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02-04-1991 CC MIN e MINUTES OF THE ELK RIVER CITY COUNCIL HELD AT THE ELK RIVER CITY HALL MONDAY, FEBRUARY 4, 1991 MEMBERS PRESENT: Mayor Tralle, Councilmembers Schuldt, Holmgren, and Dietz MEMBERS ABSENT: Councilmember Kropuenske (out of town on vacation) STAFF PRESENT: Pat Klaers, City Administrator; Sandy Thackeray, City Clerk; Phil Hals, Street Superintendent; Darrell Mack Wastewater Treatment Plant Supervisor; Steve Rohlf, Building and Zoning Administrator; and Terry Maurer, City Engineer 1. Call meetin~ to order Pursuant to due call and notice thereof, the meeting of the Elk River City Council was called to order by Mayor Tralle at 7:00 p.m. 2. Consider 2/4/91 Council A~enda COUNCILMEMBER SCHULDT MOVED TO APPROVE THE 2/4/91 CITY COUNCIL AGENDA. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 4-0. 4It 3.1. Consider 1/12/91 Council Minutes COUNCILMEMBER DIETZ MOVED TO APPROVE THE 1/12/91 COUNCIL MINUTES. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 4-0. 3.2. Consider 1/28/91 Council Minutes COUNCILMEMBER SCHULDT MOVED TO APPROVE THE 1/28/91 COUNCIL MINUTES. COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 4-0. 4. Open Mike Dennis Chuba addressed the Council regarding the allowable sign height for a sign located at his business at 317 Main Street. He suggested that the City restudy the allowable sign height for commercial (C2) businesses. He indicated that the maximum allowable sign height allowed by the ordinance at this time is 60 inches and indicated that this is not sufficient. Mayor Tralle directed the Building and Zoning Department to review whether it would be appropriate to consider a change in the ordinance. Also, if a hardship exists, then Mr. Chuba could apply for a variance. 5.1. Naples Street Discussion e Terry Maurer explained that the residents have petitioned to improve Naples Street and 186th Avenue to City standards. Mr. Maurer indicated that certain issues should be considered prior to a decision being made to go ahead with the project. The City should consider whether a permanent street should be constructed in an area that is planned for City Council Minutes February 4, 1991 Page 2 e sewer and water extensions in the next five years. Other issues of concern relate to right-of-way acquisition and method of assessment. Mr. Maurer explained that the property owners are concerned that the area cannot be properly policed due to it being a private road. The property owners also desire the City to maintain the road. He suggested that the City hold an informational meeting with the residents to discuss improvement options before proposing a project to the City Council. It was the consensus of the City Council to hold an informational meeting with the property owners to inform them of all the issues of concern. COUNCILMEMBER HOLMGREN MOVED TO ADOPT RESOLUTION 91-6 A RESOLUTION RECEIVING THE FEASIBILITY REPORT IN THE MATTER OF THE NAPLES STREET/186TH AVENUE IMPROVEMENT OF 1991. COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 4-0. 5.2. East Main Street Sewer Report e Terry Maurer reviewed the East Main Street Sanitary Sewer Analysis report with the City Council. He stated that the study was authorized by Council on June 11, 1990, to analyze the capacity of the existing sani tary sewer on East Main Street. The report concluded that the existing sewer line has the capacity to allow full development of undeveloped property in the area. The report also looks at the necessary improvements for the full development of the unsewered areas in Phase II of the Growth Management Plan. COUNCILMEMBER HOLMGREN MOVED TO ACCEPT THE EAST MAIN STREET SANITARY SEWER ANALYSIS DATED NOVEMBER 1990. COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 4-0. 5.3. Main Street/169 Update Terry Maurer indicated that the City is proceeding with preparation of plans for the upgrading of Main Street/169 and with the revision of the signal. He further indicated that in April MN/DOT will make a decision on whether this project can be financed in 1991. 