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08-31-1992 CC MIN . . . MINUTES OF THE ELK RIVER CITY COUNCIL HELD AT THE ELK RIVER CITY HALL MONDAY, AUGUST 31, 1992 Members Present: Mayor Tralle, Councilmembers Schuldt, Holmgren, Kropuenske and Dietz Staff Present: Pat Klaers, City Administrator1 Lori Johnson, Finance Director1 Sandy Thackeray, City Clerk1 Tom Zerwas, Police Chief 1. Call Meeting to Order Pursuant to due call and notice thereof, the meeting of the Elk River City Council was called to order at 7:00 p.m. by Mayor Tralle. 2. Consider 8/31/92 Council Agenda Item 5.7 - Brindamour Drainage was added to the agenda. COUNCILMEMBER HOLMGREN MOVED TO APPROVE THE 8/31/92 COUNCIL AGENDA AS AMENDED. COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 5-0. 3. Consider 8/17/92 City Council Minutes The City Clerk requested the following amendment to the minutes: Page 13, item 7.9. (4.) add the words "and change order '1". COUNCILMEMBER KROPUENSKE MOVED TO MINUTES AS AMENDED. COUNCILMEMBER MOTION CARRIED 5-0. 8/17/92 CITY COUNCIL THE MOTION. THE APPROVE THE DIETZ SECONDED 4.1. Arts Council Presentation/Request for 1993 Funding Dr. Flannery, representing the Elk River Area Arts Council, thanked the City Council for its past support and requested the Council's continued support for 1993 in the amount of $10,000. Dr. Flannery indicated that the Arts Council has raised $7,057 and will continue until at least $10,000 is raised which will match the City's $10,000. The Council informed Dr. Flannery that this request would be taken under consideration during the 1993 budget work session. 5.1. Consider Bids for Main Street Bridge Replacement Mayor Tralle indicated that bids were opened for the Main Street Bridge replacement. The low bidder was C.S. McCrosson at $665,628.80. COUNCILMEMBER SCHULDT MOVED TO ADOPT RESOLUTION 92-81, A RESOLUTION ACCEPTING BID AND RECOMMENDING MNDOT PROCEED WITH EXECUTION OF CONTRACT . . . City Council Minutes August 31, 1992 Page 2 IN THE MATTER OF THE MAIN STREET BRIDGE REPLACEMENT IMPROVEMENT OF 1992. COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 5-0. 5.2. S~eed Study Request The Police Chief requested Council consideration of a speed study for County Road 1 due to the construction of the new Meadowvale School on County Road 1. Because this is a County Road, the request to MNDOT must come from Sherburne County. COUNCILMEMBER KROPUENSKE MOVED TO ADOPT RESOLUTION 92-82, A RESOLUTION REQUESTING SHERBURNE COUNTY TO REQUEST THE COMMISSIONER OF TRANSPORTATION TO STUDY COUNTY ROAD 1 IN THE CITY OF ELK RIVER FOR THE PURPOSE OF ESTABLISHING A SPEED ZONE. COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 5-0. 5.3. Charitable Gambling Request/Celebrity Bowl Charities The City Clerk indicated that Elk River Bowl permit to allow Celebrity Bowl Charities to gambling (pull tabs) from Elk River Bowl. current organization operating charitable is the Elk River-Rogers VFW. The VFW lease is requesting a premise operate Class B charitable She indicated that the gambling from Elk River Bowl expires on November 30. John Lever, representative of Celebrity Bowl Charities stated that the organization is a nonprofit (501C3) organization and intends to spend 80% of the gambling profits to benefit youth programs within the city's trade area. George Larson, Proprietor of Elk River Bowl indicated that this organization will allow more money to be spent on Junior Bowling Programs. COUNCILMEMBER KROPUENSKE MOVED TO ADOPT RESOLUTION 92-83, A RESOLUTION APPROVING PREMISE PERMIT APPLICATION FOR CELEBRITY BOWL CHARITIES, INC. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5-0. 5.4. Resolution of Denial for Wapiti Park Zone Change Request Pat Klaers, City Administrator, indicated that the Council recently held a public hearing for the rezoning of a portion of the Wapiti Park Campground property. Following the public hearing and consideration of the zone change the Council directed the City Attorney to draft a resolution of denial for the zone change. The Council reviewed the draft resolution of denial. COUNCILMEMBER SCHULDT MOVED TO ADOPT RESOLUTION 92-84, A RESOLUTION DENYING REZONING AND LAND USE MAP CHANGE FOR WAPITI PARK CAMPGROUND PROPERTY. COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 4-1. Councilmember Holmgren opposed. 5.5. Authorization to Purchase Computer Equipment Lori Johnson, Finance Director, requested authorization to purchase a new personal computer for her office. She indicated that her present . . . City Council Minutes August 31, 1992 Page 3 computer is outdated as it is a 1986 model. Funding for the equipment will come from the data processing equipment reserve. COUNCILMEMBER KROPUENSKE MOVED TO AUTHORIZE THE PURCHASE OF A PERSONAL COMPUTER WITH A 486 PROCESSOR, 210MB HARD DRIVE, A PRINTER AND UPDATED SOFTWARE AT APPROXIMATELY $3,800. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5-0. 5.6. Consideration of Preliminary and Final Plat for Guardian Angels The City Administrator indicated that the decision on the preliminary and final plat for the Guardian Angels Addition was continued from the July 20 Council meeting to the August 31 meeting. He stated that the issue related around park dedication fees for the plat. The City Administrator indicated that City staff has not heard from Guardian Angels since the July 20 meeting. He requested the Council to continue a decision on this matter until the September 21 Council meeting. COUNCILMEMBER KROPUENSKE MOVED TO CONTINUE A DECISION ON THE PRELIMINARY AND FINAL PLAT OF THE GUARDIAN ANGELS ADDITION UNTIL THE SEPTEMBER 21, 1992, CITY COUNCIL MEETING TO BE HELD AT SALK SCHOOL OR, THE LIBRARY. COUNCILMEMBER SCHULDT SECONDED THE MOTION. THE MOTION CARRIED 5-0. 