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08-05-1991 CC MIN e MEETING OF THE ELK RIVER CITY COUNCIL HELD AT THE ELK RIVER CITY HALL MONDAY, AUGUST 5, 1991 MEMBERS PRESENT: Councilmembers Schuldt, Kropuenske, and Dietz. CouncilmemberHolmgren arrived at 7:45 p.m. MEMBERS ABSENT: Mayor Tralle STAFF PRESENT: Lori Johnson, Finance Director and Sandra Thackeray, City Clerk 1. Call Meetin~ to Order Pursuant to due call and notice thereof, the meeting of the Elk River City Council was called to order at 7:00 p.m. by Vice Mayor Schuldt. 2. Consider 8/5/91 Council Agenda e COUNCILMEMBER DIETZ MOVED TO APPROVE THE 8/5/91 CITY COUNCIL AGENDA. COUNCILMEMBER KROPUENSKE SECONDED THE MOTION. THE MOTION CARRIED 3-0. 3.1. Consider 7/15/91 Re~ular City Council Minutes COUNCILMEMBER KROPUENSKE MOVED TO APPROVE THE 7/15/91 REGULAR CITY COUNCIL MINUTES. COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 3-0. 3.2. Consider 7/15/91 City Council Minutes (Closed Session) COUNCILMEMBER DIETZ MOVED TO APPROVE THE 7/15/91 MINUTES OF THE CLOSED SESSION OF THE ELK RIVER CITY COUNCIL. COUNCILMEMBER KROPUENSKE SECONDED THE MOTION. THE MOTION CARRIED 3-0. 3.3. Consider 7/22/91 City Council Minutes COUNCILMEMBER KROPUENSKE MOVED TO APPROVE THE 7/22/91 CITY COUNCIL MINUTES. COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 3-0. 3.4. Consider 7/22/91 City Council Minutes (Closed Session) COUNCILMEMBER DIETZ MOVED TO APPROVE THE MINUTES OF THE CLOSED SESSION OF THE 7/22/91 CITY COUNCIL MEETING. COUNCILMEMBER SCHULDT SECONDED THE MOTION. THE MOTION CARRIED 3-0. e 4. Open Mike No one appeared for this item. City Council Minutes August 5, 1991 Page 2 e 5.1. Presentation of PlaQue from Sherburne County for Clean-Up Day Stephanie Klinzing, Sherburne County Commissioner, presented the City Council with a "Thank You" Plaque for the Clean-Up Day which Elk River hosted. 5.2. Eagles ReQuest to hold a Benefit in a Tent on their property Mr. Ken Nolte indicated he was representing the Eagles. He stated that the Eagles are requesting to erect a tent located at the rear of their property and to have a band and a dance. The purpose is to raise money for Blaine Wright who is in need of a bone marrow transplant. The City Clerk indicated that the original request was to erect a tent, to hold bingo games and serve beer in the tent. Mr. Nolte indicated that he was not aware of this request and apologized for not being more prepared. The Council discussed. the matter and decided to act on the original request of serving beer in the tent. It was also indicated that the site plan was presented to the Building and Zoning Administrator, the Chief of Police and the Fire Chief for review. e COUNCILMEMBER KROPUENSKE MOVED TO ALLOW THE EAGLES TO ERECT A TENT ON THEIR PROPERTY AND TO ALLOW THE SERVING OF ALCOHOL IN THE TENT AND IN THE FENCED IN AREA ONLY ON AUGUST 24, 1991 SUBJECT TO APPROVAL OF THE FIRE CHIEF AND POLICE CHIEF. COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 3-0. The Council indicated that if it is the intention of the Eagles to have an outdoor band and dance, then this request should be reviewed by the Police and Fire Chiefs and that their recommendation be followed. Mr. Nolte stated that the Eagles are requesting permission to hold an auction at Lion's Park as a fund raiser for Blaine Wright's surgery with a tentative date of September 14, 1991. COUNCILMEMBER DIETZ MOVED TO ALLOW THE EAGLES TO USE LION'S PARK TO HOLD AN AUCTION FOR BLAINE WRIGHT. COUNCILMEMBER KROPUENSKE SECONDED THE MOTION. Councilmember Kropuenske indicated that this request is being granted because it is for a special medical fund-raising purpose. He indicated that he would not want ~o set a precedent of holding auctions in Lion's Park. THE MOTION CARRIED 3-0. 6.1. Pay Estimate #1 for Proctor Avenue Improvement Project e COUNCILMEMBER DIETZ MOVED TO APPROVE PAY ESTIMATE #1 TO R. L. EXCAVATING, INC. IN THE AMOUNT OF $176,669.02 FOR THE PROCTOR AVENUE IMPROVEMENT PROJECT. COUNCILMEMBER KROPUENSKE SECONDED THE MOTION. THE MOTION CARRIED 3-0. City Council Minutes August 5, 1991 Page 3 e 6.2. Consider Seal Coat Bids Lori Johnson indicated that $45,000 has been budgeted for seal coating projects in 1991. She informed the Council that staff is considering adding the 165th turn lane into the RDF Plant. She stated that it may be possible to charge NSP for the sealcoating. COUNCILMEMBER DIETZ MOVED TO ADOPT RESOLUTION 91-44 A RESOLUTION ACCEPTING BID AND AUTHORIZING EXECUTION OF CONTRACT IN THE MATTER OF THE STREET SEAL COATING IMPROVEMENT OF 1991. COUNCILMEMBER KROPUENSKE SECONDED THE MOTION. THE MOTION CARRIED 3-0. 