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12-07-1992 CC MIN . . . MEETING OF THE ELK RIVER CITY qOUNCIL HELD AT THE ELK RIVER PUBLIC LIBRARY MONDAY, DECEMBER 7, 1992 Members Present: Mayor Tralle, Councilmembers Dietz, Kropuenske, Schuldt and Holmgren Members Absent: None Staff Present: Pat K1aers, City Administrator; Sandra Thackeray, City Clerk; Bill Rubin, Economic Development Coordinator; Peter Beck, City Attorney; Tom Zerwas, Police Chief; Steve Rohlf, Building and Zoning Administrator; Fritz Dolejs, Liquor Store Manager 1. Call Meeting TO Order Pursuant to due call and notice thereof, the meeting of the Elk River City Council was called to order at 7:00 p.m. by Mayor Tralle. 2. Consider 12/7/92 City Council Agenda Item 5.8., Deferral of Special Assessments, was added to the City Council agenda. COUNCILMEMBER HOLMGREN MOVED TO APPROVE THE 12/7/92 CITY COUNCIL AGENDA AS AMENDED. COUNCILMEMBER SCHULDT SECONDED THE MOTION. THE MOTION CARRIED 5-0. 3. Consider 11/23/92 City Council Minutes COUNCILMEMBER KROPUENSKE MOVED TO APPROVE THE 11/23/92 CITY COUNCIL MINUTES. COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 5-0. 4. Open Mike No one appeared for this item. 5.1. Public Hearing Modification to EDA Enabling Resolution Mayor Tralle stated that at its November 16 meeting, the Elk River City Council scheduled a public hearing to consider a modification relating to the addition of at least one more non-elected resident to serve on the seven member EDA in an at-large capacity. Mayor Tralle opened the public hearing. Cecilia Scheel, 10271 213th Avenue NW, questioned why the change in membership to the EDA was being considered before the Council-elect would take office. She stated she had many other questions pertaining to who would be appointed and why the Mayor-elect does not make the . . . Elk River City Council Minutes December 7, 1992 Page 2 appointments. Cecilia Scheel also stated that the Council should take no action on this item at this time due to Statute 469.095 (2c). The intent of this subdivision is to prevent multiple vacation of seats at one time. She indicated that if the Council appoints three non-elected members, it would be possible that five terms would expire simultaneously in 1998. She stated that the purpose of subdivision 2 was to stagger the vacancies. Mayor Tralle stated that the appointment of EDA members is handled the same as the appointment of members of other boards and commissions of the City. He stated that a notice of vacancy is published and interested residents submit applications for a specific board or commission. In the case of the EDA, the current Council has no specific appointments in mind, but rather, the Council is conducting a hearing and receiving input from citizens. Appointments would be made at a later date. He indicated that this is not a political issue and stated that the number of non-elected EDA Commissioners should be phased-in. Councilmember Kropuenske concurred and indicated that it would be best to phase-in the non-elected EDA members. Hank Duitsman, 12354 Ridgewood Drive, stated that he is very interested in the EDA and desires to serve on the Board. He indicated it would be best to consider this issue at another date. Jeff Gongoll, 13900 Riverview Drive, stated that in order for the EDA to be an effective organization, it must obtain input from the community. He stated the EDA welcomes involvement from the incoming Council, but that it is prudent for the EDA to compliment itself with more non-elected officials. He stated he would like to see more citizen involvement and recommended that the Council work toward adding three new non-elected members to the EDA at some point in time. Paul Bell, 18270 Fresno, indicated that he would like the Council to be more involved as the EDA because the Council has more accountability to the public. He further stated he felt it would be best to consider this action at a later date. Councilmember Schuldt stated he would like to see the EDA decrease the number of Council representatives to two members. He stated that this would eliminate the perception of one body rubber stamping a recommendation from another body. He indicated that diversity of membership of the EDA is important. Councilmember EDA for one Councilmembers Dietz stated that he would like to see no change in the year in order to allow the three new incoming to receive experience in serving on the EDA. Councilmember Holmgren stated that he felt the decision should be delayed regarding the appointing of non-elected EDA officials until the new Council takes office. Councilmember Holmgren further requested that incoming EDA commissioners spend time during the next month with current EDA members and staff to become familiar with EDA activities. . . . Elk River city Council Minutes December 7, 1992 Page 3 Councilmember Kropuenske indicated that the pity Council and EDA have become very time consuming organizations and that it may sometimes tax citizen involvement for those who serve on both Commissions. Mayor Tralle concurred with Councilmember Dietz in that it would be best to have the three new Councilmembers serve on the EDA for one year prior to making a decision regarding new membership. COUNCILMEMBER SCHULDT FEBRUARY 1, 1992, 7:00 LIBRARY. COUNCILMEMBER CARRIED 5-0. MOVED TO P.M. TO HOLMGREN CONTINUE THE PUBLIC HEARING UNTIL BE HELD AT THE ELK RIVER PUBLIC SECONDED THE MOTION. THE MOTION 5.2. Consider Purchase of Police Vehicles Police Chief Zerwas informed the Council that the Police Department received two quotes for the purchase of two 1993 police squad cars. He stated that the quotes were received from Elk River Ford and Saxon Motors. The Police Chief informed the Council that the lowest bid came in approximately $150 higher than the State contract price. He further stated that it has been Council policy to purchase locally as much as possible. He requested the Council to consider the bid from Elk River Ford of $13,095.50 per vehicle. COUNCILMEMBER KROPUENSKE MOVED TO AUTHORIZE THE POLICE DEPARTMENT TO PURCHASE TWO 1993 FORD CROWN VICTORIAS AT $13,095.50 EACH. