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07-22-1991 CC MIN e e e MEETING OF THE ELK RIVER CITY COUNCIL HELD AT THE ELK RIVER CITY HALL MONDAY, JULY 22, 1991 Members Present: Mayor Tralle, Councilmembers Kropuenske, Schuldt, Dietz and Holmgren Members Absent: None Staff Present: Pat Klaers, City Administrator; Lori Johnson, Finance Director; Sandra Thackeray, City Clerk 1. Call Meetin~ To Order Pursuant to due call and notice thereof, the meeting of the Elk River City Council was called to order at 7:00 p.m. by Mayor Tralle. 2. Consider 7/22/91 City Council A~enda Mayor Tralle noted that there would be a closed session of the Ci ty Council following the regular Council meeting for the purpose of discussing the Labor Union Contract. COUNCILMEMBER KROPUENSKE MOVED TO APPROVE THE 7/22/91 CITY COUNCIL AGENDA. COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 5-0. 3. Open Mike Richard Nelson requested permission to construct a 12 foot high by 2 foot wide by 4 foot sign in the shape of a thermometer to show progress in the collection of money to be used for a bone marrow transplant for Blaine Wright. COUNCILMEMBER KROPUENSKE MOVED TO AUTHORIZE THE PLACEMENT OF THE SIGN IN JACKSON SQUARE FOR 75 DAYS. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5-0. 4. Carol Mills Presentation on Guardian An~els Housin~ Project Carol Mills of the Guardian Angels Foundation, indicated that Guardian Angels is pursuing an expansion to its present residential campus. She indicated that Guardian Angels is requesting funding through the Department of Housing and Urban Development which would allow the construction of approximately 50 units on the Guardian Angel campus. She further indicated that the HUD Grant would allow up to $60,000 per unit and that they will also allow to put in supportive services for the senior citizens. Carol Mills requested a resolution of support for this project from the City Council. City Council Minutes July 22, 1991 Page 2 e Mr. Michael Trossen, Architect for the project, reviewed the plans with the Council and indicated that the plan is for 54 units. He further indicated that the application to HUD is due by August 12. COUNCILMEMBER KROPUENSKE MOVED TO ADOPT RESOLUTION 91-41, A RESOLUTION SHOWING SUPPORT OF THE GUARDIAN ANGELS EXPANSION THROUGH HUD. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5-0. 5.1. Discussion on Fire Relief Association Benefits Lori Johnson, Finance Director, indicated that the Fire Relief Association approved a $50 increase to $1900 defined benefit per year of service and is requesting that the City Council also approve the increase. Lori also indicated that there had been concerns from both the City Council and the Auditor regarding the unfunded liability. She further indicated that the Relief Association had been made aware of these concerns at its last meeting. She noted that the unfunded accrued liability for 1990 is $78,038, up from $30,675 in 1989. She stated that the Fire Relief Association has made changes in their investment policy which had been suggested by the City. e Jim Nystrom, representing the Elk River Fire Relief Association, indicated that it was true that the ratio of accrued liability to the assets is a concern to the Auditor, however, the Association feels that the City Auditor is being overly conservative. He indicated that the Fire Relief Association is increasing the ratio of assets and decreasing the deficit in investments. Council discussion pursued regarding the unfunded liability and the impact future requests would have on the City budget. After discussion, the Council agreed that the increase requested was modest and that the Relief Association would take the City's budget problems into consideration when requesting future increases. COUNCILMEMBER KROPUENSKE MOVED TO APPROVE AN INCREASE TO THE FIRE RELIEF ASSOCIATION IN THE AMOUNT OF $50 TO $1900 PER YEAR OF SERVICE. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. Councilmember Kropuenske indicated that the City is looking at possible shortfalls in the budget and may not be able to contribute to the Fire Relief Association in 1992. THE MOTION CARRIED 5-0. 