6.3. Consider Feasibility Study for Sewer and Water to City Hall Site Councilmember Holmgren arrived at this time (7:45 p.m.) Lori Johnson indicated that consideration has been given to extending utilities to the new city hall site. She stated that in order to begin the process the Council must order a feasibility study of the project. COUNCILMEMBER KROPUENSKE MOVED TO ADOPT RESOLUTION 91-45, A RESOLUTION ORDERING A PRELIMINARY FEASIBILITY REPORT IN THE MATTER OF THE PROPOSED CITY HALL SITE UTILITY AND STREET IMPROVEMENTS OF 1991. COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 4-0. e 6.4. Discussion on Green Acre Deferred Assessments Lori Johnson distributed a draft Green Acres Deferred Assessment Policy for discussion. Lori Johnson stated that it would be helpful in the future to have a special assessment policy on green acreSj this policy would make it clear to property owners how the deferment would affect their property and also would aid the City and County in collection of assessments after the parcels no longer qualify for green acre status. It was noted that the majority of the policy is dictated by Minnesota State Statutej however, there are several items that require Council input. e The Council discussed different options in relation to the rate of interest charged and the term that interest should be charged. Lori Johnson indicated that it is possible to charge interest beyond the life of the assessment, however, some cities charge interest only through the life of the assessment. She also indicated that the City may request payment of the interest on a yearly basis on green acre parcels. It was noted that it may not be legal to require annual interest payments. Discussion was also held regarding the percent of interest to be charged. Lori Johnson indicated that past practice has been to charge the same percent to green acre parcels as is being charged to all property being assessed for a particular project. Discussion was held regarding the possibility of either charging the same amount as is being charged for the project for the entire deferment period, or charging the same percent that is being charged for the project for the life of the assessment, and then increasing or decreasing the interest amount to 10% for the remaining time. The Finance Director indicated that it is not the intent of this policy to City Council Minutes August 5, 1991 Page 4 e cause a burden on property owners by forcing them to pay higher interest rates. The Council continued to discuss all of the above options. COUNCILMEMBER KROPUENSKE MOVED TO APPROVE THE DRAFT GREEN ACRES DEFERRED ASSESSMENT POLICY WITH A CHANGE IN THE LAST SENTENCE TO READ AS FOLLOWS: GREEN ACRED ASSESSMENTS SHALL BE ALLOWED THE OPTION OF PAYING OR DEFERRING THE INTEREST OF THE ASSESSMENT ON AN ANNUAL BASIS UNTIL THE TERM OF THE ASSESSMENT EXPIRES AND AT THAT TIME GREEN ACRED ASSESSMENTS SHALL BE REQUIRED TO PAY THE INTEREST OF THE ASSESSMENT ON AN ANNUAL BASIS IF ALLOWED BY LAW. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 4-0. COUNCILMEMBER DIETZ MOVED THAT NOTICES SHALL BE SENT TO ALL PARCELS OF GREEN ACRED ASSESSMENTS ON A YEARLY BASIS SHOWING THE PRINCIPAL PLUS ACCRUED YEARLY INTEREST. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 4-0. 7. Check Re~ister COUNCILMEMBER DIETZ MOVED TO APPROVE THE CHECK REGISTER. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 4-0. 8. Other Business e COUNCILMEMBER HOLMGREN MOVED TO CALL A SPECIAL MEETING OF THE COUNCIL TO BE HELD ON AUGUST 12, 1991, AT 8:00 P.M. IMMEDIATELY FOLLOWING THE EDA MEETING, FOR THE PURPOSE OF DISCUSSING CITY HALL FACILITIES. COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 4-0. The City Council discussed the City Hall/Police Station draft site plan. Discussion was held by the Council regarding the Police Department use of Main Street and the effect this would have on the residential neighbors. Discussion was also held regarding the vicinity of the presentation area and the fact that it was located a great distance from the parking lot. Lori Johnson stated there had been further questions from the Council on the Gospodor agreement and requested permission to proceed with forwarding the signed agreement. It was the consensus of the Council to proceed. e Councilmember Dietz discussed the placement of' items on Council agendas where public input is involved. He requested the Council to consider other alternatives so that people with short agenda items would not be required to wait until the end of the meeting to be heard. by the Council. He suggested placing these items first on the agenda. The Council discussed the fact that several options have been tried and also that the City Administrator prefers to see the larger items, especially those with large numbers of people, first on the agenda. Not all Councilmembers agreed with this, however, no decision was made. e e -- City Council Minutes August 5, 1991 9. Adjournment Page 5 There being no further business, COUNCILMEMBER HOLMGREN MOVED TO ADJOURN THE MEETING. COUNCILMEMBER SCHULDT SECONDED THE MOTION. THE MOTION CARRIED 4-0. The meeting of the Elk River City Council adjourned at 8:50 p.m. Respectfully submitted, ~ Sandra Thackeray City Clerk