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5-0. The Police Chief indicated that the Elk River Police Department has received two quotes for the purchase of a 1993 four wheel drive vehicle. He stated that the newly purchased vehicle will replace a 1987 Chevrolet Blazer with 95,000 miles. He stated that the low quote was from Saxon Motors at $16,003.75. COUNCILMEMBER DIETZ MOVED TO AUTHORIZE THE POLICE DEPARTMENT TO PURCHASE A 1993 CHEVROLET S-10 BLAZER FROM SAXON MOTORS FOR A PRICE OF $16,003.75. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5-0. 5.3. Consider Amendment to Health Care Ordinance Pat Klaers, City Administrator, indicated that the Health Care Commission has requested some minor revisions to the Health Care Delivery Commission ordinance. He stated that the major change more clearly outlines the powers and duties of the Commission. COUNCILMEMBER SCHULDT MOVED TO ADOPT ORDINANCE 92-30, AN ORDINANCE AMENDING SECTION 212 OF THE ELK RIVER CODE OF ORDINANCES. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5-0. 5.4. Building and Zoning Fee Schedule Moving/Demolition . . . Elk River City Council Minutes December 7, 1992 Page 4 steve Rohlf, Building and Zoning Administ~ator, stated that he is recommending three changes to the Fee Schedule for 1993 regarding building and zoning items. He stated that he is recommending a fee of $50.00 to cover the inspection and administrative time charged to move a house out of Elk River and/or demolishing a building. Dick Gruys, 22347 Monroe, indicated that he did not feel residents should have to pay for a building permit to construct or put a shed on their lot. It was the consensus of the Council to authorize the recommended fee of $50.00 to cover inspection and administrative time for permits to move a house out of Elk River or to demolish a building. Residential Building Permit Fees steve Rohlf explained that 1993 is the third year of a three year plan to raise residential building permit fees to match the table in the Uniform Building Code. He stated that the proposed rate increase would raise the building permit fee of a $100,000 home a total of $63.53. It was the consensus of the Council to authorize the adoption of the Uniform Building Code as the fee schedule for residential building permits in Elk River. Mineral Excavation License Steve Rohlf indicated that staff is recommending to restructure the fees for a Mineral Excavation License because the current fee is inconsistent with the City's ordinance. He indicated that staff is recommending that $15 per acre be charged for areas actively mined and that $5 per acre be charged for areas approved to be mined, but not actively mined in the forthcoming year. Councilmember Schuldt questioned why the miners were being requested to pay a fee for land that will not be mined. Steve Rohlf explained that when considering a license fee for the mining activity, the entire effect of the operation must be considered and this includes land within the area that is not currently being mined. Dave Blandski, Midwest Asphalt, indicated that he is in agreement with Steve Rohlf's recommendation and indicated that the City's present fee structure needs to be changed. He further suggested that the City consider charging a license fee on a per tonage basis which is done in other communities. Dick Peterson, Barton Sand and Gravel, stated that he also concurred with staff's recommendation. He indicated that by charging $5.00 per acre for area that will not be actively mined in the forthcoming year is an incentive to restore areas previously mined. COUNCILMEMBER KROPUENSKE MOVED TO ADOPT RESOLUTION 92-119, A RESOLUTION SETTING 1993 FEES. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 4-1. Councilmember Schuldt opposed. . . . Elk River City Council Minutes December 7, 1992 Page 5 The City Council recessed at 8:25 p.m. and reconven~d at 8:33 p.m. 5.5. Consider Enterprise Budgets Liquor store Fund The City Administrator stated that the 1993 Municipal Liquor store Budget is planned in the amount of $452,200 which is a 4.8% increase over the adopted 1992 Budget. COUNCILMEMBER KROPUENSKE BUDGET. COUNCILMEMBER 5-0. MOVED TO APPROVE THE DIETZ SECONDED THE MOTION. LIQUOR STORE 1993 THE MOTION CARRIED wastewater Treatment System Budget Pat Klaers, City Administrator, stated that the 1993 Wastewater Treatment System Budget calls for expenditures in the amount of $577,100 which is a decrease of 9% from the 1992 Budget. He stated that some changes in the Wastewater Treatment System Budget include an increase in Personal