03-20-1991 CC MIN
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MEETING OF THE ELK RIVER CITY COUNCIL WORKSESSION
HELD AT THE ELK RIVER CITY HALL
WEDNESDAY, MARCH 20, 1991
Members Present:
Mayor Tralle, Councilmembers Schuldt, Holmgren, Dietz
and Kropuenske
Members Absent:
None
Staff Present:
Pat Klaers, City Administrator; Tom Zerwas, Chief of
Police; Sergeant Tom Tyler; Sergeant Brad Rolfe; and
Lori Johnson, Finance Director
Also Present:
Zack Johnson and Kevin Conley, EOS Architecture
1. Call Meetin~ To Order
Pursuant to due call and notice thereof, the meeting was called to
order at 7:10 p.m.
2.
Consider 3/20/91 Worksession A~enda
COUNCILMEMBER HOLMGREN MOVED TO APPROVE THE 3/20/91 CITY COUNCIL
WORKSESSION AGENDA AS SUBMITTED. COUNCILMEMBER KROPUENSKE SECONDED THE
MOTION. THE MOTION CARRIED 5-0.
3.
Discussion
Mayor Tralle turned the meeting over to Zack Johnson who distributed a
proposed sub-agenda which contained questions which need to be answered
regarding the construction of a City Hall and Police Station.
There was general discussion regarding the accessibility and visibility
of the City Hall and Police Station. There was also discussion on
whether the Police Department and City Hall should be one building or
two.
Zack Johnson distributed staffing estimates which were developed by
City staff. The Council felt that the police staff seemed appropriate;
however, it was the consensus that the projection for City Hall was
conservative and that 50 employees was more realistic.
Mayor Tralle indicated that he would like to see vehicle registration
become a public activity as soon as the building construction is
complete. There was discussion regarding the Elk River Municipal
Utilities joining other City staff at the new City Hall. Both Duane
Kropuenske and Roger Holmgren felt strongly that the Utilities should
be in the same building within five years.
A Police Department Program Summary was distributed indicating that,
assuming a free standing building, the ultimate building for the year
2003 would contain 11,500 square feet and that a building for 1993
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would consist of 10,000 square feet. There was discussion on the
training room, line up room, and firearms range. Tom Zerwas, Chief of
Police, indicated that the officers are having problems getting the
space to do their firearms training. He also indicated that this is a
major area of liability to the City, therefore, the officers must be
properly trained. Sergeant Rolfe, who is the firearms training
instructor, indicated that they like to train quarterly at a minimum,
but would prefer training and certification monthly. Currently they
are using the St. Louis Park gun club for training. However, that
facility is becoming too restrictive and does not meet the needs of the
Police Department.
A similar City Hall Program Summary was distributed which assumes a
freestanding building and 45 employees. It was noted that a banquet
room capable of seating 400 people was included as was a catering
ki tchen. A building for the year 2003 would include approximately
20,099 square feet excluding the unfinished basement and a 1993
building would include approximately 15,850 square feet. Zack went on
to indicate that as separate facilities, the building size in 1993
would be 6,800 for the City Hall, approximately 10,000 for the Police
Station and 11,500 for meeting rooms for a total of 28,300 square
feet. Expansion space needed by the City Hall and Police Department
would be 4,500 square feet, which is considerably less than the 11,500
square feet programmed for meeting rooms.
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Mayor Tralle questioned what the estimated cost of building these
facilities would be. lack Johnson indicated that the bricks and mortar
cost of the Police Station would be approximately $75 per square foot;
the City Hall $65 per square foot and the meeting rooms $80 per square
foot.
Zack distributed a Development Cost Sheet which outlines numerous items
which will add to the cost of the facility.
A Preliminary Project Schedule was distributed which projected that
occupancy would not occur at least until 20 months after inception of
the project.
Duane Kropuenske questioned the possibility of the City purchasing and
renovating the County administration building. Zack indicated that he
is evaluating the County building and will rebort back to the Council
with his findings.
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A Site Selection and Analysis packet was distributed which included the
site drawings of the following sites: Morrell and Houlton, Precision
Arts, E & 0 Tool, Gospodor, Old City Hall and the Downtown site. After
considerable discussion, the Council decided to eliminate the Precision
Arts and E & 0 Tool sites from further consideration. Zack will have
more detailed site information available for the Council at the next
worksession. In the meantime, the Conncil recommended pursuing the
Gospodor site including the purchase of Lot 3 which abuts the other
Gospodor parcels even though other parcels are also under consideration
for a city hall site and the final site has not been selected.
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The next City Council public facilities worksession was scheduled for
April 17, 1991.
4.
Adjournment
The meeting of the Elk River City Council worksession adjourned at
10:10 p.m.
Respectfully submitted,
Lori Johnson
Finance Director