4.2. PC DRAFT MINUTES 12-19-2017
Meeting of the Elk River Planning Commission
Held at the Elk River City Hall
Tuesday, November 28, 2017
Members Present: Chair Eric Johnson, Commissioners Jill Larson-Vito, Robert
Rydberg, Alexander Feinstein, and Brad Thiel
Members Absent: Commissioners Mark Konietzko and Mike Nichols
Staff Present: Planning Manager Zack Carlton, Senior Planner Chris Leeseberg, Sr.
Administrative Assistant/Recording Secretary Jennifer Green
1. Call Meeting to Order
Pursuant to due call and notice thereof, the meeting of the Elk River Planning
Commission was called to order at 7:16 p.m. by Chair Johnson.
2. Consider November 28, 2017, Planning Commission Agenda
Moved by Commissioner Thiel and seconded by Commissioner Feinstein to
approve the November 28, 2017, Planning Commission agenda.
Motion carried 5-0.
3. Consider September 26, 2017, Planning Commission Minutes
Moved by Commissioner Larson-Vito and seconded by Commissioner
Feinstein to approve the September 26, 2017, Planning Commission minutes.
Motion carried 5-0.
4.1 Tiller Corporation – 12450 Ranch Rd. NW
Conditional Use Permit for portable concrete plant, Case No. CU 17-34
Mr. Carlton requested this item be continued to the December 19, 2017, Planning
Commission meeting to allow time for the applicant to meet with staff.
Chair Johnson opened and requested to continue the public hearing to December
19, 2017.
Moved by Commissioner Larson-Vito and seconded by Commissioner Thiel
to continue the public hearing for the request by Tiller Corporation for a
Conditional use Permit for portable concrete plant to the December 19, 2017,
Planning Commission meeting.
Motion carried 5-0.
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November 28, 2017
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4.2 Ordinance Amendment – City of Elk River
Subdivisions across plat boundaries, Case No. OA 17-12
Mr. Carlton presented the staff report.
Commissioner Rydberg asked what cost savings are being generated with this
process. Mr. Carlton stated a $100 fee and a $100 escrow would be required and
noted the current procedure required a $275 fee and $1,000 escrow.
Chair Johnson opened the public hearing.
There being no one to speak, Chair Johnson closed the public hearing.
Moved by Commissioner Rydberg and seconded by Commissioner Thiel to
recommend approval of the ordinance amendment establishing the platted
exemption process under Section 230-352(c) as outlined in the staff report.
Motion carried 5-0.
4.3 Ordinance Amendment – City of Elk River
Remove Planning Commission work session from city ordinance, Case No.
OA 17-14
Mr. Carlton presented the staff report.
Chair Johnson opened the public hearing. There being no one present to speak,
Chair Johnson closed the public hearing.
Moved by Commissioner Thiel and seconded by Commissioner Feinstein to
recommend approval of the ordinance amendment removing the Planning
Commission workshop from city ordinance as outlined in the staff report.
Motion carried 5-0.
4.4 Beaudry Oil/Truck Shop – 620, 634 Quinn Ave. & 623 & 633 Proctor
Ave.
Preliminary Plat review of New Resources Addition, Case No. P 17-23
Conditional Use Permit to establish a truck storage, maintenance, and repair
facility, Case No. CU 17-36
Mr. Carlton presented the staff report. He indicated staff was recommending
approval of these items.
Chair Johnson opened the public hearing. There being no one to speak, Chair
Johnson closed the public hearing.
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November 28, 2017
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Commissioner Larson-Vito asked about the long term plans for the creation of
another cul-de-sac and any concerns that may create.
Mr. Carlton stated staff has been working with Sherburne County and MnDOT to
review and improve the intersection performance at Proctor Avenue and Highway
10. He stated in order to add the right turn lane along southbound Proctor Ave, a
th
cul-de-sac would have to be construct at the end of 6 Street. Full access for the
th
parcels along 6 street will be maintained, but access will only come from Quinn
Avenue to the west.
Commissioner Rydberg asked about the creation of a new street and the effect on
the properties to the south and wondered if there were aesthetic problems being
generated.
Mr. Carlton stated that hadn’t been discussed but the area is zoned commercial and
is guided for long-term commercial uses. He indicated construction of the truck
storage would take place late 2018 and county construction of a dedicated right turn
lane would take place around 2020.
Commissioner Thiel stated he felt the street would be minimally used due to it being
guided for more commercial use.
Moved by Commissioner Larson-Vito and seconded by Commissioner
Feinstein to recommend approval of the Preliminary Plat of New Resources
Addition as outlined in the staff report with the addition of the following
condition:
Execution of a development/land swap agreement between the City of
Elk River and New Resources, LLC outlining timing and
responsibilities of the land exchange, to the satisfaction of both
parties.
Motion carried 5-0.
Moved by Commissioner Larson-Vito and seconded by Commissioner Thiel
to approve the Conditional Use Permit for a truck storage, maintenance, and
repair facility, with the following conditions:
1. The authorized Conditional Use Permit will not be recorded until the
associated Zone Change and Plat have been recorded.
2. Building permits for the described work will not be issued until the
Conditional Use Permit is recorded.
3. If the proposed work described in the application and Conditional Use
Permit has not been substantially completed within two years after the
Conditional Use Permits date of issuance, the permit shall expire and
become void.
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4. If the authorized use ceases for more than six months, the Conditional
Use Permit shall expire.
5. The applicant must apply for and receive approval for all required
permits before any construction may begin.
6. Curbs at abandoned driveways on Proctor Road shall be replaced with
concrete barrier style curbing.
7. The site will need to comply with Chapter 57 of the MN State Fire
Code.
8. Submittal of a lighting plan demonstrating compliance with Sec. 30-
937 of the city code.
9. Submittal of an updated landscaping plan demonstrating compliance
with Sec. 30-934 of the city code.
10. Submittal of an updated site plan including the location of trash
facilities and demonstrating screening sufficient to satisfy Sec. 30-905
of the city code.
Motion carried 5-0.
5.1 General Business
There was no general business.
6.1 City Council Liaison Update
Councilmember Wagner stated she will work with staff to discuss her thoughts and
potentials solutions regarding the Weinmann variance.
7. Adjournment
There being no further business, Chair Johnson adjourned the regular meeting of the
Elk River Planning Commission at 7:40 p.m.
Minutes prepared by Jennifer Green.
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Tina Allard
City Clerk
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Eric Johnson
Planning Commission Chair