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12-21-1992 CC MIN . . ~ . MEETING OF THE ELK RIVER CITY COUNCIL HELD AT THE ELK RIVER PUBLIC LIBRARY MONDAY, DECEMBER 21, 1992 Members Present: Mayor Tralle, Councilmembers Schuldt, Dietz, Kropuenske and Holmgren Members Absent: None Staff Present: Pat Klaers, city Administrator; Steve Rohlf, Building and Zoning Administrator; Gary Schmitz, Recycling Coordinator; Terry Maurer, City Engineer; Peter Beck, City Attorney; Sandra Thackeray, City Clerk; Tom Zerwas, Police Chief Also Present: Don Spotts, Planning Commission Representative 1. Call Meeting to Order Pursuant to due call and notice thereof, the meeting of the Elk River City Council was called to order at 7:00 p.m. by Mayor Tralle. 2. Consider 12/21/92 City Council Agenda The following items were added to the agenda: 5.4. Park West Development 6.5. Highway 10 and Main Street 8.1. Executive Session COUNCILMEMBER KROPUENSKE MOVED TO APPROVE AGENDA AS AMENDED. COUNCILMEMBER DIETZ MOTION CARRIED 5-0. THE 12/21/92 CITY COUNCIL SECONDED THE MOTION. THE 3. Consider 12/7/92 City Council Minutes COUNCILMEMBER SCHULDT MOVED TO APPROVE THE 12/7/92 CITY MINUTES. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. CARRIED 5-0. COUNCIL THE MOTION 4. Open Mike No one appeared for this item. 5.1. Consider Conditional Use Permit Request by Jeff Mastley Excavation in a Wetland Area/P.H. Gary Schmitz requesting a black dirt viewing. stated that Jeff Mastley, of 19857 Zebulon Street, is conditional use permit to excavate 6,200 cubic yards of from a wetland to construct an open water pond for wildlife . . . Elk River City Council Minutes December 21, 1992 Page 2 Don Spotts, Planning Commission Representative, reviewed the stipulations set by the Planning Commission. He stated that the Planning Commission recommended approval of the request with seven stipulations. Mayor Tralle opened the public hearing. There being no one for or against the matter, Mayor Tralle closed the public hearing. COUNCILMEMBER SCHULDT MOVED TO APPROVE A CONDITIONAL USE PERMIT FOR JEFF MASTLEY OF 19857 ZEBULON STREET WHICH WOULD ALLOW THE EXCAVATION OF 6,200 CUBIC YARDS OF BLACK DIRT FROM A WETLAND TO CONSTRUCT AN OPEN WATER POND WITH THE FOLLOWING STIPULATIONS: 1. THAT NONE OF THE EXCAVATED MATERIAL IS PLACED BACK INTO THE WETLAND BOUNDARIES. 2. FOR SAFETY PURPOSES, DURING THE ENTIRE PERIOD OF THE PROJECT, ALL SLOPED AREAS SHALL HAVE A MAXIMUM RATIO OF 4' HORIZONTAL TO l' VERTICAL. 3. SLOPED AREAS SHALL BE PLANTED WITH GROUND COVER SUFFICIENT TO CONTAIN THE SOIL. SUCH GROUND COVER SHALL BE TENDED AS NECESSARY UNTIL IT IS SELF SUSTAINING. 4. FOR SAFETY PURPOSES, THE POND SHALL BE NO DEEPER THAN 3-4 FEET IN DEPTH. 5. ANY EXCAVATION OR FILLING SHOULD NOT DISRUPT THE OVERALL DRAINAGE PATTERNS FOR THIS AREA. 6. THAT THE WESTERN PROPERTY LINE OF THE LEWIS PROPERTY BE STAKED TO AVOID ANY POSSIBLE ACCIDENTAL DISRUPTION OF THE TILE SYSTEM. 7. THAT THE CONTRACTOR AND PROPERTY OWNER WORK WITH THE DNR TO CONSTRUCT A POND THAT IS BENEFICIAL TO WILDLIFE. COUNCILMEMBER KROPUENSKE SECONDED THE MOTION. THE MOTION CARRIED 5-0. 