5.2. Consider Appointments to 'the Health Care Delivery Commission e Mayor Tralle indicated that the City Council appointed Mary Jo Swanson as a citizen representative to the Health Care Delivery Commission. He further stated that six other members must be appointed to the Commission and that the Elk River Ambulance Service is recommending Robert Dreissig as the Ambulance staff member appointee and Steve Di ttbenner as the Ambulance Coordinator appointee. He further stated that Health One is recommending Mark Stutelberg as the Committee appointee representing Health One Transportation and Dr. Barb City Council Minutes July 22, 1991 Page 3 e LeTourneau as the Medical Director appointee. Mayor Tralle indicated that the Chief of Police is recommending Sergeant Tom Tyler as the Police Department representative. COUNCILMEMBER HOLMGREN MOVED TO APPOINT THE FOLLOWING TO THE ELK RIVER HEALTH CARE DELIVERY COMMISSION: MARY JO SWANSON AS A RESIDENT OF ELK RIVER - 3 YEAR TERM BARB LETOURNEAU AS MED. DIRECTOR FOR ELK RIVER AMBULANCE - 1 YEAR TERM MARK STUTELBERG AS HEALTH ONE REPRESENTATIVE - 1 YEAR TERM STEVE DITTBENNER AS ELK RIVER AMBULANCE COORD. - 2 YEAR TERM ROBERT DREISSIG AS ELK RIVER AMBULANCE STAFF MEMBER - 2 YEAR TERM TOM TYLER AS THE ELK RIVER POLICE DEPT. REPRESENTATIVE - 3 YEAR TERM COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 4-0. Councilmember Kropuenske was away from the table for this item. The Council recessed at 8:00 p.m. and reconvened at 8:08 p.m. 5.3. Consider School ReQuest for Financial Assistance Rellardinll Municipal Improvements to Proposed School Site e Lloyd Brutlag, representative of the School District, reviewed the project and stated that the school would be able to pay about $275,000 of the project. Pat Klaers, City Administrator, reviewed some options for payment with the School District. He indicated that if the School District is willing to pay the assessment up front, instead of over time the fiscal and interest charges would be eliminated. Pat Klaers further indicated that there is a possibility of the project coming in under the estimated cost which would also save the school some money. Mayor Tralle indicated that he has spoken with Elk River Utilities and they have agreed to commit $25,000 to the water proj ect alone. Pat Klaers stated that assuming the project comes in 10% under the estimated cost, the Utilities pay $25,000 for the water project, and the school pays for the project up front, the total assessable portion to the school would be approximately $275,000 to $280,000. It was the consensus of the Council that the City proceed with ordering the plans and specifications so that bids can be received and, therefore, the School District can determine whether or not the project is financially feasible. Lloyd Brutlag indicated that he felt comfortable with the proposal. 5.4. Review City Hall Lease Extension Proposal e The City Administrator indicated that the current five year lease arrangement on the City Hall building expires April 1, 1992. He indicated that because the City does not anticipate being relocated into a permanent facility until mid 1993, the current leasing agreement must be extended. COUNCILMEMBER HOLMGREN MOVED TO EXTEND THE LEASE FROM 12 TO 18 MONTHS UNDER THE FOLLOWING CONDITIONS: e e e City Council Minutes July 22, 1991 Page 4 1. 2. $3100 PER MONTH THE CITY WOULD ACCEPT AN ASSESSMENT ON THE FUTURE ROAD GOING INTO THE PLAT THAT IS BEHIND THE BUILDING. THE CITY WOULD OVERLAY THE FRONT PARKING LOT. THE CITY WOULD RETURN THE PROPERTY AFTER JULY 1, 1993. 3. 4. COUNCILMEMBER KROPUENSKE SECONDED THE MOTION. THE MOTION CARRIED 5-0. 6. Other Business Councilmember Schuldt indicated that the Landmark Motel has made some changes on their property in regard to cutting down large pine trees, enlarging the parking lot and constructing a fence. He requested the Building and Zoning Department to investigate the legali ty of these changes. 7. Staff Update The City Administrator updated the Council on the budget process for 1992. He indicated that the budget hearing is set for August 26, and that the deficit is higher than in past years. He indicated that two possible budget items to consider cutting to reduce the deficit would be the Street Department employee and the Recreation Director. COUNCILMEMBER HOLMGREN MOVED TO RECESS THE MEETING IN ORDER TO HOLD A CLOSED MEETING OF THE ELK RIVER CITY COUNCIL. COUNCILMEMBER SCHULDT SECONDED THE MOTION. THE MOTION CARRIED 4-0. The meeting of the Elk River City Council recessed at 9:00 p.m. The meeting of the Elk River City Council reconvened at 9:55 p.m. 8. Adjournment There being no further business, COUNCILMEMBER HOLMGREN MOVED TO ADJOURN THE MEETING. COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 5-0. The meeting of the Elk River City Council adjourned at 9:56 p.m. Recorded by, ;;zLJL Sandra Thackeray City Clerk