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12-02-1991 CC MIN . . . MEETING OF THE ELK RIVER CITY COUNCIL HELD AT ELK RIVER CITY HALL MONDAY, DECEMBER 2, 1991 MEMBERS PRESENT: Mayor Tralle, Councilmembers Schuldt, Holmgren, Dietz, and Kropuenske MEMBERS ABSENT: None STAFF PRESENT: Patrick Klaers, City Administrator; Steve Rohlf, Building and Zoning Administrator; Gary Schmitz, Recycling Coordinator; Lori Johnson, Finance Director; and Terry Maurer, City Engineer 1. Call Meeting to Order Pursuant to due call and noti ce thereof, the meeting of the Elk River City Council was called to order at 7:00 p.m. by Mayor Tralle. 2. Consider 12/2/91 City Council Agenda COUNCILMEMBER HOLMGREN MOVED TO APPROVE THE 12/2/91 AGENDA. COUNCILMEMBER KROPUENSKE SECONDED THE MOTION. CARRIED 5-0. CITY COUNCIL THE MOTION 3. Consider 11/25/91 City Council Minutes COUNCILMEMBER SCHULDT MOVED TO APPROVE THE 11/25/91 CITY COUNCIL MINUTES. COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 5-0. 4. Open Mike A number of citizens were present to discuss the proposed Westwood Improvement project and to express their concerns over the project taking place and the anticipated assessments for the project. Mayor Tralle indicated that any reference made by himself was not intended to refer to Eleanor Todahl. Molly Eull, who lives on Boston Street, expressed her concerns over the project taking place during a prolonged recession. Mayor Tralle discussed with the citizens the public improvement process, whereby, a public hearing on the cost and assessments for the project would be held after the bids were opened. It is anticipated that the bids will be received in early spring 1992. The assessment appeal process was also reviewed by the Mayor. Larry Hickman, 187th Circle, expressed his concern for the people in the area that would be financially distressed if the assessments took City Council Minutes December 2, 1991 Page 2 . place as proposed. Mr. Hickman suggested splitting the costs for the project equally among all the benefited property owners. Rickie Buttweiler expressed her concerns over the fact that assessments are pending at this time when the project sti 11 is in doubt. It was indicated that pending assessments severely restrict being able to sell vacant parcels in the area. Butch Melton expressed his concern that information from the 11/26/91 meeting on Westwood wi th the property owners be passed on to the Ci ty Council and that the City follow-up on some of the suggestions offered at that meeting. Mayor Tra11e acknowledged the concerns of the citizens and indicated that the Council would do the best it can in making the project financially reasonable for the affected property owners. 5.1. Tescom IRB Resolution The City Administrator noted three changes in the resolution. The first change is on Page 4, whereby the date is October 21, 1991; the second change is on Page 5, whereby the date in IE is June 30, 1993; and the third change is changing the reference to the City Clerk to the City Administrator in Sections 5 and 6 on Pages 7 and 8. . COUNCILMEMBER KROPUENSKE MOVED TO ADOPT RESOLUTION 91-71, A RESOLUTION APPROVING THE ISSUANCE AND SALE OF THE CITY'S $1 MILLION VARIABLE RATE DEMAND INDUSTRIAL DEVELOPMENT REVENUE BONDS (TESCOM CORPORATION PROJECT) SERIES 1991 AND AUTHORIZING THE APPROVAL AND EXECUTION OF RELATED DOCUMENTS AND APPROVAL OF RELATED MATTERS AS AMENDED. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5-0. 5.2. Fillmore Pay Estimate COUNCILMEMBER HOLMGREN MOVED TO AUTHORIZE PAY ESTIMATE #3 IN THE AMOUNT OF $12,497.50 TO BITUMINOUS CONSULTING AND CONTRACTING, INC. FOR WORK COMPLETED ON THE FILLMORE STREET/173RD IMPROVEMENT PROJECT. COUNCILMEMBER SCHULDT SECONDED THE MOTION. THE MOTION CARRIED 5-0. 5.3. 1992 City Fee Schedule Building and Zoning Administrator, Stephen Rohlf, was present to discuss his 11/6/91 memo regarding proposed fee adjustments for 1992. The garbage license and gravel license fees were briefly discussed. The City Council expressed concern over the cigarette license fee and the need for this fee to be increased along with better enforcement of the State Law to stop the selling of cigarettes to minors. Ordinances that have been approved in suburban communities which severely restrict or limit the sale of the cigarettes was discussed, and support for this type of ordinance in Elk River was expressed. . COUNC I LMEMBER HOLMGREN MOVED TO ADOPT RESOLUT I ON 91-72, A RESOLUT ION APPROVING THE 1992 FEE SCHEDULE. COUNCILMEMBER SCHULDT SECONDED THE MOTION. THE