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01-31-1990 CC MIN INFORMAnON e MEMBERS PRESENT: MEETING OF THE ELK RIVER CITY COUNCIL HELD AT TH~ ELK RIVER CITY HALL CONFERENCE ROOM ~DNESDAY' JANUARY 31. 1990 Mayor Tralle, Councilmembers Holmgren, Schuldt, Dobel, and Kropuenske MEMBERS ABSENT: None STAFF PRESENT: Pat Klaers, City Administrator; Lori Johnson, Finance Director; Terry Maurer, City Engineer; Phil Hals, Streets/Parks Superintendent 1. Pursuant to due call and notice thereof, the meeting of the Elk River City Council was called to order at 6:00 p.m. 2. Discussion on Capital Improvement Pro~ra~ e Pat Klaers, City Administrator, reviewed his 1/26/90 memo with the City Council that discusses the accomplishments from the 1/15/90 Capital Improvement Program (CIP) work session and the goals for this work session. The City Administrator indicated that since the work projects are known and available financing for various projects have been identified, it is now appropriate to start placing a priority ranking on various projects and attaching funding mechanisms to each project. The City Engineer distributed a memo dated 1/26/90, which was requested by the City Council at its 1/15/90 meeting. This memo from the City Engineer discussed the improvements and estimated costs for upgrading of Dodge Avenue, improvement of Railroad Drive, and upgrading the School Street/County Road 1 intersection. A general discussion took place regarding the identified projects and possible funding for each project. The projects and finances were displayed on large worksheets throughout the Conference Room. It was the consensus of the City Council that very few projects using MSA funds could be accomplished in 1990. This is due to the use of available MSA funds for the completion of the Tyler Street Project. What limited funds are available after this project would most likely be spent to finance various feasibility studies for future MSA projects that would take place in 1991 or beyond. . It was the consensus of the City Council to move forward as soon as possible with the improvement of the School Street and Proctor Avenue (County Road 1) intersection. The City Council strongly desired for this to be a 1990 construction project. The City Engineer was requested to provide a resolution for City Council action at a future meeting in order to begin the process of developing a feasibility study for this intersection. The project, at a minimum, requires additional turn lanes and also requires City/County coordination. It is estimated that the City's share for this project would be approximately $25,000. City Council Minutes January 31, 1990 Page 2 e This cost would come from the City Street Reserve Fund, which is financed by the Landfill surcharge. Since the Utility Commission and School District involvement is also required for this project, the possibility that this intersection may not be improved until 1991 was noted. It was the consensus of the City Council to attempt to have the Fillmore Street improvement project delayed later that its scheduled 1991 date. Staff was requested to review the City commitment to upgrade this road when the Hidden Creek Plat impact fee was obtained and to discuss this issue with the Developer of this project. It was the consensus of the City Council to have the City Engineer contact MnDOT regarding the status of the signal for the intersection of Highway 169 and 193rd Avenue. It was acknowledged that this improvement is needed but that it can be delayed until after 1990 and until a petition is received from a developer in the area for this improvement. City expenses for this project would come from the MSA Fund. e It was the consensus of the City Council to have the staff proceed with a sidewalk replacement program. This issue was discussed in the Fall of 1989 when certain sections of sidewalk were repaired, removed or replaced. The City's share, above assessment to benefited property owners, for this project would come from the City Capital Projects Fund. It was the consensus of the City Council to finance the purchas~ of the tax forfeited properties that the City authorized to be purchased in early 1990 from the Capital Projects Fund. The total cost of these land purchases is estimated at $8,000. The City Council directed staff to investigate the Waco Street and bridge improvement project as soon as practical. It was noted that this project, from start to finish, would take approximately five years, including two years of actual construction. Staff noted that it would pursue the review of necessary right-of-way for this project and investigate the possible purchase of land for this project. If funds are needed before MSA .monies are available for this right-of-way purchase then the City would use its Capital Projects Fund, TIF money, and its self-insurance fund. e It was the consensus of the City Council that the Dodge Avenue and Fifth Street improvement project was a high priority but that the project would have to wait until a petition was received for this improvement. The estimated cost of the project for Dodge Avenue is $200,000 and the City's share would be $100,000. These funds would come from the Street Reserve Fund ($75,000) and the Capital Projects Fund ($25,000). The City's share for the improvement of Fifth Street would be approximately $25,000 (Capital Projects). Additional funds would have to be made available for the sewer and water improvements that are necessary in this area. If possible, the City Council desired this project to be planned in 1990 and constructed in 1991. City Council Minutes January 31, 1990 Page 3 e It was the consensus of the City Council that the improvement of Railroad Drive and 3rd Avenue was a high priority. The total cost of the project, excluding beautification elements, is estimated at $225,000. Assessments to benefited property owners were estimated at $50,000 with the City's share being $175,000. Of this total, $135,000 would come from 1991 MSA funds, $15,000 from the City Capital Projects Fund, and $25,000 from the City Street Reserve. The City Council desires for this project to be constructed in 1991, but acknowledged that with the number of meetings with property owners, a 1992 construction time frame may be more realistic. It was the consensus of the City Council to have the Sewer Department pursue the purchase of sufficient land for the spreading of the sewer sludge that is generated at the sewer plant. The City Council discussed the Riverbank protection project. grant application was successful in 1990, matching funds would have to be located. If the ($15,000) e The City Council discussed the removal of old City Hall and the possible construction of a cold storage facility that would temporarily house police vehicles. The Council acknowledged that funds were available for the removal of old City Hall from the City Hall Reserve Fund and that funds were available for the construction of a cold storage facility from the undesignated equipment reserve. No consensus was reached on these issues and they will be discussed in further detail at a follow up CIP work session. It was noted by the City Administrator that the consensus items will ei ther require City Council action at a formal meetinl?: or will be incorporated into the C.LP. when drafted if no activity is to take place on the project in 1990. 3. Schedule Next Meetin~ By consensus, the City Council agreed to meet at 7:00 p.m. on Wednesday, February 28, 1990, to continue the CIP work session. 4. Adjournment By consensus of the City Council, the meeting was adjourned at approximately 9:30 p.m. Respectfully submitted, f;;;- -K )MJl <; (<Uej Patrick Klaers City Administrator e