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Public Works City of Elk River 2004 Annual Report STREETS MISSION STATEMENT: It is the mission of the Street Department to provide prompt and courteous services to area residents in a financially responsible manner. In doing so, we strive to be safety conscious, creative, helpful, ambitious, and understanding as we do whatever tasks are laid before us. YEAR IN REVIEW SEAL COATING-CONTRACTOR: ALLIED BLACKTOp.INC. · Main Street, from Parrish Avenue Bridge to Zane Street · Freeport, from Main Street to Jackson Road - also re-striped to 3-lane configuration · Lafayette Woods Additions I & 4, entire developments · Cherrywood Hills II, entire development ASSESSED BITUMINOUS OVERLAYS-CONTRACTOR: UNIVERSAL PAVING CO. SHOULDER RESTORATION-CITY STREET DEPARTMENT · Brentwood · Heavenly Hills · Belgin Acres · Greenhead I · Meadowvale · Fairhaven Hills DRAINAGE PROIECTS/NPDES PROGRAM · 49 outflows inspected · 19 outflows repaired · 4 storm water outlets repaired COMPOSTINGIRECYCLlNG · Contracted brush grinding · City hauling costs-232 hours · City loader costs-I 24 hours · Biogrind-30 hours $ 4,608 $ 17,400 $ 11,160 $ 3,750 Total Compost Processed Total Compost Transported 4,500 c.y. 3,072 c.y. OTHER PROIECTS · Mud jacking to level sidewalk panels and concrete curb sections · Demolition of the Koehler house for Library expansion · Rebuilt retaining walls on School Street boulevard City of Elk River 2004 Annual Report STREET EOUIPMENT · Purchase multi-use single axle truck. EOUIPMENT SERVICES · Upgraded tools and computer software to keep pace with new automotive technology. BUILDING MAINTENANCE · Change from contracted building cleaners to part time city employees for all city buildings, excluding the Library. · Hired 4 part time custodians. · Hired Edwin (Butch) Pelarski as Building Maintenance Assistant. PARK PROIECT HIGHLlGHTS-IANUARY THROUGH IULY 2004 · Big Tooth Ridge Park-Removal of dead trees. · Highlands West Park-Re-graded area to correct drainage problem, graded and installed base for basketball court, and contracted out completion of bituminous basketball court. · Lions Park-Contracted out parking lot expansion, bituminous basketball court, and parking lot & trail overlay. city staff completed storm sewer extension, topsoil shoulders, and concrete slabs for portable toilets. · Ridgewood East Park-Contracted basketball court overlay. · Trott Brook Park-City staff finished barn shelter interior. · Woodland Trails Park-City staff removed 100 dead trees from trailside. · Youth Athletic Complex-City staff poured concrete for bench slabs for ball fields #5 & #6 and rebuilt BMX track. City of Ell< River 2004 Annual Report STATISTICS I I I I I I I I I I I I I I I I I I I STAFF DIRECTORY NAME Street Maintenance Philip Hals Mark Thompson Dennis Jenson Milton Tuttle Jerry Mackedanz Joe Pipenhagen Chris Holzem Dennis T oth Mike Zappa Park Department * Terry Bye Phil Barsody Amy Borst Steve Stoffers Case Hayward Office Staff Sara Onarheim Debra Larsen Building Maintenance Gary Lore Edwin (Butch) Pelarski Allen Pudlick Fran Wallace Linda Norquist Mike Lynch Kandi Nash Tim Gasper Equipment Repair Services Bob Mahutga Steve Taylor Terry Mack City of Elk River 2004 Annual Report TITLE Superintendent Assistant Superintendent Maintenance II Maintenance II Maintenance II (part time) Maintenance II Maintenance II Maintenance II Maintenance 1 Park Foreman Maintenance I Maintenance I (4/91 to 11/97) Maintenance I Share time with Ice Arena Office Worker/Sign Maker Office Worker/Sign Maker Building Maintenance Supervisor Building Maintenance Assisstant Custodial Staff (resigned 4/04) Custodian Custodian Custodian Custodian Custodian Lead Mechanic Mechanic Maintenance II * Transferred from Street to Park Department July I, 2004 START DATE January 1983 September 1981 April 1986 July 1988 March 1994 January 1995 October 1995 October 1998 February 2004 October 1987 December 1997 March 1999 December 2000 September 1998 June 2002 June 200 I May 2004 February 2000 July 2004 May 2004 May 2004 July 2004 February 2005 March 1997 January 2002 March 1975 City of Elk River 