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10-05-1992 CC MIN . . . MEETING OF THE ELK RIVER CITY COUNCIL HELD AT THE ELK RIVER PUBLIC LIBRARY MONDAY, OCTOBER 5, 1992 Members Present: Mayor Tralle, Councilmembers Holmgren, Schuldt, Kropuenske and Dietz Members Absent: None Staff Present: Lori Johnson, Finance Clerk; Pat Klaers, Economic Development Chief Director; Sandra Thackeray, City City Administrator; Bill Rubin, Coordinator; Tom Zerwas, Police Also Present: Zack Johnson, Eos Architecture 1. Call Meeting To Order Pursuant to due call and notice thereof, the meeting of the Elk River City Council was called to order at 7:00 p.m. by Mayor Tralle. 2. Consider 10/5/92 City Council Agenda Item 9.1, Fourth Street Complaint, and 9.2, Utilities Update, were added to the agenda. COUNCILMEMBER SCHULDT MOVED TO APPROVE THE 10/5/92 CITY COUNCIL AGENDA AS AMENDED. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5-0. Mayor Tralle welcomed the group of Cub Scouts present at the meeting. 3.1. Consider 9/17/92 Board of Canvass Minutes COUNCILMEMBER DIETZ MOVED TO APPROVE THE 9/17/92 BOARD OF CANVASS MINUTES. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 3-0-2. Councilmembers Schuldt and Kropuenske abstained due to their absence at the 9/17/92 meeting. 3.2. Consider 9/21/92 City Council Minutes COUNCILMEMBER KROPUENSKE MINUTES. COUNCI LMEMBER CARRIED 5-0. MOVED SCHULDT TO APPROVE THE 9/21/92 CITY COUNCIL SECONDED THE MOTION. THE MOTION 3.3. Consider 9/21/92 City Council Minutes Executive Session COUNCILMEMBER SCHULDT CITY COUNCIL MINUTES. MOTION CARRIED 5-0. MOVED TO APPROVE THE 9/21/92 EXECUTIVE SESSION COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE . . . Elk River city Council Minutes October 5, 1992 Page 2 3.4. Consider 9/28/92 City Council Minutes Executive Session COUNCILMEMBER KROPUENSKE MOVED TO APPROVE THE 9/28/92 EXECUTIVE SESSION CITY COUNCIL MINUTES. COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 4-0-1. Mayor Tralle abstained due to his absence at the 9/28/92 meeting. 4. Open Mike No one appeared for this item. 5.1. Recreation Program Update Jeff Asfahl, representing the District 728 area recreation program, gave a brief overview to the Council of the first six months of the programs existence. He reviewed with the Council the summer programs that took place and the fall programs that are in progress. Councilmember and Recreation Board member Holmgren thanked Jeff Asfahl for his service and indicated that the program is moving forward nicely. 5.2. Consider Support to Locate a Farmer's Market in Elk River Bill and Kathy Kennedy of 10205 201st Avenue NW were present. Bill Kennedy indicated that he is requesting the Council's support to locate a Farmer's Market within the City of Elk River. Bill Kennedy explained that Bill Rubin has listed all the details and concerns relating to the Farmer's Market in his letter to the Mayor and City Council dated September 29, 1992. COUNCILMEMBER KROPUENSKE MOVED TO SUPPORT THE CONCEPT OF A FARMER'S MARKET TO BE LOCATED WITHIN THE CITY LIMITS OF ELK RIVER. COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 5-0. 5.3. Consider Reapportionment of 1981 Sewer Interceptor Assessment Lori Johnson explained that property owned by Dale and Linda Specht has been platted into Hillside Estates First Addition. She stated that there was an outstanding special assessment against the property for the 1981 sanitary sewer interceptor improvement and according to state law, when property is subdivided with an outstanding special assessment, the City Council must approve the reapportionment of the remaining assessment. COUNCILMEMBER DIETZ MOVED TO APPROVE THE REAPPORTIONMENT OF THE 1981 SANITARY SEWER INTERCEPTOR ASSESSMENT ON PARCEL 75-127-1400. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5-0. 5.4. Consider Resolution Adopting Orono Cemetery Assessment Lori Johnson informed the Council that the Orono Cemetery Association has requested the City to complete improvements to Boston Street from Orono Road to the Cemetery boundary. She stated that Jim Nystrom, President of Orono Cemetery Association, has signed a waiver with the . . . Elk River City Council Minutes October 5, 1992 Page 3 City of Elk River to complete this project and assess the Orono Cemetery for the cost associated with the improvements. She requested the Council to approve the attached Resolution which adopts the assessment roll for the Orono Cemetery improvements. COUNCILMEMBER SCHULDT MOVED TO ADOPT RESOLUTION 92-98, A RESOLUTION ADOPTING THE FINAL ASSESSMENT ROLL FOR THE ORONO CEMETERY IMPROVEMENTS. COUNCILMEMBER KROPUENSKE SECONDED THE MOTION. THE MOTION CARRIED 5-0. 