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08-10-1992 CC MIN . . . MEETING OF THE ELK RIVER CITY COUNCIL HELD AT ELK RIVER CITY HALL MONDAY, AUGUST 10, 1992 MEMBERS PRESENT: Mayor Tralle, Councilmembers Holmgren, Schuldt, Kropuenske, and Dietz MEMBERS ABSENT: None STAFF PRESENT: Patrick Klaers, City Administrator; Sandy Thacke~ay, City Clerk; Terry Maurer, City Engineer; Phil Hals, Street/Park Superintendent 1. Call Meeting to Order Pursuant to due call and notice thereof, the meeting of City Council was called to order at 8:00 p.m. by following the Economic Development Authority meeting. the Elk River Mayor Tralle, 2. Consider 8/10/92 City Council Agenda Item 7.9. - Street Lights on Proctor and Ridgewood, was added and item 7.10. - Councilmember Schuldt Update. COUNCILMEMBER SCHULDT MOVED TO APPROVE THE 8/10/92 CITY COUNCIL AGENDA AS AMENDED. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5-0. 3. Open Mike No one appeared for this item. 5.1. Public Hearing 4th Street and Holt Avenue Improvements Terry Maurer, City Engineer, reviewed the feasibility study for Holt Avenue and 4th Street public improvement project. He indicated that the project includes water and some minor sanitary sewer improvements on Holt Avenue with storm sewer to serve the Elk Terrace development; storm sewer on the eastern part of 4th Street; and street and sidewalk improvements on both Holt Avenue and 4th Street. Terry Maurer reviewed each aspect of the project along with the estimated improvement costs and the project schedule. Terry Maurer stated that he has reviewed the street and parking plans with representatives of st. Andrew's Church. He indicated that St. Andrew's Church is in favor of the parking as it fits into their new plans, however, they are not in favor of the timing of this part of the project. Terry Maurer stated that if 4th Street between Irving Avenue and Holt Street was not considered for street reconstruction until St. Andrew's church expansion was complete, he would suggest that a 40 foot street . . . City Council Minutes August 10, 1992 Page 2 width be provided along 4th street as most of the property 4th Street is zoned commercial. The 40 foot street width would also include any work done in 1992 on 4th Street between Holt and Gates Avenues. Mayor Tralle opened the public hearing. Mayor Tralle received and entered into the record the following letters: 1. A letter from St. Andrew's Church indicating their views on the project. 2. A letter from Mrs. Eva Murray, 524 4th Street, stating her opposition to the project. 3. A letter from Mrs. Pipenhagen stating her opposition to the project. All letters were distributed to the Council. Paul Henderson, 517 4th Street, questioned the cost of assessments per front footage. Orvil Peterson questioned the necessity of involving 4th Street in the improvement project. Discussion was held by the Council regarding the possibility of postponing improvements to 4th Street from Holt Avenue west until St. Andrew's Church completes its expansion. It was noted that if this were the case, there would be the possibility of widening 4th Street to 40 feet. It was the consensus of the Council to delay the 4th street improvements from Irving Avenue to Holt Avenue. Jerry Gadach, 567 4th Street, questioned the parking on the street. There being no further comments from the public. the public hearing. Mayor Tralle closed It was the consensus of the Council that Terry Maurer begin survey work on the project and that he revise the feasibility study to reflect the new costs of the project with the elimination of 4th Street from Irving Avenue to Holt Avenue and with a reduced storm sewer project on 4th Street and with 4th Street being 40 feet between Holt Avenue and Gates Avenue. 