MOTION CARRIED 5-0. . . . City Council Minutes December 2, 1991 Page 3 5.4. Garbae:e and Refuse Ordinance Amendments Recycling Coordinator, Gary Schmitz, was present to discuss with the City Council his 11/22/91 memo that reviews recommended changes to the City garbage and refuse ordinance. The proposed amendments would require recycling services to be offered to the apartment complexes. The City would not be involved in the billing for garbage or recycling services to the apartments, but would inspect the activities in order to ensure that recycling options are made available. Discussion took place regarding the licensing requirements for garbage haulers and the fact that licensing is typical in suburban communities. Adding plastics to the recycling requirements was also reviewed. COUNCILMEMBER KROPUENSKE MOVED TO ADOPT ORDINANCE 91-31, AN ORDINANCE AMENDING CITY CODE SECTION 602.00 - REFUSE AND GARBAGE. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5-0. 5.5. Tax Delinquent Properties The City Administrator reviewed with the City Council his 11/27/91 memo regarding tax delinquent properties in the City of Elk River. The City Council concurred that there was no desire taking the platted lots in the Hobbit Hills Subdivision off of the tax delinquent role. COUNCILMEMBER SCHULDT MOVED TO REQUEST THAT THE COUNTY PULL FROM THE TAX FORFEITURE ROLE THE REMAINING SIX PROPERTIES THAT ARE SCHEDULED FOR TAX FORFEITURE PER 11/27/91 MEMO FROM THE CITY ADMINISTRATOR. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5-0. 7. Other Business Councilmember Kropuenske requested information regarding the snowplowing routes. The City Administrator indicated that Phil Hals, Street Superintendent, will be present at the 12/16/91 City Council meeting to discuss snowplowing routes and policies. Councilmember Schuldt discussed the material in the Administrator's Informational Memo regarding Municipal Liquor and the fact that in Elk River contributions to the General Fund least as important as the control of the liquor industry. City Stores are at 8. Check Ree:ister COUNCILMEMBER KROPUENSKE MOVED TO APPROVE THE CHECK REGISTER. COUNCILMEMBER SCHULDT SECONDED THE MOTION. THE MOTION CARRIED 5-0. 9. City Administrator Update The City Administrator advised the City Council that a trial membership with the National League of Cities was available and that he had signed up the City of Elk River for this trial membership. City Council Minutes December 2, 1991 Page 4 . The City Administrator distributed a 11/27/91 memo from Community Education Director, Charlie Blesener, regarding a 12/5/19 meeting on the proposed Regional Recreation Director. The City Administrator distributed a memo from the City Engineer regarding the City's request for a quote for the Engineering firm to do a study on the County Ditch #28. The memo indicated that the City Engineer respectfully declines to submit such a proposal. It was the consensus of the City Council to accept the letter and the position of the City Engineering firm. The City Administrator distributed the attendance sign up sheet from the 11/26/91 informational meeting on the Westwood Improvement Project. The Ci ty Administrator and Councilmembers Kropuenske and Dietz, who where in attendance at this 11/26/91 meeting, provided an update to the City Council on the major themes of the meeting. Toward the end of the 11/26 meeting, it was indicated that if the project is a certainty, then the issue of concern relates to having the project affordable to the residents. The City Council recessed for 10 minutes. 6. Western Area Phase I Public Improvements . The City Engineer, Terry Maurer, reviewed with the City Council the November, 1991, feasibility study for the Phase I improvements into the entire Western Area of the City. It was noted that the project was di vided into two parts with the public improvements required for the City Hall project being referred to as the Phase I improvements and all other components of the study being referred to as Phase I I improvements. In review of the sanitary sewer element of the project, it was noted that there are three major components of the improvement. One part is the reconstruction of the existing sanitary sewer line from the bridge to the "y" intersection, the second component is the entire trunk line, and the third component is the lift station and force main back into 18 inch line under Main Street. The water improvement part of the project includes a loop of the water line from Main Street, under the dam bridge, out