5.5. Consider Resolution Adopting Garbage Assessment Roll Lori Johnson provided the City Council with a list of property owners who have an unpaid balance for their garbage bill. She indicated that state law allows the City to assess each parcel with an unpaid bill as of september 1 of each year. She stated that there are 139 parcels being assessed for a total of $34,108.04. The totals will be reduced if payments are received by November 30, 1992. COUNCILMEMBER HOLMGREN MOVED TO ADOPT RESOLUTION 92-99, A RESOLUTION ADOPTING AND LEVYING ASSESSMENTS FOR UNPAID GARBAGE COLLECTION SERVICES AS OF SEPTEMBER 1, 1992. COUNCILMEMBER SCHULDT SECONDED THE MOTION. THE MOTION CARRIED 5-0. 5.6. Consider Resolution Appointing Election Judges for November 3 General Election COUNCILMEMBER SCHULDT MOVED TO ADOPT RESOLUTION 92-100, A RESOLUTION APPOINTING ELECTION JUDGES FOR THE STATE GENERAL ELECTION TO BE HELD NOVEMBER 3, 1992. COUNCILMEMBER KROPUENSKE SECONDED THE MOTION. THE MOTION CARRIED 5-0. 5.7. Call Board of Canvass Meeting COUNCILMEMBER HOLMGREN MOVED CANVASS THE NOVEMBER 3, GENERAL AT 5:00 P.M., AT THE ELK RIVER THE MOTION. THE MOTION CARRIED TO CALL A BOARD OF CANvASS MEETING TO ELECTION RESULTS ON NOVEMBER 5, 1992, CITY HALL. COUNCILMEMBER DIETZ SECONDED 5-0. 5.8. Consider Park and Recreation Recommendation on Softball Field Pat Klaers, City Administrator, informed the Council that on August 17, the City Council approved a $3,000 expenditure to help pay the Capital Improvement costs for the softball storage shed with the stipulation that the Park and Recreation Commission also recommend payment of the expenditure. He noted that on September 9, the Park and Recreation Commission recommended approving the $3,000 expenditure for the Softball Complex shed. 5.9. Consider Quotes for Liquor Store Screening of Dumpster The City Administrator indicated that the Liquor Store Manager has received quotes for the installation of fencing around the dumpster at Northbound Liquor. . . . Elk River city Council Minutes October 5, 1992 Page 4 COUNCILMEMBER HOLMGREN MOVED TO ACCEPT THE LOW BID OF FENCING AROUND THE DUMPSTER FROM ART HIDDE IN WHICH INCLUDES LABOR AND MATERIALS. COUNCILMEMBER THE MOTION. THE MOTION CARRIED 5-0. FOR THE INSTALLATION THE, AMOUNT OF $748.00 KROPUENSKE SECONDED 6. Library Board Presentation Vicki Sullivan, Library Board Chair, introduced the members of the Library Board. She also introduced Vern Oleksowicz of the Great River Regional Library. Vicki Sullivan presented the Council with background regarding the present Library system and informed them of the need for expansion of the Library system. She indicated that the maximum shelf collection has been reached. She further stated that the original planners of the present facility planned to expand the facility and the Library Board felt this would be the most economical and feasible option as the facility can be expanded to almost double the current size. She further indicated that the Library Board has received a letter of support from the Great River Regional Library indicating that they will staff and increase the supply of collection materials for the expansion. Vicki Sullivan stated that there is no need for additional land acquisition to accommodate the expansion and there is adequate parking available for the expansion. Vicki Sullivan indicated that the projected cost for the expansion would be between $600,000 and $800,000. This figure would include the remodeling of the present Library. Vicki Sullivan stated that the Library Board is aware that would be able to fund a portion of the expansion, but that will be needed for the project. She stated that the Library discussed the possibility of fundraising. the City extra funds Board has Pat Klaers, City Administrator, reviewed the funds that could be available for the project. The Council suggested that the Library Board look at other funding options such as a lease/purchase plan, grants, and the possibility of seeking funds from surrounding communities that use the Library. It was the consensus of the Council to arrange to have a special meeting with the Library Board to discuss funding options. COUNCILMEMBER KROPUENSKE MOVED TO ACCEPT THE REPORT AS PRESENTED BY THE LIBRARY BOARD AND FURTHER THAT THE COUNCIL SHALL ADDRESS THE FINANCE ISSUE AT ANOTHER JOINT CITY COUNCIL/LIBRARY BOARD WORKSHOP MEETING. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. Councilmember Holmgren suggested the possibility of constructing the shell of the Library now due to the low interest rates available. THE MOTION CARRIED 5-0. The Council recessed at 8:12 and reconvened at 8:24 p.m. 7.1. Security System Bid . . . Elk River City Council Minutes October 5, 1992 Page 5 Zack Johson, Eos Architecture, stated that he received five bids for the security system for the City Hall/Police Station. Zack Johnson indicated that he met with security Services corporation, the low bidder, to review their bid and stated that he ia certain that they will be able to provide the services needed. Tom Zerwas, Police Chief, indicated that he has checked other cities for references and has had a good response from all references that he checked. Pat Klaers informed the Council that staff will be further evaluating the security system and that there may be some changes that will be