5.2. Review Planning Commission Rules and Procedures Don Spotts, Planning Commission Representative, reviewed the amended version of the Elk River Planning Commission rules and procedures with the City Council. Pat Klaers, City Administrator, suggested that the Council delay action officially adopting the rules and procedures until the newly appointed and elected Planning Commission and City Council members are in office. It was the consensus of the City Council to delay action on this item at this time. 5.3. Storm Water Master Plan Terry Maurer, City Engineer, stated that per Council direction he has drafted a master plan proposal pertaining to storm sewer for the City . . . Elk River City Council Minutes December 21, 1992 Page 3 of Elk River. Terry Maurer reviewed the storm drainage plan which involves three stages: 1.) establish urban/rural storm drainage policies; 2.) urban area storm drainage system design; 3.) establish storm water utility fund. Terry Maurer indicated that the estimated cost to complete the three stages is $19,500. The City Administrator indicated that the master plan proposal could be funded through the Capital Projects Fund. Councilmember Dietz stated that he would prefer to proceed with step 1 of the plan prior to authorizing stages 2 and 3. COUNCILMEMBER DIETZ MOVED MASTER PLAN CONSISTING POLICIES AT A COST NOT SECONDED THE MOTION. THE TO AUTHORIZE STAGE 1 OF THE STORM WATER OF ESTABLISHING THE URBAN/RURAL STORM DRAINAGE TO EXCEED $1,500. COUNCILMEMBER HOLMGREN MOTION CARRIED 5-0. 5.4. Elk Park West Development Councilmember Schuldt requested an update from staff regarding the Elk Park West Development. Steve Rohlf, Building and Zoning Administrator, indicated that staff has received a revised site plan for the development and that the City Engineer has been authorized by staff to proceed with an updated traffic study based on the revised site plan. He stated that following the results of the traffic study, the City will proceed with an EAW. He further indicated that a public informational meeting has been planned by the developers for January 7, 1993. Peter Beck, City Attorney, informed the Council that the developers have requested information regarding bonding requirements for public utilities for a project of this type and size. He indicated that staff is researching this issue. 6.1. Purchase of Patrol Car Surveillance System Police Chief surveillance received two authorize the Zerwas requested authorization to purchase one system which is a 1993 budgeted item. quotes for the system and requested that purchase from Kustom Signals in the amount of VCR camera He stated he the Council $4,820. COUNCILMEMBER KROPUENSKE SURVEILLANCE SYSTEM FOR THE SIGNALS IN THE AMOUNT OF MOTION. THE MOTION CARRIED MOVED TO APPROVE THE PURCHASE OF A VCR CAMERA ELK RIVER POLICE DEPARTMENT FROM KUSTOM $4,820. COUNCILMEMBER HOLMGREN SECONDED THE 5-0. 6.2. Purchase of Liquor Store Shelving The City Administrator stated that received quotes for store shelving requesting authorization to purchase Company in the amount of $8,057. the Liquor Store Manager has at Northbound Liquor Store and is the shelving from AA Equipment COUNCILMEMBER KROPUENSKE MOVED TO AUTHORIZE THE PURCHASE OF SHELVING FOR NORTHBOUND LIQUOR STORE FROM AA EQUIPMENT COMPANY IN THE AMOUNT OF . . . Elk River City Council Minutes December 21, 1992 Page 4 $8,057. COUNCILMEMBER DIETZ SECONDED THE MOTION. 5-0. THE MOTION CARRIED 6.3a. Main Street and Highway 169 Pay Estimate '2 and Change Order '1 Terry Maurer, City Engineer, indicated that he is requesting a Change Order to extend the contract time for the Main Street and Highway 169 improvements until June of 1993. He further stated that he is requesting approval of Pay Estimate '2 to GMH Asphalt for work completed on this project. COUNCILMEMBER KROPUENSKE MOVED TO ASPHALT IN THE AMOUNT OF $191,593.20 STREET AND HIGHWAY 169 PROJECT AND THE CONTRACT TIME TO JUNE OF 1993. MOTION. THE MOTION CARRIED 5-0. APPROVE PAY ESTIMATE '2 TO GMH FOR WORK COMPLETED ON THE MAIN TO APPROVE CHANGE ORDER '1 TO EXTEND COUNCILMEMBER DIETZ SECONDED THE 6.3b. Holt Avenue and Fourth Street Pay Estimate '2 and Change Order '1 Terry Maurer, City