4.4. SR 01-16-2018 EOty1� ,.,�� Request for Action
River
To Item Number
Mayor and City Council 4.4
Agenda Section Meeting Date Prepared by
ConsentJanuary 16, 2018 Justin Femrite P.E., City Engineer
Item Description Reviewed by
2018 Maintenance Agreement with Wright County Cal Portner, City Administrator
for Parrish Avenue Bridge Reviewed by
Action Requested
Adopt,by motion, the 2018 Maintenance Agreement Resolution between the City of Elk River and
Wright County for routine maintenance work on the Parrish Avenue Bridge.
Background/Discussion
Annually, the City of Elk River is asked to enter into a maintenance agreement with Wright County for
maintenance of the Parrish Avenue Bridge. Since the bridge was rebuilt, the city and Wright County have
shared maintenance duties. The agreement is the same as the agreement entered into in past years.
Financial Impact
There is no financial impact beyond the maintenance issues that the city has currently been responsible
for on the Parrish Avenue Bridge. These include maintenance of the street lights,removal of snow from
the sidewalk, maintenance of the slope and berms on the north approach, snow and ice control from
bridge and approaches, and removal of marking/spray paint from visible surfaces of bridge structure.
Attachments
■ Cover letter from Virgil Hawkins,Wright County Highway Engineer
■ Maintenance Agreement Resolution for 2018
The Elk River Vision
A PehoMing community 2a itb revolutionary and spirited resourcefulness, exceptional POWERED By
service, and community engagement that encourages and inspires prosperity INAMIRE1
WRIGHT COUNTY
DEPARTMENT OF HIGHWAYS
Wright County Highway Department Building
3600 Braddock Avenue NE
Buffalo, MN 55313
Telephone: (763) 682-7383
FAX: (763) 682-7313
January 02, 2018
City of Elk River
Jennifer Johnson
13065 Orono Parkway, Box 490
Elk River, MN 55330-0490
Re: 2018 Maintenance Agreement
Dear Ms. Johnson:
JAN - 4 2010
VIRGIL HAWKINS, P.E.
Highway Engineer
CHAD HAUSMANN, P.E.
Assistant Highway Engineer
STEVE MEYER
Maintenance
Superintendent
JEREMY CARLSON, P.L.S.
Right -of -Way Agent
SARA BUERMANN, P.E.
Traffic Engineer
It is once again time to renew our annual municipal agreement for the maintenance activities on the
road(s) listed on the enclosed agreement.
Wright County will continue to use the same method for computing the reimbursement for these
maintenance agreements with Wright County cities. Beginning with the 2001 agreements, we based the
reimbursement on the average municipal maintenance costs for the previous three years. Before that,
we had based the reimbursement on cost history for only one year. This change minimizes the variability
in costs from year to year which can occur, particularly for snow/ice control. The estimated total cost on
the attached agreement is based on the average of the years 2014, 2015, and 2016 (since 2017 costs are
not compiled yet). Please note that the actual payment for this 2018 agreement will be based on the
average costs for the years 2015, 2016, and 2017.
I have enclosed two copies of the 2018 agreement for your review and approval by the City Council. Please
return both copies of the executed agreement. After approval by the County Board, one of the copies will
be returned to you for your files. A check reimbursing your city for the maintenance activities covered
under our 2017 agreement will be sent out soon.
If you have any questions concerning this, or if you note any discrepancies, please don't hesitate to contact
our office.
Sincerely,
Virgil Hawkins
County Highway Engineer
Enclosed: (2) Two 2018 Maintenance Contracts
RESOLUTION IS—
MAINTENANCE AGREEMENT- 2018
THIS AGREEMENT made and entered into by and between the City of Elk River hereinafter referred to as the
"City" and the County of Wright hereinafter referred to as the "County".
WHEREAS, it is deemed to the best interest of all parties that the duties and responsibilities of both the City and
the County as to maintenance on Bridge #86515 and its approaches should be clearly defined.
NOW THEREFORE, IT IS AGREED with regard to said structure maintenance:
MAINTENANCE
CITY RESPONSIBLE FOR:
(1) Maintenance of street lights;
(2) Removal of snow from sidewalk;
(3) Maintenance of slopes/berms and roadway on north approach (includes: turf maintenance,
bituminous maintenance, drainage and riprap maintenance);
(4) Snow and ice control from bridge and approaches;
(5) Removal of markings/spray paint etc. from visible surfaces of bridge structure.
COUNTY RESPONSIBLE FOR:
(1) Periodic sweeping to remove sand and debris and removing sand/dirt from expansion joints;
(2) Signing for bridge and approaches;
(3) Maintenance of slopes/berms and roadway on south approach (includes: turf maintenance,
bituminous maintenance, drainage and riprap maintenance);
(4) Centerline and edge pavement marking (includes stop bar).
The agreement between the City and County shall be for a one-year period and run from January 1, 2018, to
December 31, 2018. All maintenance responsibilities will be deemed 'offsetting" therefore no payments will be required
for the individual maintenance work which conforms to the areas stated herein and performed under authorization of
either the City or County.
In the event that the structure needs major maintenance/rehabilitation an agreement detailing the work and
shared costs must be approved and accepted by the City and County.
ADOPTED:
r�
ATTEST:
City Clerk
Mayor
CERTIFICATION
I hereby certify that the above is a true and correct copy of a resolution duly passed, adopted and approved by
the City Council of said City on 20_
APPROVED AND ACCEPTED:
COUNTY OF WRIGHT
Chairman of the Board Date
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County Coordinator Date
City Clerk
Name of City