5.7. Brindamour Drainage Councilmember Schuldt informed the Council that he had a conversation with Tom Brindamour regarding the drainage problem on his property. Mr. Brindamour had informed Councilmember Schuldt that the runoff from the last rain was coming off of the street. He requested Councilmember Schuldt to convey his dissatisfaction with staff and Council decision on the matter. He informed Councilmember Schuldt that he is having his soil tested for penetration as the City did not test the soil prior to making the decision that he was responsible for the problem. He further informed Councilmember Schuldt that he would have to pay taxes on the property if he dedicated the property as easement to. the City. The City Administrator indicated that this was correct and added that no taxes would need to be paid by Mr. Brindamour if the City took ownership of the property. 6.1. Mayoral Appointment to the HRA Mayor Tralle informed the Council that he wished to extend Dick Hinkle's term to the HRA until December 31, 1992, and then to appoint him to another 5 year term. COUNCILMEMBER HOLMGREN MOVED TO CONCUR WITH MAYOR TRALLE'S EXTENSION OF DICK HINKLE'S TERM AND TO CONCUR WITH THE APPOINTMENT TO A FIVE YEAR TERM EXPIRING ON 12/31/1997. COUNCILMEMBER SCHULDT SECONDED THE MOTION. THE MOTION CARRIED 5-0. 6.2. Speed Zone . . . City Council Minutes August 31, 1992 Page 4 Police Chief Zerwas requested the establishing a 30 mile per hour Deerfield Fourth and Royal Oaks. Resolution establishing a speed zone, the request. Council to speed zone Once the MnDOT has 10 adopt a resolution in Deerfield Third, City has adopted a days to object to COUNCILMEMBER KROPUENSKE MOVED TO ADOPT RESOLUTION 92-85, A RESOLUTION ESTABLISHING A 30 MILE PER HOUR SPEED LIMIT IN DEERFIELD THIRD, DEERFIELD FOURTH, AND ROYAL OAKS RIDGE ADDITIONS. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5-0. 6.3. Business Expo The City Clerk informed the Council that the City has a booth reserved at the Business Expo on October 25. She questioned what activities the Council would like to see in the booth. Councilmember Kropuenske suggested that polling location information and local election information be provided. Counci1member Schuldt suggested that information and drawings of the new City Hall be provided. Councilmember Kropuenske suggested that only those Councilmembers not running for office work at the booth. 6.4. Building and Zoning Secretary/Receptionist Applications The City Administrator informed the Council that the City received approximately 70 applications for the Secretary/Receptionist position in the Building and Zoning Department. He indicated that a maximum of 9 applicants will be interviewed. The Council recessed at 7:55 p.m. The Council reconvened at 8:05 p.m. to discuss the 1993 Budget. 7. 1993 Budget Work Session 7.1. Introduction The City Administrator reviewed with the City Council some of the financial issues that growing municipalities in Minnesota have had to deal with over the past few years. Most of the issues relate to the State changing funding formulas for municipal programs and the State cutting back on funds that have been allocated to municipalities. In general, the 1993 draft budget for Elk River is similar budgets of previous years. The proposal indicates that the for expenditures exceed available revenues, and in this regard, increases or expenditure cuts or a combination of both will be in order to balance the proposed 1993 budget. to the requests revenue required 7.2. 1992 Status The City Administrator briefly reviewed the status of the 1992 budget. It was indicated that a revenues shortfall due to the UPA tax court settlement is anticipated. It was also indicated that additional . . . City Council Minutes August 31, 1992 Page 5 expenditures are anticipated due to the new state requirement for cities to pay 6.5% sales tax. On a positive note, the City may be able to produce a balanced year end statement if limited City Council contingency expenditures take place. 7.3. 1993 Revenues The City Administrator reviewed with the City Council raise tax and HACA revenues by 5% and what affect the municipal tax rate. It was indicated that a goal see a near zero tax rate change. the proposal to this would have on of the City is to The City Administrator reviewed the shifting of the tax monies from the 1985 General Obligation Bond into the General Fund. It was noted that this was a rare opportunity to provide services for the municipality without raising the tax rate of the City. The City Administrator indicated that a goal in 1993 is to reduce City's reliance upon reserves in order to balance the budget. goal is reflected in the 1993 draft revenue projections. the This The City Administrator stated that the projected in the amount of $2,794,150. increase over the adopted 1992 budget. increase is $137,550. draft 1993 revenues are This represents a 4.85% The actual dollar amount The City Administrator reviewed with the City Council the changes in the revenues by categories. The areas of most significant increase are in the general property tax and intergovernmental revenues categories and the area of most significant decrease is in the transfers in category. Details on the proposal are included in the attached budget projections and the narrative from the City Administrator memo dated 8/24/92. 