brought before the Council. COUNCILMEMBER SCHULDT MOVED TO ACCEPT THE LOW SYSTEM. COUNCILMEMBER HOLMGREN SECONDED THE CARRIED 5-0. BID FOR MOTION. THE SECURITY THE MOTION 7.2. Update on Office Colors Pat Klaers informed the Council that staff is still looking at office colors and that a recommendation will. be made to the Council at a future date. 7.3. Cable TV Update Pat Klaers informed the Council that Commission and that the Commission the Cable TV system and prepayment for he has met with the Cable TV has authorized paying $45,500 for the Cable Consultant. Lori Johnson informed the Council that she is working with the Cable Consultant to put the bid package together. COUNCILMEMBER KROPUENSKE MOVED TO PROCEED WITH AUTHORIZING BIDS FOR THE CABLE TV SYSTEM AT THE NEW CITY HALL/POLICE STATION. COUNCILMEMBER SCHULDT SECONDED THE MOTION. THE MOTION CARRIED 5-0. 7.4. Building Tour Zack Johnson invited the Station facilities. It was place on Wednesday, October Council to tour the new City Hall/Police the consensus that the tour would take 28, during the lunch hour. 7.5. FF&E Update Pat Klaers informed the Council that staff has been touring furniture facilities. He indicated that the furniture will be purchased under state contract. He indicated that the cost to furnish an office will be approximately in the $3,000 range. He further stated that staff would be keeping the limited amount of furniture that is in good condition, but would like to refurnish the offices with new furniture. Funds have been saved for the past few years for the FF&E and the City needs to order new furniture within a month or so. . . . Elk River City Council Minutes October 5, 1992 Page 6 It was the consensus of the Council to authorize staff to furnish the offices with new furniture based on available reserve and, further, that staff save as much existing furniture as is reasonable. 7.6. Landscape Update Pat Klaers informed the Council that Phil Hals has been planting trees at the new City Hall facility and is planning to use a shallow well for watering around City Hall. 7.7. Telephone System Update Lori Johnson informed the Council that the Phone System Committee has been reviewing telephone equipment and are currently in the process of writing bid specs. Lori Johnson requested permission to have a consultant review the phone specs because of the technical nature of the specifications. It was the consensus of the Council to authorize Lori Johnson to have a consultant review the phone specs at an amount not to exceed $750.00. 10. Staff Updates Bill Rubin, Economic Development Coordinator, informed the Council that Howard Blomker from A. N. Johnson was present. Bill Rubin stated that there is a stockpile of dirt on the parcel of property owned by the EDA which Tescom is proposing to purchase. The EDA's obligation is to remove the stockpiled material, and, in doing so, to correct a lot along Triangle Road that may have poor soil conditions. It appears that correcting an adjacent lot may not be practical. As a result, another option may be to excavate the excess fill for other projects that require additional material. He stated that Howard Blomker has agreed to remove a portion of the fill for a project he is working on. Bill Rubin indicated that Howard Blomker has a private party who is interested in the fill and Mr. Blomker has agreed to grade the site in a rough condition so the site will be ready for Tescom's construction. This item, however, will be finalized at the EDA's October 12th meeting. The City Council authorized Bill Rubin to proceed with the removal of the fill. 8. Check Register COUNCI LMEMBER HOLMGREN MOVED TO COUNCILMEMBER DIETZ SECONDED THE MOTION. APPROVE THE CHECK REGISTER. THE MOTION CARRIED 5-0. 9. Other Business 9.1. Fourth Street Councilmember Schuldt indicated he had received a the Fourth Street construction. He requested barriers be placed around the construction. complaint regarding that warning signs or . . . Elk River City Council Minutes October 5, 1992 Page 7 9.2. Utilities Update Mayor Tralle indicated that Bill Birrenkott had received a reque~t from Councilmember Holmgren to consider having the Utilities take over the garbage billing. Mayor Tralle indicated that this was something the Council discussed when the City first started the billing, however, now that the operation is underway, the City has not recently discussed a request to the Utilities to become involved in the garbage billing. Councilmember Holmgren responded by stating that he requested the Utilities to see if it would be feasible for them to do the garbage billing and then to make a presentation to the City Council regarding what it would entail to turn the garbage billing over the Utilities. 11. Adjournment There being no further business, COUNCILMEMBER SCHULDT MOVED TO ADJOURN THE MEETING. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5-0. The meeting of the City Council adjourned at 9:15 p.m. Respectfully submitted, J~~ Sandra Thackeray 1 City Clerk