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8.1. SR 12-18-2017 Eclty1� ,.,�� Request for Action River To Item Number Mayor and City Council 8.1 Agenda Section Meeting Date Prepared by General Business December 18, 2017 Justin Femrite, P.E., City Engineer Item Description Reviewed by Ice Arena Schematic Design Calvin Portner, City Administrator Reviewed by Michael Hecker, Park and Recreation Director Action Requested Approve,by motion,proceeding to final design with the Council-preferred schematic design option. Background/Discussion The Ice Arena Design Committee has continued work in the schematic design phase of the Ice Arena Project. There remain two separate elements to the project that are of focus, the Ice Arena and the replacement location for the softball field. We continue to explore options for the softball field replacement which will come forward for Council discussion at a future meeting. The Ice Arena Committee will be presenting two schematic design options for consideration. The first option is a refined layout of the facility as discussed previously (a single new ice sheet with support spaces, a renovated NHL sized sheet in the Olympic building, and space reserved for a future 3rd sheet addition). The committee has been referring to this at the "Original" option. After discussions with the school district, consideration of schedules and effects on user groups and fresh eyes from our construction management team, a"Revised" option has been developed to better accommodate some of the challenges that were identified with the "Original" option. The team will present the two options, their schedules and the estimated project costs of each. We will be looking for direction from the Council on which option should be moved into final design. Financial Impact Overall estimates for each option will be provided in the presentation. Both options keep the total project costs in the $20.0 and $25.0 million range as previously communicated. Attachments ■ None The Elk River Vision A PehoMing community 2a itb revolutionary and spirited resourcefulness, exceptional POWERED By service, and community engagement that encourages and inspires prosperity INAMIRE1 Ice Arena Schematic Design Options Design Team - Thank you Kevin Bergstrom — Chamber Representative Dave Williams — Community Resident at Large Guenther Sagan — Park and Recreation Commission Harold Gramstad — Lions Club Representative Matt Westgaard — Council Representative ISD 728 Partners City Staff 292 Design Group RJM Construction Original Option Design Elements ■ Remove the Barn & construct 1 new premium indoor ice sheet ■ Renovate Olympic rink into NHL size ■ Reserve space for a future 3rd sheet ■ Provide dryland training space ■ Provide team rooms, varsity locker rooms, and coach rooms ■ Include meeting room space ■ Add turf for single arena floor when ice is removed ■ Office and support area for Lions Club (if needed) ■ Leasable retail space for chiropractic or apparel (if desired) Anticipated construction schedule - March 2018 to June 2019 Original Option ] cily 1 I Elk River MW--I-I-L J 4V:R- _jp- 77 fin 'can Fy 0 0 7 Wl Trq 0 0 0 F./ 0 Q i ------------- MMN L"EL MAN Original Option � Lower Level ------------------ I ------JLIrr I r � I I I I I I � I \ L---J �swuEEa.Em aara ..., O O i O O Pa start�.r7 tm EGnri!} vL "01 0 0 O ° on.�E,r 1 r � II � Lor. 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A) O W ot sM � � MExETti �) WEEr}O D7pipi' �) ecor wr.w 1 / l ~ — d IIOCf sA01Y niwn n+faun UPPER LC'���4 RLav Ori inal O tion - Upper Level g p Original Option Challenges ■ Proposed schedule interferes with multiple school and ice uses Includes heavy demo work with school in session ■ Long construction schedule with large impacts to user groups ■ Higher management cost for a longer schedule ■ Keeps main entrance of facility close to high school ■ Does not set up well for any future expansion possibilities or possible sharing of use with ISD stadiums ■ Sets up a complex future building addition for 3rd sheet ■ Limits turf space to off season times (late spring and summer) s I'i'204"Imm a Revised Option Design Elements ■ Removes Barn & construct 2 new indoor ice sheets ■ Converts Olympic to dryland and year-round turf space (building would provide space for the future 3rd sheet) ■ Provides team rooms, varsity locker rooms, and coach rooms ■ Includes meeting room space ■ Includes office and support area for Lions Club (if needed) ■ Leasable retail space for chiropractic or apparel (if desired) ■ Maintains Olympic ice through 2018-19 season Anticipated construction schedule - June 2018 to April 2019 Revised Option - _ E URI Air i � f r • r Ci-u of Elly -�-� River �— eili•MG tiff•iEGM� v vly i'pAGr R - _- irryr[utq EtCK ' \\ FEIIAMACf .YaAdE �a I 1 I �warx r I cuicE irpFKk L I AFF i I rrAr i I I , I I •'a rru. � �,I I I • O O I rurr i I m.riA AhM O O I f I I Wran - ' I cw. I I ..Aa rw.rit I rGrri :1 I I - _ MS I GDAGr I � I O O i I I - I I I rrAM r' I 1LAY V � � 11 i �A1Q Aietc. rA 9 O _-. ___ —__--__—_— _— I I I 1 esr`�E%ww 1 � 1 11 ---------------------- in..r 4d 40 6b 60 I _ _ I y-------------- ewcearwF wroFE oa j ra"'M KA�ulrur — I I __________________________J ----------- devised Option - Lower Level •V V• .R.a1. \t lilt 1 00 o 0,, a.ruw nw�ra Q o o 0 0 rim w.