7.4. 1993 Expenditures City Administrator discussed the overall need to control expenditures when putting together municipal budgets. It was indicated that this is difficult due to the large amount of personal services within municipal budgets. In Elk River in 1993, this is also difficult as the City is expecting to move into a new City Hall facility which has additional expenses associated with it and the City has to pay the 6.5% sales tax for the entire calendar year. Additionally, the City is proposing to add 2 1/2 clerical positions which further increase ongoing expenditures. The Administrator indicated that one budget item that requires additional discussion is the need for a Fire Department equipment van and the desire of the Fire Department to have a commitment from the City Council regarding a contribution to its retirement fund. The City Administrator noted that in the draft budget, the wages are projected to increase 3.5%. The City Administrator indicated that the draft 1993 general fund expenditures are listed in the amount of $3,049,800. This represents a . . \. City Council Minutes August 31, 1992 Page 6 7.5% increase over the adopted 1992 budget. The actual dollar amount increase is $213,200. The City Administrator reviewed each individual departmental budget with the City Council as identified in the background material and as noted in his 8/24/92 memo. During the discussion of each departmental budget, some suggestions for potential cuts were noted and it was indicated by the Council that these items would be considered when the entire budget gap was reviewed at a future meeting. It was noted that the proposed expenditures are $75,650 more than the listed available revenues. The City Council indicated that a review of Planning Commissioners attending a national conference should be added. to the list of potential budget cuts. It was the general agreement of the City Council that the large 1993 data processing expknses associated with the new City Hall facility should remain outside of the budgeting process and should be funded directly from Equipment Reserves. The City Council acknowledged an increased contribution from Guardian Angels for the Senior citizen Program, in the amount of $2,000 per year, in order to help ensure that there will be no cuts in the work week schedule of the Senior Citizen Coordinator. It was the general "feeling" of the city Council that shifting some expenditures for the Chamber of Commerce to the EDA would be acceptable and that this would be discussed further when the budget gap is reviewed. Additionally, it was the general "feeling" of the City Council that it would be more appropriate to request a contribution from the Municipal Utilities Commission for part of the lump sum payment necessary in order to finance a Fire Department equipment van. This request would be in lieu of a request for an increase in the annual contribution to the City General Fund. As with other budget issues, utility contributions will be further discussed when the budget gap is reviewed at a future budget meeting. No final decisions on any budget changes were made by the City Council at this meeting and only discussion on the budget issues took place. It was stated that the next budget work session is scheduled for Tuesday, September 8, 1992, at the Elk River City Hall conference room. The budget work session would follow some formal City Council agenda items. At the 9/8 budget work session, the City Council would continue to review the budget issues and specifically address balancing the budget and establishing the proposed maximum levy in order to have the levy information certified to the Council by the September 15, 1992, deadline. 8. Staff Updates 8.1. The City Administrator briefly discussed with the received from the Elk River Landfill Attorney. It meeting to discuss the current disagreement with to be arranged. City Council a letter was stated that a the Landfill will try . . . City Council Minutes August 31, 1992 Page 7 8.2. The City Administrator informed the City Council that a meeting had been held with himself and the City Engineer and the County Attorney and County Coordinator regarding the proposed special assessments to be levied against the County property in the western area improvement project. The special assessment hearing is scheduled for September 28, 1992. At this time, it was staff's preference to levy the entire amount of proposed special assessments and that if any land purchase is to take place for future roads or parking area, then these issues will be discussed separately from the assessment issue. 9. Adjournment There being no further business, COUNCILMEMBER HOLMGREN MOVED TO ADJOURN THE MEETING. COUNCILMEMBER SCHULDT SECONDED THE MOTION. THE MOTION CARRIED 5-0. The meeting of the Elk River City Council adjourned at 11:00 p.m. Re~ctfullY submltted. ~~~t2~ Sandra Thackeray City Clerk 'f2t ~PM-o Pat Klaers City Administrator