2004 Annual Report 2005 GOALS & PROJECTS STREETS Maintain streets and storm water infrastructure to a high level of serviceability in a cost effective manner. Task · Concentrate on preventative maintenance programs such as crackfilling, sealcoating, cold mill patches, and radiant patches. · Relocate and expand to compost collection facility. · Update the Street Department facility with a new salt storage shed, cold storage building, and tempered equipment building. · Have streets cleared after a 6-inch snowfall in 10 hours of plowing time. EQUIPMENT SERVICES Maintain city equipment and vehicles for the maximum usage and reliability at an affordable cost. Task · Continue training and educational seminars for mechanics. · Provide updated tools and equipment for mechanics. · Purchase software for truck system diagnostics. BUILDING MAINTENANCE Maintain city buildings so they are economical to operate, functional and pleasant for the occupants. Task · Expand the cleaning program to include all city buildings. · Staff the Custodial Department so there is opportunity to do occasional cleaning "extras." EMPLOYEES Maintain an adequate well-trained work force. Task · Consider hiring an additional plow driver when another 12 miles of new streets have been accepted for city maintenance. EQUIPMENT Continue to update equipment fleet so we can provide timely and reliable service. ELK RIVER MUNICIPAL UTILITIES City of Elk River 2004 Annual Report I MISSION STATEMENT: To provide our customers with safe, reliable, cost effective and quality long term electric and water utility service. To communicate and educate our customers in the use of utility services, programs, policies, and future plans. These products and services will be provided in an environmentally and financially responsible manner. YEAR IN REVIEW 2004 Major Accomplishments Bryan Adams, General Manager Administration - Patricia HemzalFinancial Director I) Continued administrating the Connexus/Great River Energy power purchase agreement costing approximately $8,560,000. 2) Remained active in MMUA in industry restructuring issues. 3) Remained active in Energy City activities. 4) Completed second year operation of lFG electric generation facility at the Elk River landfill in partnership with Sherburne County and Waste Management at 102.17% capacity factor which far exceeded expectations. 5) Moved Administration to City Hall facility. 6) Continued to successfully handle the increase in customers and resulting monthly bills and collections. Customer monthly billings include approximately 8100 electric, 3800 water, 3800 sewer, and 5300 garbage. Monthly utility billing consistently exceeded $1,OOO,OOO/month. 7) Contributions to the City of Elk River totaled approximately $615,000. 8) Administer second year's CIP Programs for Elk River which entail, Compact Fluorescent lamps, AC Trees, Appliance Rebates, Cycled Air Conditioning, Commercial Rebates, and Air Conditioning Tune-up. Rebates exceeded $190,000. Water Department - David BerglWater Superintendent Water & Electric Technologies I) Complete construction of Well #8, raw water line, and modification to Filter Plant #7. 2) Complete SCADA System field components for Water Department. Computer monitoring will be added to office in 2005. 3) Expand water mains to Woodland Hills, Twin lakes Estates, Elk Ridge Center, Woods of Hillside, Trott Brook Crossing, Kliever lake Fields and Trott Brook Farms 9 & 10. 4) Connected 321 new water services to the water system. 5) Increase Security System customers by 31 for a total of 307. 6) Produce over 651 million gallons of water with a peak day of 5.13 million gallons, a decrease of 3.31 % from the previous year. 7) Secure land for Well # II along with drilling a test well. City of Elk River 2004 Annual Report Electric Department - Glenn Sundeen/Line Superintendent Electric Department I) Continued territory acquisition from Connexus Energy. Purchased 104 customers. 2) Expanded electrical distribution system into Woodland Hills, Twin Lake Estates, Elk Ridge Center, Prairie Oaks, Woods of Hillside 4th, Trott Brook Crossings, and Trott Brook Farms 9 & 10. 