5.4. Proctor Avenue Feasibility Study Terry Maurer indicated that the Proctor Avenue Improvement Project will take place sometime in 1991. He stated that there will be issues associated with the project such as sidewalks, underground utilities and construction easements which may require City cost participation and special assessments. e COUNCILMEMBER SCHULDT MOVED TO ADOPT RESOLUTION 91-7, A RESOLUTION ORDERING A PRELIMINARY FEASIBILITY REPORT IN THE MATTER OF THE PROCTOR AVENUE IMPROVEMENT OF 1991. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 4-0. City Council Minutes February 4, 1991 Page 3 -------------------------- e 5.5. Mississippi Rip-Rap Project Update Terry Maurer informed the Council that the rip rap project along the Mississippi River Bank has been completed. Property restoration which will be completed in the Spring. 5.6. Otse~o Sewer Terry Maurer indicated that the City Council had considered the idea of sharing (at a cost to be determined) some of the City's sewer capacity to Otsego until such time that they can build their own plant. He stated that at a recent joint City Council meeting with Otsego, he got the impression that Otsego would not request sewer capacity from Elk River until the late 1990's. The City Administrator indicated that by the time Otsego is ready to request Elk River's sewer capaci ty, there may be no "excess" capacity remaining. The Council discussed the fact that if Otsego did purchase temporary sewer capacity from Elk River, a time limit would have to be set for disconnection. The Council discussed the fact that this could turn into a difficult situation if Elk River needed the capacity and Otsego was not ready to disconnect by the set date. e Mayor Tralle indicated that if the City does provide capacity to Otsego, one of the stipulations should be that the capacity would be available to residential property only. Mayor Tralle suggested the possibility of an area wide sewer district. He directed the City Engineer to study this possibility and report back to the Counci 1. 5.7. Pay Estimate #3 for Evans Avenue Project COUNCILMEMBER HOLMGREN MOVED TO APPROVE PAY ESTIMATE #3 FOR EVANS AVENUE STREET IMPROVEMENT TO BITUMINOUS CONSULTING AND CONTRACTING FOR $8,331.42. COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 4-0. 5.8. Fillmore Street Plans The City Engineer explained that MnDOT will be changing the rules for road design this Spring. He indicated that the proposed changes would require Fillmore to be a 9 ton road design rather than a 7 ton design, therefore, increasing the City's cost. Mr. Maurer suggested authorizing the preparation of plans and specifications in order to get them approved by MnDOT prior to the rule changes. e COUNCILMEMBER DIETZ MOVED TO ADOPT RESOLUTION 91-8 A RESOLUTION ORDERING THE PREPARATION OF PLANS AND SPECIFICATIONS IN THE MATTER OF THE FILLMORE STREET IMPROVEMENT OF 1991. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 4-0. e e e City Council Minutes February 4, 1991 Page 4 6.1. On-Sale 3.2 Malt Liquor License/Pinewood Golf Course COUNCILMEMBER DIETZ MOVED TO AUTHORIZE A 3.2 ON SALE MALT LIQUOR LICENSE FOR PAUL KRAUSE AT THE PINEWOOD GOLF COURSE. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 4-0. 6.3. Truck Scales Discussion was held regarding the City's proposed purchase of truck scales. Councilmember Dietz indicated that the County has recently purchased two more scales. He stated that he felt the City's purchase of truck scales should be a last resort measure and that the City should first contact the violators and give them a warning. Mayor Tralle indicated that if the City purchased the truck scales, the fines would help offset the expenditure. He indicated that the main issue is the preservation of City streets, and if the City had scales, it would not take long before truckers started avoiding City residential streets. COUNCILMEMBER HOLMGREN MOVED TO APPROVE THE PURCHASE OF THE TRUCK SCALES AND THAT THE POLICE CHIEF IS TO REPORT TO THE CITY COUNCIL THE DEPARTMENT'S PLANS FOR IMPLEMENT A TI ON AND ENFORCEMENT. COUNCI LMEMBER SCHULDT SECONDED THE MOTION. Councilmember Dietz indicated that he is in favor of preserving the City roads but feels this is a last resort measure. THE MOTION CARRIED 3-1. COUNCILMEMBER DIETZ OPPOSED. 