+ o o v o i 1 0 p •, 0.— I U I o o 0 I, I 0 ..N+ar. cud La ass 4.0 ( -. . . u.a .P__�.__kg_etria�jfad4le_� p�,N pq ppqq ..s+f�a a.c...pw gam. Y10WM L: r ^(C�.CMJRSFI.FVF[.PLAN Revised -O tion Upper Level p Revised With Solutions r%lw: rwo ,%W 0 0 6 0 Eno Ead Option C.Aha.10 10 e 0 Ono bu e 0 s ■ Proposed schedule interferes with multiple school and ice uses. Includes heavy demo work with school in session ■ Long construction schedule with large impacts to user groups ■ Higher management cost for a longer schedule ■ Keeps main entrance of facility close to high school ■ Does not set up well for any future expansion possibilities or possible sharing of usage with ISD stadiums ■ Sets up a complex future building addition for 3rd sheet ■ Limits turf space to off season times (late spring and summer) Revised With Solutions r%lw: rwo ,%W 0 0 6 0 Eno Ead Option C.Ah..a,10 10 e.0 Ono bu e.0 sft-W Begins early June after school year and sport seasons ■ Long construction schedule with large impacts to user groups ■ Higher management cost for a longer schedule ■ Keeps main entrance of facility close to high school ■ Does not set up well for any future expansion possibilities or possible sharing of usage with ISD stadiums ■ Sets up a complex future building addition for 3rd sheet ■ Limits turf space to off season times (late spring and summer) Revised With Solutions 8so:-g0-pCa Option C..! h%cA%&"_Mu^c Begins early June after school year and sport seasons Reduces the construction schedule to about 10 months ■ Deeps main entrance of facility close to high school ■ Does not set up well for any future expansion possibilities or possible sharing of usage with ISD stadiums ■ Sets up a complex future building addition for 3rd sheet ■ Limits turf space to off season times (late spring and summer) t � Revised With Solutions 8�i-g0-pCa Option C..! h%cA%&"_Mu^c Begins early June after school year and sport seasons Reduces the construction schedule to about 10 months Moves entrance further away from the school ■ Does not set up well for any future expansion possibilities or possible sharing of usage with ISD stadiums ■ Sets up a complex future building addition for 3rd sheet ■ Limits turf space to off season times (late spring and summer) t � Revised With Solutions r%so: =0 n Ca ,%WE Option C..! EhE%at 10 10 e.0 EnE bu e.0 sft-W Begins early June after school year and sport seasons Reduces the construction schedule to about 10 months Moves entrance further away from the school Allows for future city/school collaboration for restrooms, locker rooms and concessions �) -tQj;,,. ■ Sets up a complex future building addition for 3rd sheet ■ Limits turf space to off season times (late spring and summer) Revised With Solutions r%so: =0 n Ca ,%WE Option C..! EhE%at 10 10 e.0 EnE bu e.0 sft-W Begins early June after school year and sport seasons Reduces the construction schedule to about 10 months Moves entrance further away from the school Allows for future city/school collaboration for restrooms, locker rooms and concessions . mtai • shell fo r cet i ■ Limits turf space to off season times (late spring and summer) City of ` Revised With Solutions r%so: =0 n Ca Option C..! EhE%at 10 10 e.0 EnE bu e.0 sft-W Begins early June after school year and sport seasons Reduces the construction schedule to about 10 months Moves entrance further away from the school Allows for future city/school collaboration for restrooms, locker rooms and concessions, -�,, .a,,,,.,� aintains r vide ells . aft a rd s^ HOW&for r rYlan f v k-1"iY Revised Option The revised option further allows: ■ No phased ice system or temporary tie overs ■ Expanded revenue with additional year-round space ■ Reuse of existing asset ■ Ability to keep 2-sheets of ice longer into spring to increase revenue ■ More expansion opportunities for retail or community space ■ Dryland/turf indoor amenity in Elk River that expands to more users Estimate of Project Cost Original Option Ice Arena Building (incl. CM) $19.0 M Soft Costs (Arch, Legal, FFE, Testing) $ 2.1 M Total Ice Arena $21.1 M Softball Field Relocation/Park Changes $ TBD Revised Option Ice Arena Building (incl. CM) $20.8 M Soft Costs (Arch, Legal, FFE, Testing) $ 2.1 M Total Ice Arena $22.9 M Softball Field Relocation/Park Changes $ TBD 'qq 47**4 ' t � 0 III - Com►.-.O� ---:� _ Iii Elk River