3) Construct new feed 85 from West Substation to Substation 14. 4) Construct new feed 63 from Substation North to Co. Rd. 13. 5) Added 570 electric meters to electric system. 6) Purchase over 176 million KWH of energy with a peak day of 37.8 MW for a 3.91% increase. 7) Replace underground cable at 5th and Dodge. 8) Finish relocating overhead electric lines at Hwy 169 & Co. Rd. 33. City of Ell< River 2004 Annual Report ELK RIVER MUNICIPAL UTILITIES SUMMARY OF YEAR 2004 BUDGETS ELECTRIC BUDGET SUMMARY 2004 ELECTRIC REVENUE $ 14,612,605 ELECTRIC EXPENDITURES 13,300,049 ELECTRIC NET FOR CAPITAL 1,3 12,556 CAPITAL EQUIPMENT/CONSTRUCTION 2,585,300 NET (1,272,744) WATER BUDGET SUMMARY WATER REVENUE 1,202,469 WATER EXPENDITURES 1,138,965 WATER NET FOR CAPITAL 63,504 WATER FEES GENERATED (FOR EXISTING & FUTURE BOND PMTS) 360,000 DEBT RETIREMENT 155,445 GROSS 268,059 CAPITAL PROJECTS FROM CASH NET 306,800 (38,741 ) STATISTICS City of Ell< River 2004 Annual Report Elk River Municipal Utilities Electric Demand 140000 120000 100000 ~ 80000 .= "C C III 60000 E Gl Q 40000 20000 0 1985 1990 1995 2000 2005 2010 2015 2020 Year Elk River Municipal Utilities Annual Energy Purchases 700 600 ~ r:: 500 0 :E 400 r:: .in Gl UI III 300 ..c:: l:! ::s ll.. iii 200 ::s r:: r:: cl: 100 0 1985 1990 1995 2000 2005 2010 2015 2020 Year City of Ell< River 2004 Annual Report Elk River Municipal Utilities Projected Wholesale Power Costs $0.065 $0.060 ::I: ~ $0.055 8. $0.050 ~ .5 $0.045 - U) $0.040 o (.) $0.035 $0.030 1990 1995 2000 2005 2010 2015 Year The above graph reflects the unit cost of our wholesale power costs from Connexus Energy through Great River Energy. Our power is purchased through a 10 year rolling all requirements contract. In 2004 our total power costs were $8,563,925 including fuel costs adjustments. Fuel cost adjustments at the wholesale level are very commonplace. Distribution companies like ERMU will pass these costs on to the end user Elk River Municipal Utilities Security Systems 350 50 300 III E 250 .2l III :; 200 - o t 150 J:l E 100 ~ z o 1990 1992 1994 1996 1998 Years 2000 2002 2004 2006 The above graph reflects the number of security system customers we serve. Due to the increase in crime in our area, we are placing more emphases on security system marketing. City of Elk River 2004 Annual Report Elk River Municipal Utilities Peak Day Pumpage 16000 iii 14000 C) I:) I:) 12000 I:) .... .5 10000 CIl CIl l'Cl 8000 Q. E :J 6000 D. >- l'Cl 4000 C ~ l'Cl 2000 CIl D. 0 1985 1990 1995 2000 2005 2010 2015 2020 Year This graph reflects the peak day system usages the water production facilities must satisfy. Growth of the peak day demand dictates when additional water wells, filter plants, and water towers must be added to the system. Pumpage projections in the above graph are a function of both weather and growth. Elk River Municipal Utilities Annual Water Pumpage 2000 ~ 1800 o g 1600 o ~ 1400 .... .5 1200 Gl l: 1000 c. g 800 ll. .. GI 600 i iii 400 ~ c c c( 200 o 1985 1990 1995 2000 2005 2010 2015 2020 Year This graph reflects the annual water use in Elk River. Water use of 651 million gallons is a 3.31 % decrease from 2003 due to unusual wet weather. ... o Q) E i= @~ 3= ftI :ll:::: Q) CD.. .- 0) >- .5 Q.= Q.m :::l en ~ 'u ftI LL City of Ell< River 2004 Annual Report Elk River Municipal Utility - Facility Supply @ Billing Peak 700 600 500 400 300 200 100 o rt;~ ~:~ Cf:' >:-~ &~ ~~ )'6 <<.~ ~ 'l(-~ o )V~ ~~ 'S r,,"- rIJ. ~ ~ 'l(-'S ,&0 00~ rIJ. ~<.. 0<" r!f'CJ ~0~ ..Qf' o ~o ,iT ~~ 2004 Month Elk River Municipal Utilities - Facility Monthly Energy Output ::J: 600000 ~ 500000 .5 1 400000 - ~ o - 300000 >- .c ~ 200000 ::i ~ 100000 'u CIS LL o ~~ !b~ ~~ >:-v ',9~ ~'/j ':,'/j <<,0 .