNCILMEMBER DIETZ SECONDED THE - The City Administrator distributed a letter from Terry Maurer regarding the Brindamour drainage situation. According to the letter from the City Engineer, the drainage problem was caused by Mr. Brindamour. It was the consensus of the City Council to discuss this issue at a meeting where the City Engineer would be present. - The City Administrator informed the Council that the Business would be held on October 25. It was the consensus of the Council to rent a large booth inside the gym for the Expo. space would be used for City Councilmembers and City Clerk. booth would focus on election procedures. ExpO City The The - The City Administrator informed the Council that a request has been made from the Congressional Office of District '8 to use one of the City's offices in the new City Hall. The office would be staffed by a representative from Congressman Oberstar's office. COUNCILMEMBER SCHULDT MOVED TO OFFER THE CITY'S FRONT OFFICE, WHICH WAS ORIGINALLY DESIGNED FOR CABLE COMMUNICATIONS TO A REPRESENTATIVE OF THE CONGRESSIONAL OFFICE OF DISTRICT '8 UNDER THE FOLLOWING TERMS: 1. THAT A REASONABLE RENT BE AGREED UPON BY THE CITY ADMINISTRATOR AND A DISTRICT #8 REPRESENTATIVE. 2. THAT THERE BE A LEASE SIGNED FOR TWO YEARS SO THAT THE CITY CAN EVALUATE THE SPACE NEEDS AT THAT TIME. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5-0. - The City Administrator informed the Council that a Concept Review meeting had been held with John Weicht. The City Administrator updated the Council on the Concept Review meeting. 9. Adjournment There being no further business, COUNCILMEMBER HOLMGREN MOVED TO ADJOURN THE MEETING. COUNCILMEMBER SCHULDT SECONDED THE MOTION. THE MOTION CARRIED 5-0. The meeting of the Elk River City Council adjourned at 8:45 p.m. Respectfully submitted, , J.,J~~7 ~ Sandra Thackeray City Clerk