6.2. Job Descriptions The City Administrator indicated that the job descriptions have been written in a standard, general format. He indicated that all individual duties of each position are not intended to be included in job descriptions. He further stated that Councilmember Schuldt has suggested some minor modifications to the job descriptions which will be included, plus the inclusion of a written evaluation requirement for all department heads and the City Administrator. COUNCILMEMBER DIETZ MOVED TO APPROVE THE JOB DESCRIPTIONS FOR ALL CITY POSITIONS WITH THE KNOWLEDGE THAT MINOR REVISIONS WILL BE MADE. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 4-0. The Council recessed at 8:45 p.m. The Council reconvened at 8:55 p.m. 7.1. Street Department Annual Report/PHIL HALS Phil Hals distributed information regarding the sweeper bid tabulations. He indicated that the City received four bids and he is recommending to accept the bid from MacQueen Equipment. e e e City Council Minutes February 4, 1991 Page 5 -------------------------- COUNCILMEMBER SCHULDT MOVED TO ACCEPT THE BID FROM MACQUEEN EQUIPMENT FOR AN ELGIN PELICAN SERIES P SINGLE GUTTER BROOM MACHINE AT A COST OF $66,384. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 4-0. Phil Hals, Street/Park Superintendent, presented the Street and Park Department Annual Report to the City Council. The report focused on 1990 accomplishments and goals for 1991 work projects. 7.2. Wastewater Treatment Plant Annual Report/Darrell Mack The WWTP Superintendent, Darrell Mack, requested Council approval to purchase a new pump to replace the digester mixing pump that has become inoperative and would need major repairs. COUNCILMEMBER HOLMGREN MOVED TO AUTHORIZE THE PURCHASE OF A NEW PUMP FOR THE WWTP AT AN ESTIMATED PRICE OF $8,000. MAYOR TRALLE SECONDED THE MOTION. THE MOTION CARRIED 4-0. The Superintendent reviewed with the City Council the Minnesota Department of Health requirements for WWTP laboratory certification. The Superintendent requested a motion from the City Council authorizing the City to enter into an agreement with the Department of Health for certification of the laboratory. COUNCILMEMBER DIETZ MOVED TO AUTHORIZE WWTP SUPERINTENDENT DARRELL MACK TO ENTER INTO AN AGREEMENT WITH THE DEPARTMENT OF HEALTH TO CERTIFY THE ELK RIVER WWTP LABORATORY. MAYOR TRALLE SECONDED THE MOTION. THE MOTION CARRIED 4-0. Darrell Mack, WWTP Superintendent, presented the Wastewater Treatment Plant Annual Report to the City Council. The report focused on 1990 accomplishments and 1991 goals. 7.3. Buildin~ and Zonin~ Department Annual Report/Stephen Rohlf Stephen Rohlf, Building and Zoning Administrator, presented the Building and Zoning Department Annual Report to the City Council. The report focused on 1990 accomplishments, trends in the Building and Zoning Department throughout the 1980's and proposed projects and goals for 1991. 8. Other Business No issues were presented under this item. 9. City Administrator Update The City Administrator requested authorization to pay Doyle Equipment for the roadside mower that was authorized on 1/28/91. e e e City Council Minutes February 4, 1991 Page 6 -------------------------- COUNCILMEMBER HOLMGREN MOVED TO AUTHORIZE THE PAYMENT OF $11,500 TO DOYLE EQUIPMENT FOR THE PURCHASE OF A ROADSIDE MOWER FOR THE STREET DEPARTMENT. COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 4-0. The City Administrator updated the City Council on the personnel consultant expenses. It was noted that the total expenses anticipated to be paid to the personnel consultant will exceed the bid proposal that was approved by the City Council. This overrun is due to additional attendance at City Council meetings by the consultant and additional meetings with the City Staff. Expenditures are anticipated to exceed the bid by approximately $2,500. The City Council indicated no concern with this overrun due to the quality of work that has been produced by the consultant. 12. Adjournment There being no further business, COUNCILMEMBER DIETZ MOVED TO ADJOURN THE MEETING OF THE ELK RIVER CITY COUNCIL. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 4-0. The meeting of the Elk River City Council adjourned at approximately 11:30 p.m. ;L/ 1 I " G~-~~'7 Sandra Thackeray City Clerk