~ "l' ~~~ >:-0 ':,'S ':,~ ~C} ',90<" (5)0<'' ',90- ',90- '<(-v rt:' cF 0~ #~ 00~ ~~" 2004 Month City of Elk River 2004 Annual Report MINNESOTA MUNICIPAL UTiliTIES ASSOCIATION 2004 RATE SURVEY RESULTS Assignments of the members to groups is an attempt to achieve more clearly valid comparisons. Rates between municipals reflect geographic and other local values which, in most circumstances, are unavoidable or reflect reasonable local decisions. Therefore, use of these rate comparisons should reflect care and analysis. GROUP I: Those municipals in the northern one-third of the state that do not have WAPA allocations. They are generally winter peaking. GROUP 2: Those municipals which have federal hydro power available to them. It must be noted that some have more hydro power available than others and that the mix of supplemental resources available to them will vary. GROUP 3: Constitutes the remaining municipals in the state including Elk River. Rate Survey Results are based upon the following: )) Rates are tabulated for the month of November 2003. )) Fuel/power cost adjustments are included. )) Monthly base charges are included. )) Sales tax is not included. )) Large Commercial and Industrial rates are calculated for three phase metering on secondary. In conclusion, Elk River's rates are very comparable to all group statistics and we tend to be lower than group 3 municipals which are our counterparts in the wholesale arena with no Western Area Power Association (WAPA) power allocation. The triangle symbol on the following spread sheet reflects Elk River Municipal Utilities rate position in comparison to I st quartile, average, and 3rd quartile. City of Elk River 2004 Annual Report MMUA 2004 RATE STUDY Residential COST PER KWH 250 KWH 500 KWH 750 KWH 1500 KWH Total Per KWH Total Per KWH Total Per KWH Total Per KWH All Groups Minimum 1st Quartile $20.00 0.0800 $33.92 0.0678 $47.52 0.0634 $87.05 0.0580 Average ... $22.64 0.0906 ... $38.94 0.0779 $54.97 0.0733 $101.54 0.0677 3rd Quartile - $25.05 0.1002 - $43.23 0.0865 .& $60.83 0.0811 A $112.99 0.0753 Maximum Elk River $24.83 0.0993 $42.63 0.0853 $60.48 0.0806 $113.95 0.0760 Group 3 Minimum 1 st Quartile $22.08 0.0883 $39.53 0.0791 ... $57.09 0.0761 ... $107.94 0.0720 Average .. $23.96 0.0959 .A $42.63 0.0853 ~ $61.04 0.0814 ~ $115.67 0.0771 3rd Quartile - $25.71 0.1029 $44.60 0.0842 $64.18 0.0856 $123.84 0.0826 Maximum Elk River $24.83 0.0993 $42.63 0.0853 $60.48 0.0806 $113.95 0.0760 Commercial 500 KWH 1000 KWH 2500 KWH 5000 KWH Total Per KWH Total Per KWH Total Per KWH Total Per KWH All Groups Minimum 1 st Quartile $39.25 0.0785 ... $70.46 0.0705 A $163.88 0.0656 ... $308.43 0.0617 Average .. $45.37 0.0907 ~ $79.95 0.0799 $193.32 0.0773 - $343.24 0.0686 3rd Quartile $49.65 0.0993 $87.60 0.0876 $199.50 0.0798 $376.60 0.0753 Maximum Elk River $45.80 0.0916 $76.60 0.0766 $169.00 0.0676 $323.00 0.0646 GrouD 3 Minimum .. ... 1 st Quartile ... $43.74 0.0875 & $76.72 0.0767 - $180.00 0.0720 - $352.98 0.0706 Average - $48.25 0.0965 $86.39 0.0864 $199.21 0.0797 $385.80 0.0772 3rd Quartile $50.97 0.1019 $94.09 0.0941 $220.13 0.0881 $418.25 0.0837 Maximum Elk River $45.80 0.0916 $76.60 0.0766 $169.00 0.0676 $323.00 0.0646 Industrial . 22,300 KWH 67,000 KWH 223,000 KWH 446,000 KWH Total Per KWH Total Per KWH Total Per KWH Total Per KWH All Groups Minimum 1 st Quartile $1,149.94 0.0514 $3,372.00 0.0503 $11,029.00 0.0495 $21,971.00 0.0493 Average ... $1,355.91 0.0608 ... $3,863.00 0.0577 $12,753.00 0.0572 ... $25,452.00 0.0571 3rd Quartile $1,562.10 0.0700 - $4,278.00 0.0639 ~ $13,887.00 0.0623 - $28,586.00 0.0641 Maximum Elk River $1,369.84 0.0614 $4,043.80 0.0604 $13,383.00 0.0600 $26,731.00 0.0599 Group 3 Minimum 1st Quartile ... $1,345.14 0.0603 ... $3,884.00 0.0580 $12,707.00 0.0570 ... $25,166.00 0.0564 Average $1,477.42 0.0663 - $4,142.00 0.0618 ~ $13,693.00 0.0614 - $27,350.00 0.0613 3rd Quartile $1,646.22 0.0738 $4,526.00 0.0676 $15,000.00 0.0673 $29,970.00 0.0642 Maximum Elk River $1,369.84 0.0614 $4,043.80 0.0604 $13,383.00 0.0600 $26,731.00 0.0599 City of Elk River 2004 Annual Report 27 Elk River Municipal Utilities Service Territory and Proposed Annexation R 27 W R 26 W 35 36 31 , , , 't---1 ..... ..... ..... I ..... ..... ........... .. ..... ..... ..... ..... ..... -:::-..... ..... ..... ..... ..... ..... ..... ..... ..... ...... ..... ..... ...... ..... CONNEXUS 18 26 25 CONNEXUS . ...... I' .. ................, Z N n t- Q 2' 18 ...... SERVICE AREA BOUNDARY ...... LIMIT OF FUTURE SERVICE TERRI TORY I 27 19 ...... ELK RIVER CITY LIMITS D [~~=~ YEARS ACQUIRED (1992-2003) r.