5.2. Park Grant/Public Hearing Phil Hals, Street Superintendent, stated that he is in the process of applying for a community development grant for outdoor recreation. He stated that part of the process of applying for this grant requires that the City hold a public hearing. The two parks that are being considered for the application are Woodland Trails Park and the Railroad Trail. Phil Hals stated that the total grant request is for $120,000 with the City matching $120,000. City Council Minutes August 10, 1992 Page 3 -------------------- . Mayor Tralle opened the public hearing. There being no one for against the matter, Mayor Tralle closed the public hearing. COUNCILMEMBER HOLMGREN MOVED TO ADOPT RESOLUTION 92-73, A RESOLUTION APPROVING THE OUTDOOR RECREATION GRANT APPLICATION AND AUTHORIZING ITS SUBMITTAL TO THE STATE. COUNCILMEMBER KROPUENSKE SECONDED THE MOTION. THE MOTION CARRIED 5-0. 5.3. Publication of Findings, DTED Funds Tescom Expansion Project Mayor Tralle stated that the City Council has initiated an environmental review of the Tescom Corporation expansion project. He stated that when the environmental review is complete, the grantee is required to publish a finding of no significant impact and a notice of intent to request release of funds. COUNCILMEMBER DIETZ MOVED TO AUTHORIZE THE PUBLICATION OF THE FINDING OF NO SIGNIFICANT IMPACT AND THE NOTICE OF INTENT TO REQUEST RELEASE OF FUNDS RELATING TO THE ENVIRONMENTAL REVIEW PROCESS OF THE TESCOM CORPORATION EXPANSION PROJECT. COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 5-0. 5.4. Consideration of Termination of $70,000 Note Dated July 1, 1990, Main Street Dental Clinic Project . 5.5. Consider Authorizing a Tax Increment Revenue Note Dated August 3, 1992, Main Street Dental Clinic Project 5.6. Consider Development Agreement Street Dental Clinic Project with Jarmoluk Family Trust/Main Mayor Tralle stated as a result of the action taken by the EDA earlier this evening. The Council to requested execute the Main Street Dental Redevelopment Agreement. COUNCILMEMBER KROPUENSKE MOVED TO TERMINATE THE $70,000 NOTE DATED JULY 1, 1990. COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 5-0. COUNCILMEMBER SCHULDT MOVED TO AUTHORIZE A NEW $70,000 TAX INCREMENT REVENUE NOTE DATED AUGUST 3, 1992. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5-0. COUNCILMEMBER SCHULDT MOVED TO EXECUTE A DEVELOPMENT THE CITY OF ELK RIVER, THE ELK RIVER EDA, AND TRUST. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. 5-0. AGREEMENT BETWEEN THE JARMOLUK FAMILY THE MOTION CARRIED 6. Other Business . There was no other business. 7.1. Bridge Update . . . City Council Minutes August 10, 1992 Page 4 Terry Maurer updated the Council on the status Bridge replacement. He indicated that bids will be with construction to begin by late September. construction will carried through until early summer of the Main Street opened in August He stated that the of 1993. 7.2. Brindamour Drainage Issue Terry Maurer indicated that he has been requested by the Council to review the drainage issues revolving around Tom Brindamour's property. He indicated he inspected the site and felt that Mr. Brindamour had caused the drainage problems by not property providing erosion control measures for the material which he had hauled in the area. He stated that some of this material has slid into the bottom of the pond, sealing up the pond so that the pond does not function. Terry Maurer indicated that if the pond bottom is opened up and the side slopes are stabilized to fight erosion, the pond will operate properly. Pat Klaers, the City Administrator, suggested that the Council either charge Mr. Brindamour with the responsibility for cleaning out the pond or that Mr. Brindamour dedicate a drainage easement to the City and then the City will clean the pond. COUNCILMEMBER KROPUENSKE MOVED THAT EITHER MR. BRINDAMOUR CLEAN UP THE POND HIMSELF OR THAT HE GRANT AN DRAINAGE EASEMENT TO THE CITY SO THAT THE CITY CAN CLEAN UP THE POND AREA. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5-0. 