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08-12-1991 CC MIN e e e \, MEETING OF THE ELK RIVER CITY COUNCIL WORK SESSION HELD AT THE ELK RIVER CITY HALL MONDAY, AUGUST 12, 1991 Members Present: Mayor Tralle, Councilmembers Kropuenske, Holmgren, Dietz and Schuldt Members Absent: None Staff Present: Sandra Thackeray, City Clerkj Lori Johnson, Finance Directorj Tom Zerwas, Chief of Police; Sergeants Tyler and Rolfej George Zabee, Design Committee Representative; Zack Johnson and Kevin 'Conley, EOS Architecture 1. Call Meetin~ To Order Pursuant to due call and notice thereof, the meeting of the Elk River City Council was called to order at 8:25 p.m. by Mayor Tralle. 2. Consider 8/12/91 Work Session A~enda COUNCILMEMBER HOLMGREN MOVED TO APPROVE THE 8/12/91 WORK SESSION AGENDA. COUNCILMEMBER SCHULDT SECONDED THE MOTION. THE MOTION CARRIED 5-0. 3. Consider Resolution Acknowled~ing Gift of Land from Dominic Gospodor Lori Johnson indicated that a resolution is requested from the Council authorizing the acceptance of a gift of property with a value of $107,800 from Mr. Gospodor. She further indicated that adoption of this resolution is necessary so that closing on the property can take place. COUNCILMEMBER HOLMGREN MOVED TO ADOPT RESOLUTION 91-46, A RESOLUTION AUTHORIZING THE ACCEPTANCE OF A GIFT OF REAL PROPERTY FROM DOMINIC F. GOSPODOR. COUNCILMEMBER KROPUENSKE SECONDED THE MOTION. THE MOTION CARRIED 5-0. 4.1. Discussion on Site Plan Analysis Zack Johnson, EOS Architecture, indicated that the Council has had questions and concerns relating to the location of City Hall as shown on the site plan and its relation to Orono Road. He further indicated that his firm has developed alternative site plans. He indicated that EOS representatives have met with the Police Department staff regarding the schematic design of the Police Department building and that they are in the process of setting up a meeting with City Hall staff for the same purpose. Kevin Conley, EOS Architecture, reviewed the site plans with the Council and the Design Committee. Mr. Conley addressed the access Elk River City Council Work Session Minutes August 12, 1991 Page 2 e issue on both plans. Discussion was held by the Council and Design Committee regarding the altering and extension of Orono Road to the west. Zack Johnson distributed a page from the Focus Area Studies showing the proposed extension of a collector street to the west connecting to Orono Road. He indicated that this concept has been discussed by the Zoning staff, City Engineering Department and himself. Councilmember Schuldt questioned the procedure in acquiring the right-of-way in order to develop the road. Zack Johnson explained that the road concept should be put on the City map as soon as possible so that developers are aware of the City's plan for this road. Discussion was held by the Council between the two site plans. It was felt that expansion of either the City Hall or Police Department would be easier in Plan A than in Plan B. It was further indicated that Plan B was a more constrained plan. Discussion was held regarding Plan B and the fact that with the entire complex, all of the space is utilized and there is virtually no room for expansion. Mayor Tralle indicated that the Council should realize that some of the functions that are shown in future phases on the site plan may not happen. After reviewing the plans presented by EOS, it was the consensus of the Ci ty Council and Design Committee to authorize EOS to progress with Plan 1.6. Plan 1.6 was chosen over the other plans due to the softness of the parking in relation to the building. e COUNCILMEMBER HOLMGREN MOVED TO CALL A SPECIAL MEETING OF THE ELK RIVER CITY COUNCIL AT 6:00 P.M. TO BE HELD ON WEDNESDAY, AUGUST 28TH AT THE ELK RIVER CITY HALL FOR THE PURPOSE OF REVIEWING THE SCHEMATIC DESIGN FOR THE CITY HALL/POLICE STATION. COUNCILMEMBER SCHULDT SECONDED THE MOTION. THE MOTION CARRIED 5-0. It was the consensus of the City Council to hold one informational meeting in the future with all groups involved in the City Hall/Police Station/Community Center planning process so that all questions can be answered at one time. 5. Other Business Mayor Tralle stated that he is considering the possibility of having a contest to design a City flag. He indicated that it may be possible to coordinate this with the unveiling 'of the new City Hall. Lori Johnson indicated that the City will be responsible for capping a well and filling a septic system located on the Gospodor property. It was the consensus of the Council to authorize these expenditures. e Lori Johnson informed the Council that negotiations have been taking place wi th Mr. Holzem regarding the Fillmore project. She indicated that Mr. Holzem made a counter offer of $5,000 for his right-of-way. Lori Johnson also informed the Council that this is now in the Court process. It was the consensus of the Council to not accept Mr. Holzem's offer and to have the Court solve the matter. e e e Elk River City Council Work Session Minutes August 12, 1991 Page 3 Lori Johnson informed the Council that the City has not received word from Alan Hecker regarding his easement for sidewalk for the Proctor Avenue improvement. It was the consensus of the Council to move the sidewalk two feet closer to the roadway and avoid the need for an easement. Mayor Tralle suggested that Utilities be contacted regarding utility pole placement in the easement. Lori Johnson informed the Council that she has researched the City's Green Acres Policy and has found out that the City cannot force people to pay interest. She indicated that the policy must be approved by resolution and will be before the Council again for approval. Lori Johnson informed the Council that the Health Insurance costs have increased and therefore the City has gone out for quotes. She indicated that the City has received eight quotes and is considering three of them. She stated that a meeting was held with the City employees, however, no consensus was reached. She further indicated that this issue would be brought back to the Council on the 19th for Council discussion and decision. 6. Adjournment There being no further business, 'COUNCILMEMBER HOLMGREN MOVED TO ADJOURN THE MEETING. COUNCILMEMBER SCHULDT SECONDED THE MOTION. THE MOTION CARRIED 5-0. The meeting of the Elk River City Council adjourned at 8:45 p.m. Respectfully submitted, . (~Ju C>.~(LdVuul Sandra Thackeray cJ ~. City Clerk