- -7-1 PROPOSED YEARS ACQUIRED (2004-2008) N 1t_/_,_~j , 33 3' NO SCALE KEY MAP City of Elk River 2004 Annual Report STAFF DIRECTORY Department Staff Elk River Municipal Utilities Organizational Chart Utility Worker/Water Scott Nielsen Utility Worker/Water Richard Cline Elec Tech/Security Michael Price Utility Worker/Meter Adam Freiberg Utility W orker/W ater Steve Ziemer Utility Worker/Security Rick Schaust Elec Technologies/Water Superintendent David Berg Contractors and Special Vendors: Marketing Consultant- Vance Zehringer Safety program- MMUA Dispatching- GRE Electric Metering & Relays Meter Reading- McBrady Meter Reading Computer Support- Saratoga Co. Substation Maintenance Underground Contractors Electric & Water Customers Elk River Utility Commission Jerry Takle - President James Tralle - Vice Chairperson John Dietz - Trustee General Manager Bryan Adams Electric Superintendent Glenn Sundeen Office Manager Patricia Hemza Line Foreman Lead - Lineman Assist Office Manager Wade Lovelette Mark Fuchs Vivian Schmidt Lead - Lineman Lead - Lineman Purchasing Clerk Arthur Gatchell Lloyd Lorenzen Judy McSpadden Lead - Lineman Lead - Lineman AlP - Payroll Clerk Scott Thoreson Trevor Gwiazdon Theresa Slominski Lead - Lineman Lineman Clerk/Receptionist Michael Thiry Thomas Geiser Betty Belanger Apprentice Lineman Lineman Clerk/Receptionist Jeffrey Henning Troy Seter Ryan Westre Lineman Apprentice Lineman Clerk/Receptionist Chris Sumstad Chad Grande Dolores Andreasen Apprentice Lineman Utility Worker/Locator Clerk/Receptionist Corey Wolff Richard Wagner Gregory Scherber Utility W orker/Gen Laborer Clerk/Receptionist Steve Ziemer Christine Holman Staci Althouse Utility Worker/Locator Jeff Murray 2005 GOALS & PROJECTS City of Elk River 2004 Annual Report Elk River Municipal Utilities' (ERMU) goals are in part reflected in our annual budget which is not included in this report due to its length. It is safe to say this budget requires ERMU to continue to provide reliable, cost effective electric and water utility services in a safe and environmentally friendly fashion. ERMU's staff spends a significant amount of time analyzing past trends and predicting the future for physical plant items, financial requirements and human resource needs to insure we have adequate capacity to successfully carry on our utility business. The goals for 2005 in order of priority are as follows: A) Satisfy 2005 Budget requirements and complete projects started in 2004. B) Continue to investigate and solve long term physical and financial growth needs. C) The wholesale electric rate from Great River Energy/Connexus is continuing to rise in the next few years. Staff must continue to explore different strategies to offset these increased costs thus minimizing electric rate increases. D) Stay current on Electric Industry Restructuring and Service Territory issues. E) Improve on marketing efforts in Security System sales, CIP Programs and Water Conservation. F) Continue to support Energy City activities. G) Implement Global Information System (GIS), Global Position System (GPS), and System Control and Data Acquisition (SCADA) systems. H) Secure a water production facility site in Eastern Elk River. WASTEWATER TREATMENT City of Elk River 2004 Annual Report MISSION STATEMENT: To operate the sanitary sewer system in a cost effective and environmentally safe manner. YEAR IN REVIEW The collection system was extended by 20,680 feet in 2004. This brings the total length of the system up to 67 miles of pipe with 19 lih stations. In 2004 the control systems in the seven smaller Iihs were upgraded. In addition, the Royal Oaks lih station was rebuilt. The aher hours call-outs to Iih stations continue to decrease. The Primary Digester at the Treatment Facility was rebuilt with a new cover, heating and mixing system, and Lob at the Wastewater Treatment P/am control center. This project was carried over into 2005 due to some components having not yet arrived and some problems that occurred with the new system. A private firm was hired in the summer of 2004 to dry 520,000 gallons of bio-solids. The solids were taken to the landfill by department