7.3. Outlot A Drainage/Tax Delinquent Parcel The City Administrator stated that he had been requested by the Council to investigate the maintenance responsibility of Outlot A in Barrington Place. He stated that after some background work, he found that Outlot A would be the State's responsibility if the property were turned back to the State. The City Administrator further stated that it would very unlikely that the State would do any type of maintenance of the drainage area. COUNCILMEMBER KROPUENSKE MOVED TO PURCHASE OUTLOT A PLACE FOR $146.65. COUNCILMEMBER HOLMGREN SECONDED THE MOTION CARRIED 5-0. IN BARRINGTON MOTION. THE 7.4. City-wide Drainage Issues The City Administrator indicated that over the past several years, the City has received numerous concerns and complaints relating to storm drainage issues. He stated that because of this, staff is requesting to develop a comprehensive storm drainage plan. COUNCILMEMBER HOLMGREN MOVED TO AUTHORIZE THE CITY ENGINEER TO SUBMIT A PROPOSAL FOR COMPLETING A STUDY/REPORT FOR A CITY-WIDE STORM DRAINAGE PLAN. COUNCILMEMBER KROPUENSKE SECONDED THE MOTION. THE MOTION CARRIED 5-0. . . . City Council Minutes August 10, 1992 Page 5 7.5. Naples Street Update Terry Maurer indicated that he has drafted a letter to the Naples Street and 186th Avenue residents regarding the upgrading of the road. He indicated that he has been in contact with the residents and has requested easement documents and right-of-entry agreements so that work on the road could be completed. Terry Maurer stated that he has been unable to receive these documents from all of the neighbors. Terry Maurer suggested the Council remove the improvement from the City's work schedule as it appears very doubtful the neighborhood will provide the necessary easements for the project to be completed. In late 1990 it was indicated to the City by the residents that the street easements and right-of-way land would be obtainable, but this no longer appears to be true. It was the consensus of the City Council to send this letter to the Naples street and 186th Avenue residents. 7.6. Order Feasibility study for the Plat of Cherryhill Bluffs by Rick Foster Rick Foster is proposing a development called Cherryhill Bluffs which will consist of 10 residential lots on 192nd Avenue and Dodge street. Terry Maurer stated that Mr. Foster has submitted a petition for a feasibility study to serve these lots from facilities proposed as part of the Hillside Estates Phase I project. COUNCILMEMBER DIETZ MOVED TO ADOPT RESOLUTION 92-74, A RESOLUTION DECLARING THE ADEQUACY OF THE PETITION FOR IMPROVEMENT AND ORDERING THE PRELIMINARY FEASIBILITY REPORT IN THE MATTER OF THE CHERRYHILL BLUFFS IMPROVEMENT OF 1992. COUNCILMEMBER KROPUENSKE SECONDED THE MOTION. THE MOTION CARRIED 5-0. 7.7. Order Feasibility Study for Cornelius Plat Terry Maurer indicated that Mr. Cornelius has submitted a petition for a feasibility study for property located on the north side of Trunk Highway 10 west of the Elk Motel. He stated that Mr. Cornelius is proposing a development of 20 lots. COUNCILMEMBER DIETZ MOVED TO ADOPT RESOLUTION 92-75, A RESOLUTION DECLARING THE PETITION FOR IMPROVEMENT AND ORDERING THE PRELIMINARY FEASIBILITY REPORT IN THE MATTER OF THE CORNELIUS PROPERTY IMPROVEMENT OF 1992. COUNCILMEMBER SCHULDT SECONDED THE MOTION. THE MOTION CARRIED 5-0. 7.8. Other a. Lighting/Councilmember Kropuenske Councilmember Kropuenske stated that he spoke to a member of the Lighting Committee and indicated the City's desire to change one of the proposed street lights from Highway 169 to Proctor Avenue and Ridgewood Drive. He indicated that the Lighting Committee felt that this was . . . City Council Minutes August 10, 1992 Page 6 appropriate, however, this area is located in the Anoka Electric Cooperative territory and therefore the expense for the installation of the street light and the electricity for the street light would have to be paid by the City. Councilmember Kropuenske stated he would recommend that the City consider this as he has received several complaints for this area. COUNCILMEMBER KROPUENSKE MOVED TO INSTALL A STREET LIGHT AT THE CORNER OF PROCTOR AVENUE AND RIDGEWOOD DRIVE WITH THE CITY TO PAY FOR THE INSTALLATION OF THE STREET LIGHT AND TO PAY FOR THE ELECTRICITY TO RUN THE STREET LIGHT. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5-0. b. Councilmember Schuldt Update Councilmember Schuldt questioned when the Council would see a completed copy of the Capital Improvement Program. The City Administrator indicated that it was his understanding that the Council felt the Capital Improvement Program was well enough defined through the several meetings that were held that there was no need to have a final copy at this time. Councilmember Schuldt requested that a review of the Capital Improvement Program take place prior to meeting for the budget. c. Special City Council Meetings COUNCILMEMBER DIETZ MOVED TO CALL SPECIAL MEETING OF THE ELK RIVER CITY COUNCIL ON AUGUST 31 TO BE HELD AT 7:00 P.M. AT ELK RIVER CITY HALL FOR THE PURPOSE OF REVIEWING THE 1993 BUDGET. COUNCILMEMBER KROPUENSKE SECONDED THE MOTION. THE MOTION CARRIED 5-0. COUNCILMEMBER SCHULDT MOVED TO CALL A SPECIAL MEETING OF ELK RIVER CITY COUNCIL ON SEPTEMBER 8 TO REVIEW THE 1993 CITY BUDGET AND TO HOLD A PUBLIC HEARING FOR THE ELK TERRACE TAX INCREMENT FINANCING DISTRICT NO. 10 AT ELK RIVER CITY HALL AT 7:00 P.M. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5-0. COUNCILMEMBER SCHULDT MOVED TO CALL A BOARD OF CANVAS MEETING TO BE HELD AT 5:00 P.M. ON SEPTEMBER 17 AT ELK RIVER CITY HALL. COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 5-0. d. Update on Proctor Avenue Project and Railroad Crossing Project at Proctor Avenue Pat Klaers updated the Council on the Proctor Avenue and Railroad Crossing Project. e. Bid on Two Tandem Axle Dump Trucks Phil Hals informed the Council that he had submitted a bid on two used tandem axle dump trucks. It was the consensus of the Council to authorize the purchase of these two trucks if Phil's bid is accepted. . . . City Council Minutes August 10, 1992 page 7 f. Park and Ride The City having the that the year time received letter on Administrator informed the Council that MnDOT is agreeable to old City Hall site serve as a park and ride. He indicated property owner would have to make a commitment for a 10 to 15 period for the park and ride site. This information was in a telephone conversation and the City will request a MnDOT this issue. g. Temporary Help The City Clerk indicated that she has contacted Temporary Assets and is requesting permission from the Council to hire a temporary receptionist for five to six weeks during the time period that the Building and Zoning Secretary will be gone and the new secretary/Receptionist hired. COUNCILMEMBER HOLMGREN MOVED TO HIRED A RECEPTIONIST THROUGH TEMPORARY ASSETS FOR A FIVE TO SIX WEEK PERIOD. COUNCILMEMBER KROPUENSKE SECONDED THE MOTION. THE MOTION CARRIED 5-0. The City Administrator noted that he is proposing that Brenda Ebner and Alice Heinecke fill in for Sharon Maue until the City can hire a new Secretary/Receptionist. He requested that the Council consider authorizing a pay increase during this time period for Brenda and Alice for half the difference from Sharon's salary to Brenda and Alice's salary. The Council discussed this issue at length and Councilmember's Holmgren, Kropuenske, and Dietz felt that it should be the responsibility of the City employees to take on extra responsibility or extra duties when necessary without receiving extra benefits or pay. The City Administrator indicated that it would be to the City's benefit to train Brenda and Alice for that position so that they can act as backup when needed. Also, the Administrator stated that paying more for work done out of an employees job classification is the common practice in cities and has recently been done in the Police Department. COUNCILMEMBER KROPUENSKE MOVED TO AUTHORIZE THE PAY INCREASE DURING THE INTERIM PERIOD OF THE DIFFERENCE BETWEEN THE BUILDING AND ZONING SECRETARY'S SALARY AND THE SECRETARY/RECEPTIONIST SALARY DUE TO THE FACT THAT THE TWO CITY EMPLOYEES WILL BE TRAINED IN AS FUTURE BACKUP FOR THE BUILDING AND ZONING DEPARTMENT. COUNCILMEMBER SCHULDT SECONDED THE MOTION. THE MOTION CARRIED 4-0-1. Councilmember Holmgren abstained. 8. Adjournment There being no further business, ADJOURN THE CITY COUNCIL MEETING. MOTION. THE MOTION CARRIED 5-0. COUNCILMEMBER HOLMGREN MOVED TO COUNCILMEMBER SCHULDT SECONDED THE . . . City Council Minutes August 10, 1992 The meeting of the Elk River City Council adjourned at 10:25 p.m. Revet.f. :U1lY submitted, ~(M,'-t~ Al<~ Sandra Thackeray City Clerk Page 8