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03-05-1990 CC MIN e MEETING OF THE ELK RIVER CITY COUNCIL HELD AT THE ELK RIVER CITY HALL MONDAY, MARCH 5, 1990 MEMBERS PRESENT: Mayor Tralle, Councilmember Schuldt, Holmgren, and Kropuenske MEMBERS ABSENT: Councilmember Dobel STAFF PRESENT: Pat Klaers, City Administrator; Tim Keane City Attorney; Mick Stoffers, Public Librarian; Sandy Thackeray, City Clerk; and Phil Hals, Street Superintendent 1. Call Meetin~ to Order Pursuant to due call and notice thereof, the meeting of the Elk River City Council was called to order by Mayor Tralle at 9:00 p.m. following the EDA meeting. 2. Consider 3/5/90 City Council A~enda e COUNCILMEMBER HOLMGREN MOVED TO APPROVE THE 3/5/90 CITY COUNCIL AGENDA. COUNCILMEMBER SCHULDT SECONDED THE MOTION. THE MOTION CARRIED 4-0. 3. Consider 2/26/90 City Council Minutes COUNCILMEMBER KROPUENSKE MOVED TO APPROVE THE 2/26/90 CITY COUNCIL MINUTES. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 4-0. 4.1. National Lutheran Schools Week Proclamation Mayor Tralle signed a proclamation for National Lutheran Schools Week and proclaimed March 5 through March 10 to be National Lutheran Schools Week. 4.2. Minnesota Food Shelf Proclamation Mayor Tralle and the City Council signed a proclamation for Minnesota Food Share Month. Mayor Tralle read the proclamation and proclaimed March, 1990, as Minnesota Food Share Month. 5. Open Mike No one appeared for this item. e City Council Minutes March 5, 19 0 e 6. L Librar Page 2 Mick S offers, Elk River Public Librarian, presented her annual report to the City Council. She indicated that the major expense for 1989 was the pu chase of a micro film reader printer. She also indicated that the Bo rd is working on a proposal to use some of the City's reserve funds to start initial stages of expansion of the Library building. Counci member Holmgren indicated that the Community Center Task Force had su gested that the Community Center look at housing the Library. He ind. cated that perhaps the Library Board put a delay on their plans for ex ansion until a recommendation is made by the Community Center Task Free. The Council thanked Mick Stoffers for the Library annual report 6.2. Street De artment Annual Re ort Phil Hals Phil als, Street Superintendent, gave a slide presentation to the Counci as he presented his annual report. Phil Hals highlighted the major ccomplishments by the Street Department in 1989 and complimented his st ff for their enthusiasm and efficiency. 6.3. Admini e Sandy hackeray, City Clerk, presented the Administration annual report to the Council. She indicated that the secretarial services provided throug Administration staff were accomplished by Alice Heinecke, Brenda Ebner and the City Clerk. She reviewed with the Council some of the ma .or accomplishments which took place in 1989 and also discussed projec s which will be considered for 1990. 7.1. ion on Decision Resources Results and Data Pat Kl ers, City Administrator, informed the Council that information contai ing results and data of the Community Survey by Decision Resour es, Inc. is available at City Hall. COUNCI MEMBER HOLMGREN MOVED TO ACCEPT THE SURVEY RESULTS OF THE COMMON TY SURVEY PRESENTATION BY DECISION RESOURCES INCORPORATED. COUNCI MEMBER SCHULDT SECONDED THE MOTION. THE MOTION CARRIED 4-0. 7.2. Discus ion on Tax Forfeited Pro ert The Ci y Administrator explained that the City is attempted to purchase two ta forfeited properties within the next two weeks. He indicated that b th of these properties relate to possible development activities in 199. One of the properties being purchased is off of Auburn Place and i one acre in size located in a congested neighborhood. He indica edthat the original purpose of pursuing the parcel was to provid open space and recreational opportunities in this rteighb rhood. Mr. Klaers indicated that development is being proposed.. for Ba ringtori Place properties, which is adjacent to the lot the City will b purchasing off of Auburn Place. Mr. Santwire is proposing a possib e reconfiguration of the lots once the City purchases the e City Council Minutes March 5, 1990 Page 3 e property. He indicated that this is being pursued by Mr. Santwire in order for him to put together a more attractive development proposal adjacent to this parcel of property. Mr. Klaers indicated that the other parcel that is subject to development activity is the property off of 191 1/2 Avenue, west of Jackson Avenue. He stated that the City is purchasing one lot east of the site where Pete Rohlf developed a mini -storage building in 1989. Mr. Klaers indicated that the original intent of this property purchase by the City was to improve the drainage in the area. Mr. Klaers indicated that Mr. Pete Rohlf had approached the City to determine whether or not the City would be interested in trading lots with him, as he owns the lot directly west of the mini -storage site and it was his feeling that his lot would serve the City's needs much better than the lot the City is currently attempting to purchase. e Mr. Klaers distributed a letter from the City Engineer regarding the lot swap with Mr. Pete Rohlf. The City Administrator indicated that according to the City Engineer's letter, both lots are the same size and have the same dimensions. The City Administrator indicated that Mr. Pete Rohlf has