Services and decreases in Supplies and Charges and Equipment Capital Outlay purchases. COUNCILMEMBER SYSTEM BUDGET. CARRIED 5-0. SCHULDT MOVED TO ADOPT THE 1993 WASTEWATER TREATMENT COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION Garbage Collection Program Budget Pat Klaers stated that the total 1993 Garbage Collection Program Budget is proposed in the amount of $733,900 which includes the hauler contract fee of $696,000. COUNCILMEMBER KROPUENSKE MOVED TO APPROVE THE PROGRAM BUDGET FOR 1993 IN THE AMOUNT OF $733,900. SECONDED THE MOTION. THE MOTION CARRIED 5-0. GARBAGE COLLECTION COUNCILMEMBER DIETZ 5.6. Consider Residential Park Dedication Fee Increase Pat Klaers, City Administrator, indicated that the Park and Recreation Commission discussed the issue of Park Dedication Fees at its December 2, 1992 meeting. The issues discussed by the Commission related to the possibility of increasing Park Dedication Fees and the fact that even if the fees are raised, the funds collected will not be enough to finance all of the desired park improvements discussed by the Commission. He indicated that after a lengthy discussion, the Park and Recreation Commission voted, on a 5-1 vote, to recommend that the residential Park Dedication Fees be increased from $350 per dwelling unit to $500 per dwelling unit. Pat Klaers informed the Council that there has been no increase in Park Dedication Fees since January, 1989. Councilmember Kropuenske indicated that he is not convinced that a increase on the Park Dedication Fee is warranted at this time. suggested that the City consider other methods of financing $150 He park . . . Elk River City Council Minutes December 7, 1992 Page 6 improvements. steve Rohlf stated that Park D~dication Fees collected from lot splits will not keep up with the demand for parks in the City of Elk River. He concurred with Councilmember Kropuenske in that the City should look at other methods of support for the park system. Mayor Tralle proposed raising the Park Dedication Fee by $50 each year for the next three years. Rick Foster, a developer in Elk River, stated River has raised many of its fees within the Elk River's fees for developers were high. that the City of Elk last couple years and that After further discussion by the Council it was the consensus ~f the Council to direct staff to draft a resolution which would raise the Park Dedication Fees $50 per year for three years. Councilmember Kropuenske indicated that he was opposed to this decision. 5.7. Finance Award Mayor Tralle informed the Council that the City Finance Director has received the Certificate of Achievement for Excellence in Financial Reporting for the third consecutive year. Mayor Tralle commended Lori Johnson, the Finance Director, for an outstanding job and also thanked her staff, Joan Geroy, for her assistance in making this possible. 5.8. Deferral of Special Assessments COUNCILMEMBER KROPUENSKE MOVED TO ADOPT RESOLUTION 92-130, A APPROVING DEFERRED SPECIAL ASSESSMENTS FOR IRVIN MOLDENHAUER 75-468-0255. COUNCILMEMBER DIETZ SECONDED THE MOTION. CARRIED 5-0. RESOLUTION ON PARCEL THE MOTION 6. Check Register COUNCI LMEMBER SCHULDT MOVED TO APPROVE THE CHECK REGISTER. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5-0. 7. Other Business Mayor Tralle informed the Council that the Police Department received a letter of thanks and appreciation from Lieutenant Ed Scott for their response to an emergency situation. 8. Staff Updates The City Administrator informed the Council that the Chamber of Commerce luncheon will be held on December 15. The City Administrator informed the Council that staff is proposing to increase the Section 125 plan from $1,000 to $2,000. The Council had no problems with this increase. . . . Elk River City Council Minutes December 7, 1992 Page 7 The City Administrator informed the Council ~hat the Fire Chief is requesting to purchase the ten pagers which in October he requested to purchase in 1993. He stated that the Fire Chief has been informed that if the pagers are ordered prior to 1993, the City will receive a discount. Discussion was held by the Council regarding the fact that the pagers were not a budgeted item for 1992 or 1993. Larry Farber suggested that the Fire Chief review the possibility of a lease/purchase program for the pagers. The Council suggested that the Fire Chief research the cost of the pagers versus leasing the pagers and bring the information back to the Council for a decision. The City Administrator informed the Council that the developers for the commercial project on Jackson and Highway 169 and School street are planning to hold a neighborhood informational meeting for the citizens and have requested Councilmembers to attend. The developers have also requested individual meetings with the Council. The developer has also been scheduled to make a presentation to the Chamber of Commerce Executive Board. The City Council declined the invitation to meet individually with the developers but express a strong interest in attending the neighborhood informational meeting. 9. Adjournment There being THE MEETING. CARRIED 5-0. no further business, COUNCILMEMBER DIETZ MOVED TO ADJOURN COUNCILMEMBER KROPUENSKE SECONDED THE MOTION. THE MOTION The meeting of the Elk River City Council adjourned at 9:50 p.m. ~~ submitted, Sandra Thackeray City Clerk