Engineer, stated that he is requesting a Change Order to the Holt Avenue and Fourth Street improvements to extend the completion date to June of 1993 and approval of Pay Estimate '2 to Bituminous Consulting and Contracting for work completed on this project. COUNCILMEMBER SCHULDT COMPLETION DATE TO JUNE BITUMINOUS CONSULTING WORK COMPLETED ON THE PROJECT. COUNCILMEMBER CARRIED 5-0. MOVED TO APPROVE CHANGE ORDER '1 TO EXTEND THE OF 1993 AND TO APPROVE PAY ESTIMATE '2 TO AND CONTRACTING IN THE AMOUNT OF $59,039.88 FOR HOLT AVENUE AND FOURTH STREET IMPROVEMENT HOLMGREN SECONDED THE MOTION. THE MOTION 6.3c. Hillside Estates Pay Estimate '4 COUNCILMEMBER KROPUENSKE MOVED TO APPROVE PAY ESTIMATE '4 IN THE AMOUNT OF $19,967.50 TO R. L. LARSON EXCAVATING, INC., FOR WORK COMPLETED ON THE HILLSIDE ESTATES PROJECT. COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 5-0. 6.3d. Western Area Improvements COUNCILMEMBER HOLMGREN MOVED TO APPROVE PAY ESTIMATE '7 TO ARCON CONSTRUCTION COMPANY FOR WORK COMPLETED ON THE WESTERN AREA IMPROVEMENT PROJECT IN THE AMOUNT OF $123,994.44. COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 5-0. 6.3e. City Hall Partial Pay Estimate '5 COUNCILMEMBER KROPUENSKE MOVED TO APPROVE PAY ESTIMATE '5 TO BOR-SON CONSTRUCTION FOR WORK COMPLETED ON THE CITY HALL/POLICE DEPARTMENT FACILITY IN THE AMOUNT OF $305,555.15. COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 5-0. . . . Elk River City Council Minutes December 21, 1992 Page 5 6.4. Change Orders for City Hall/Police Department Facility The City Administrator questioned whether the Council would like to have Councilmember Kropuenske remain on the Change Order Committee following his departure of office. It was the consensus of the Council that Councilmember Kropuenske remain on the Change Order Committee. Pat Klaers, City Administrator, indicated that the Committee has recently approved three Change Orders pertaining to the security system, the carpet, and the reception area security gate. The City Administrator explained that the Committee approved Change Orders in the amount of $15,906.00 for the security system; $5,804 for the carpet in the Council Chambers and lunchroom area; and $6,005 for the reception area security gate. It was the consensus of the Council to accept the Change Orders. 6.5. Highway 10 and Main street Councilmember Holmgren commented on the unsafe traffic conditions at the intersection of Highway 10, the Otsego bridge, and Main Street. He suggested that the City consider taking action to correct this situation. Terry Maurer indicated that in order to start any type of correction, a petition would have to be sent to MnDOT to update the intersection. Councilmember Holmgren commented on the unsafe traffic conditions at the intersection of Freeport Avenue and School Street. He recommended that the City change the intersection to a three-way stop. 7. Check Register COUNCILMEMBER DIETZ MOVED TO APPROVE THE CHECK REGISTER. HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5-0. COUNCILMEMBER 8. Other Business The City Administrator informed the Council that the Chamber of Commerce will be holding the State of the City Address on January 19. 8.1. Executive Session The City Council recessed into Executive Session at 8:20 p.m. The City Council reconvened at 8:45 p.m. 9. Staff Updates There were no updates. 10. Adjournment COUNCILMEMBER DIETZ MOVED SCHULDT SECONDED THE MOTION. TO ADJOURN THE MEETING. THE MOTION CARRIED 5-0. COUNCILMEMBER . . . Elk River city Council Minutes December 21, 1992 The meeting of the Elk River City Council adjourned at 8:51 p.m. Respectfully submitted, ~~( ~~(2W Sandra Thackeray City clerk Page 6