to the City Hall site, up to Highway 10, and back east along Highway 10 into the existing water system. The expenses for the well and treatment are included within the Phase I project. It was noted that the water tower is not included in Phase It but is necessary for the total development in the western area of the City. . Discussion took place regarding the location of the water tower in the southeast corner of the City Hall site. It was stated that it is in the best interest of the City to have a well located near the water tower, but this is not a requirement. Additionally, it was noted that the well location is somewhat of an unknown factor at this time depending upon the quality of the test holes that are to be drilled in order to determine the best site for the well. It was the consensus of City Council Minutes December 2, 1991 Page 5 . the City Council to have the water tower location moved from the southeast corner of the City Hall site to the west side of Gary Street in the park land purchased recently by the City from E & 0 Tool. The proposed realignment of Main Street and 183rd Avenue was reviewed by the City Engineer. It was noted the construction will take place in phases in order to keep the area open for traffic as much as possible for the residents and emergency vehicles. The intersection of Main Street and County Road 30 will hopefully be realigned into a safer configuration. Future right-of-way needs for the extension of 183rd were reviewed. It was noted that additional right-of-way for the project is needed for Phase II, but that the City should pursue the necessary right-of-way within the near future. The proposed connection of Fresno to 183rd was discussed. It was stated that this connection is planned as part of the Phase II improvements. A Council decision on whether or not Fresno is connected to 183rd can wait until Phase II takes place. The City Engineer reviewed the three different types of street construction within the entire western area project. The City Council endorsed the parkway concept for the area around City Hall and continuing westward to Waco Street. . The City Engineer reviewed the storm sewer plan for the Phase I improvements. Discussion took place regarding the need for ponding before the storm water flows into Lake Orono. The feasibility study calls for the utilization of an existing pond, but it was noted that this is not a requirement and that this part of the improvement can be refined as discussion on the project continues at future meetings. A summary of the total project costs were presented by the City Engineer. A handout was distributed showing typical property assessments as outlined in the assessment manual and based on the estimated project costs. Concern was express regarding the vacant land in the area being able to absorb a $3,800 per acre trunk sewer and water assessment. Concern was express over the level of assessment for the City Hall site and other public property in the area. It was the general consensus of the Ci ty Council to continue to work on the cost estimates and to provide additional financial information to the City Council at a future meeting. The concept of the public improvements were acceptable to the Ci ty Council but additional work and refinement of the plan is necessary before the project can move forward or presented to the public. COUNCILMEMBER KROPUENSKE MOVED TO ADOPT RESOLUTION 91-73, A RESOLUTION ORDERING THE PREPARATION OF PLANS AND SPECIFICATIONS IN THE MATTER OF THE WESTERN AREA PHASE I IMPROVEMENTS OF 1991. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5-0. . It was noted that the approval of this resolution does not create any pending assessments in the area. . . . City Council Minutes December 2, 1991 Page 6 COUNCILMEMBER SCHULDT MOVED TO ADOPT RESOLUTION 91-74, A RESOLUTION REVOKING AND ESTABLISHING A MUNICIPAL STATE AID STREET AND REVISING THE FEDERAL STATE SECONDARY SYSTEM OF THE CITY OF ELK RIVER. COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 5-0. It was noted that this resolution relates to the designation of the realigned Main Street/Orono Road as it runs to the south of the City Hall prope~ty as a street on the City MSA system. 10. Adjournment There being no further business, COUNCILMEMBER KROPUENSKE MOVED TO ADJOURN THE 12/2/91 CITY COUNCIL MEETING. COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 5-0. The meeting of the Elk River City Council adjourned at approximately 10:40 p.m. Respectfully submitted, <-POv~<- k(~ Patrick Klaers, City Administrator