personnel. In addition, another 350,000 gallons were land applied in the fall. The department had two full-time operators resign and accept new positions in other communities in 2004. One new employee was hired in November 2004 and another was hired in January 2005. This past year was very challenging and I believe the treatment facility and collection systems will have to be upgraded and expanded for the next several years. This past year the department was able to jet vacuum approximately two-thirds of the sewer system. There are certain trouble spots that are done on a regular basis. We will no longer be able to do the entire system each year. STATISTICS Year 987 988 989 990 991 992 993 994 995 996 997 998 999 2000 2001 2002 * 2003 2004 FLOW Annual Daily Percent Flow/Gallons Increase 480,000 481,000 .2 497,000 3.4 522,000 4.8 570,000 8.5 558,000 -2.2 593,000 6.0 635,000 6.6 670,000 5.3 754,000 I 1.2 741,000 -1.8 754,000 1.8 780,000 3.4 834,000 6.5 947,000 12.0 1,041,000 11.0 1,082,000 9.6 1,114,000 5.1 City of Ell< River 2004 Annual Report * First year the average daily flow exceeded 1,000,000 gallons Average increase for the past five years 8.8% Highest 2004 flow-November 2 1,505,000 gallons The Wastewater Treatment facility has a current design capacity of 1,600,000 gallons per day. The facility is currently loaded at 71 % of capacity. CBOD's CBOD's are a measurement of the oxygen depletion caused by the Wastewater Treatment facility discharge. Our limit is 25 mglL Year 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 Average Monthly Level 10.2 9.7 9.1 5.5 6.0 6.0 7.0 7.5 9.0 11.4 Percent of Limit 41 39 36 22 24 24 28 30 36 46 Daily Maximum (mg/I) 25.5 20.0 21.2 14.4 9.0 11.0 13.0 14.0 15.0 18.0 SUSPENDED SOLIDS City of Elk River 2004 Annual Report Suspended solids are a measurement of the total solids in the discharge of the Wastewater Treatment facility. Our limit is 30 mglL. Year 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 Monthly Average 8.8 8.8 7.6 5.9 6.0 7.0 5.0 6.1 8.0 10.7 Percent of Limit 29 29 25 20 20 23 17 20 27 II Daily Maximum (mg/l) 25 23 21 12 21 20 13 13 12 II City of Elk River 2004 Annual Report STAFF DIRECTORY NAME TITLE START DATE Gary leirmoe Chief Operator June 6, 1993 Austin Whitford lead Operator September 30, 1987 Dave Hubner Probationary Operator November 4, 2005 Matt Stevens Probationary Operator January I, 2005 2005 GOALS & PROJECTS · The Primary Digester rebuild project should be completed in early 2005. There have been some operations problems since it came back online, but these are being worked out with staff and Howard R. Green. Also, some of the new equipment did not arrive in 2004. This project exposed some structural problems with the secondary digester. The secondary digester may have to have the cover removed in 2005 to correct the problem. City of Ell< River 2004 Annual Report Work on the Digestor Cover Durin, 2004 · The Treatment Facility headworks upgrade project should begin in mid-2005. This will be a major project and could carry over into 2006. Howard R. Green has been working on the final upgrades to the Treatment Facility in order to bring it up to final capacity. This will not be done now but projects such as the headworks will be built to full capacity. The final plans should be completed in 2005. Expansions will be completed as needed. · The discharge permit (NPDES) will need to be renewed in 2007. At that time, we will receive a phosphorus discharge limit. I anticipate this to be a limit of I mgll or less. A phosphorus removal process will be installed with the headworks project. Plant personnel will be trained on the operation and maintenance of a phosphorus removal system. This will also require training on the lab testing for phosphorus to maintain a level of I mgll or less. By beginning this in 2005, we will have ample time to meet the limit for the new permit phosphorus testing planned in 2005 throughout the collection system to identify any heavy dischargers of phosphorus. The phosphorus levels entering the facility indicate that most of the phosphorus is domestic rather than industrial. I have been working