plans for a proposed mini-storage on the lot he currently owns. He indicated that if the City is considering trading lots with Mr. Rohlf; then when Mr. Rohlf makes application for his conditional use permit for a mini-storage, the City's name will also have to be on the application as the City presently owns the lot. Councilmember Schuldt indicated that he did not feel it was appropriate that the City sign the application for the mini storage. Mayor Tralle indicated that the City should explore the two issues at the present time and deal with mini storage at another date. It was the consensus of the City Council to direct the City staff to take look at these two situations and do what is appropriate for the City. Councilmember Kropuenske indicated that it makes sense to get the best drainage possible on the lot and indicated that by swapping lots with Mr. Rohlf both parties benefit. The City Administrator indicated that if the City trade lots with Mr. Rohlf, the City will not allow any intensity of development to happen. Pete Rohlf was present at this meeting. He indicated to the Council that if the City decides to trade lots with him, he wants the Council to be aware that he is considering mini storage for the lot. e COUNCILMEMBER KROPUENSKE MOVED TO RECOMMEND THAT THE CITY STAFF PURSUE THE POTENTIAL PROCESS OF THE LOT SWAPS ON THE TWO PROPERTIES DESIGNATED IN MEMO 7.2 AND THAT THEY MAY PROCEED IF ALL THINGS ARE APPLICABLE FOR THE JOINT APPLICATION AND THAT STAFF INVESTIGATE PARK USAGE FOR THE LOTS RECEIVED AND FURTHER THAT THE TRADE BE CONTINGENT UPON THE AFFIRMATIVE RECOMMENDATION OF THE CITY ATTORNEY. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 3-1. Councilmember Schuldt opposed. City Council Minutes March 5, 1990 Page 4 e 7.3. Discussion RecYclin~ Coordinator The City Administrator informed the Council that Janelle Szklarski has accepted the position of Zoning Assistant. He further indicated that the City has received over 80 applications for the Recycling Coordinator position and indicated that after reviewing the applications, it was felt that none of the applicants had the generalist background that is necessary for the individual in this posi tion to adapt to other duties that may be assigned. He indicated that staff is recommending the hiring of Mr. Gary Schmitz from Prior Lake for this position. He indicated that Mr. Schmitz was second in position for the Zoning Assistant position and further, that Mr. Schmitz also applied for the Recycling Coordinator position. The City Administrator indicated that the majority of Mr. Schmitz work load would be recycling for at least the first year and after that, it is anticipated that he will assist the Building and Zoning Administrator in zoning enforcement issues and other environmental issues. He further indicated that Mr. Schmitz has an interest and background which would be able to assist the Park and Recreation Commission. The City Administrator stated that in the future he can see this person taking on the title of Zoning Assistant or possibly the Administrative Assistant. e COUNCILMEMBER KROPUENSKE MOVED TO APPROVE THE HIRING OF GARY SCHMITZ FOR THE POSITION OF .RECYCLING COORDINATOR. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 4-0. 7.4. Soecial City Council Meetin~s COUNCILMEMBER HOLMGREN MOVED TO CALL A SPECIAL CITY COUNCIL MEETING ON MARCH 21, 1990, AT 6:00 FOR THE PURPOSE OF PERSONNEL DISCUSSIONS WITH THE PERSONNEL CONSULTANT AND ALSO TO CALL A SPECIAL MEETING ON MARCH 28, 1990, AT 6:00 P.M. FOR THE PURPOSE OF A CIP WORK SESSION, BOTH TO BE HELD AT ELK RIVER CITY HALL. COUNCILMEMBER KROPUENSKE SECONDED THE MOTION. THE MOTION CARRIED 4-0. 8. Check Re~ister COUNCILMEMBER HOLMGREN MOVED TO APPROVE THE CHECK REGISTER. COUNCILMEMBER KROPUENSKE SECONDED THE MOTION. THE MOTION CARRIED 4-0. 7.5. City Administrator Uodate The City Administrator informed the Council that over the past several months, the Police Department has received complaints about refuse trucks spilling garbage on the highways. He indicated that the Police Chief has submitted a memo to all Patrol Officers requesting them to take an aggressive role in stopping the trucks which are spilling garbage and issuing citations to these haulers. e City Council Minutes March 5, 1990 Page 5 - The City Administrator also informed the Council that staff is planning to hold a pre-public hearing informational night regarding the RDF Plant. He indicated the meeting will be at a regular Council meeting on March 19, but that the meeting will be scheduled to be held at the Communi ty Education Center. It was the consensus of the Council to place a publication in the Star News regarding this informational meeting. 9.1. Roger Holmgren/Community Center UDdate Councilmember Holmgren informed the Council that the Community Center Task Force will be touring other surrounding Community Center's. 9.2. Legislative UDdate/Mayor Tralle Mayor Tralle informed the Council that the Legislature is proposing budget cuts for local government aid. He indicated that cities should be prepared for this to have some type of impact on City budgets. 10. Adjournment e There being no further business, COUNCILMEMBER HOLMGREN MOVED TO ADJOURN THE MEETING. COUNCILMEMBER SCHULDT SECONDED THE MOTION. THE MOTION CARRIED 4-0. The meeting of the Elk River City Council adjourned at 11:30 p.m. e