with MN Tapp from the University of Minnesota on public education for reducing phosphorus levels in the home. A possible method would be to send out brochures with the monthly billing that would provide information on alternatives for soaps, etc. · The department has two new operators who will still be on probation during part of 2005. We should be back to a four employee on-call rotation by June 2005. · The one-third of the collection system that was not cleaned in 2004 will be cleaned first in 2005. The old part of the system is cleaned every year. A portion of the remaining system will be cleaned as time permits. The 2005 budget contains funding for upgrading the lift at Upland Avenue and Main Street. This is the last remaining station that has not been upgraded. City of Elk River 2004 Annual Report · A private company will be contracted, again, to help with the land application of bio-solids. I anticipate that there will be approximately 550,000 - 650,000 gallons of bio-solids to land apply. · The Wastewater Department is hosting a Minnesota Wastewater Operators Association (MWOA) Section meeting in April. At this time, MWOA is trying to take on more of the training or at least assume a major role. As a department, we have become involved in MWOA. I have been asked to become a sectional officer this year, but due to time constraints I have declined. MWOA will be an important player in any new regulations or discharge limits in the wastewater fjeld. It is important that we become involved so all department personnel will attend as much training as time permits in 2005. · This promises to be a very hectic year for the Wastewater Department. Construction at the Treatment Facility along with increased workloads will keep us on our toes but I am sure as everyone knows, they are the byproducts of the growth the city is experiencing. I expect 2005 to be a very busy and challenging year. ENGINEERING MISSION STATEMENT: City of Elk River 2004 Annual Report I To provide safe and efficient infrastructure for the citizens of the City of Elk River. YEAR IN REVIEW · Provided full time city engineer representation in City Hall through monthly retainer agreement. · Substantially completed construction of digester cover replacement at WWTP. · City Council adopted Transportation Plan October 16, 2004. · Substantially completed WWTP Master Plan. · Substantially completed Trunk Sanitary Sewer extension analysis. · Developed/refined city National Pollutant Discharge Elimination System (NPDES) Inspection program for new developments. Created city generic Storm Water Pollution Prevention Plan (SWPPP). · Continued to develop positive working relationship with Sherburne County engineering staff. · Major development projects: Elk Ridge Center Prestigious Woodland Hills o Twin Lakes Estates River Place Kliever lake Fields 2nd Addition Trott Brook Farms 9th and lOth Additions Elk River Station 2nd Addition o Hillside Estates loth Addition o Jackson Street Villas City of Elk River 2004 Annual Report STAFF DIRECTORY NAME Terry Maurer I City Engineer TITLE Howard R. Green staff working in City Hall and/or Elk River Field Office on an as needed basis: John Anderson Jeff Row Tim Lamkin Lisa Kiewel Roger Bialke Developer reviews and coordinates field services; Project Manager on city initiated projects Design Engineer/Construction Inspector Staff Engineer/Construction Inspector AutoCADD Technician Lead Construction Inspector City of Elk River 2004 Annual Report 2005 GOALS & PROJECTS · Substantially complete 2005 Street Reconstruction Project (5th Street, Upland/Tipton Avenue areas). · Final completion of digester cover replacement project. · Substantially complete WWTP head works renovations. · Complete King Avenue parking lot expansion. · Brown property industrial park development. · Computerize Pavement Management System. · Begin work on Storm Sewer Map. · Receive federal funding for alternative analysis on TH lOin downtown area. · Complete design and bidding of CR 40 (Cleveland Avenue) project. · Prioritize and begin work on major transportation projects. · Begin process for development of city "Cargill" land.