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12-19-2017 PC MIN SPECIALSpecial Meeting of the Elk River Planning Commission Held at the Elk River City Hall Tuesday, December 19,2017 Members llresctiv Chair Eri,c - 1Johnson, Commissioners Mike Nichols, Mark Konietzko, Jill Larson-Vito,R(.-)bert Ryclberg,, Alexander [,elnstein, and Brad Jhlel Members Absent- None Staff Preserit. Planning Manager Zack Carlton, Plari.ner Bd.eAxina Sirnon, Sr, Administrative A ssistan t /Recording Secretary.lennifer Green Also l"resent: ("outiciltiietiii)er.letitlifer Wagner, Council I.Aaison I Call Meeting to Order Putsuant to due call and notice thereof, the meeting of the [�Ilk River Planning Coinnussion was called to order at 6:30 Ptll- by Chair .) ohnson. 2. Pledge of Allegiance The P]edge of Allegiance was recited. 1111111111 11 IGI I IF IIIII: I III 111 11 Moved by Commissioner Larson - Vito and seconded by Commissioner Feinstein to approve the December 19, 2017, Planning Commission agenda. Motion carried 5-0. 4.1 Consider November 28, 2017, Planning Commission Minutes Moved by Commissioner Larson -Vito and seconded by Commissioner Feinstein to approve the November 28, 2017,.Planning Commission minutes. Motion carried 5-0. 4.2 Consider November 28, 2017, Board of Adjustments Minutes Moved by, Commissioner Larson -Vito and seconded by, Commissioner Feinstein to approve the November 28, 2017, Board of Adjustments minutes. Motion carried 5-0. Planning (;, oinnaissic)n December 19', 2017 5.1 Paxmar, LLC Page 2 * Zone Change for PID 75-136- 1200 to Planned Unit Development (PLJD), Case No. ZC 17..118 * Conditional Use Permit to amend Miske Meadows PUD, Case No, CL) 17.35 in Preliminary Plat Amendment of 'lisle e Meadows, adding ND 75- 136-1200 and Oudot A, River Park, Case NO. P 17- 1 Mr. Carlton presented the staff report. He stated staff recomnierided approval of the zone chanprc, conditional Lise pern--tit, and prehininary plat amendment as oudined, Chait-johnscal opened the public hearing. Randy Bamey, 1.9008 Lincoln St., expressed his concerns with increasing traffic of) an already busy'Fovin Lakes Road/ (I""o unty Road 12 without the infrastructure in plac-e to handle the additional vehicles. He stated exiting Lincoln Street is already a hazard with hinited visibility and hi traffic counts even before this proposed development is constructed, and is concerned with life safety. He proposed lowering and enforcing a lower speed along Twin Lakes Road, reconstructing the road to assist in increasing visibility, and completing a traffic steady to accurately reflect current traffic counts which include school traffic, Mr, Carlton stated Sherburne County is aware of the safety concerns for traffic improvements on. this county road and have, applied for a number of grants to assist in making improvements to this road, including a roundabout. He outlined current existing alternative routes and facture roadways to assist residents in changing; traffic patterns and lowering their risk by using alternative routes. fie 11l.d.1cated Sherburne County is working on a county. -wide transportation plan and improvements on this road will be included in that plan, and suggested residents attend public hearings to discuss traffic concerns. Shawn Chavez, 1,8835 Cleveland St,, stated he agreed with Mr. Barney's comments and stated the infrastructure as currently constructed isn't able to handle the increase in traffic in this proposed development, He stated he isn't opposed to the development but is concerned with the tremendous traffic volurric ()it Cleveland and concerned with traffic speed and visibility. Eric asci r, 10407Twiti Lakes Pkw,y%, noted lie lives at the end of the cill-de sac and fie expressed his concerns with vehicle speed traveling through the area and his neig,liborhood, There being no one further to speak, ("hairjohnson closed the public hearing. Cortirnissioner Korrietzko stated he absolutely agrees wItli those residents that spoke and agreed the infrastructure isnt in place, noting the evidence that something isn't right there is compelling. Fle stated lie inay not have control over the road but we do have control over how many botnes are proposed in this area, fie asked when ("Ieveland was paved, Planning C'�)nimission Page 3 De.cember 19, 2017 Corritnissioner Larson .."Vito stated the city doesn't have any control over traf."i"ic clianges on TwIri I,akes 'RA Mr. C'arlton stated Cleveland St. and Twin I,akes Rd. are both. county roads and Sherburne County is actively, reviewing traffic irnprMrCtnents qn.d addirig traffic control s*lrials atTwin Lakes Rd. and County.Road 12. He explained orie of the results of the traffic study was that ("'Ieveland St. be paved to accom. troodate then increase in development during the early 2000s. C'hair johnson stated the commissim'i has alreadyapproved the development but the request before theni this evening is modifying 1 �,, the number of buildable lots to 285. (.1"'otntnissioner Rydberg asked if the city could make changes to Nlr, Spallier's r-oad in an effort to control traffic before the road becomes a through street and becomes even Nvorse by perhaps by usirig as round- about. Mr. (11 1 arlton stated the road In question has always been a prop(,)sed connecting through. -street and while roundabouts can reduce the severity ofaccidents, a roundabout is typically placed at an intersection. He stated other traffic cahning devices could be Used in this area as recot.nmended by the city engineer and. a traffic study can also be conducted. Corrityrissioner. Larson -Vito stated she agrees there's a problern here but ordeting another traffic study be completed isn'tthe answer if the city engineer indicated on the record that there wasn't anything wrong with the current traffic stud or city Y f roads arid the county can only inake requested improvements on county roads. ChairJohnson considered adding a recornmendation that a traffic study during school session be completed, noting that wouldn't be a conditioti that should be added f6t d-teapplicant to comply with. (,"orm.nissioner Larson -Vito stated she would also like to recommend a traffic study 'be done. ('ounciltnerriber. Wagict 1 County C gner explained her contact with Distr orrimissionee Barbara Burandt and her awareness to the ttaffic problems that exist onTwin Lakes Road. She stated she is personally aware of these concerns as she is a resident of the J.'rott Brook neighborhood. She stated if the city could make the changes to this area, they would, and the city is very rnuch in the county's car requesting traffic control changes, She recogniZes the traffic will increase with the Additl(,,)Tl of this development and will terriain challenging until needed chan�ges are made. (],ommissioner Konietzko stated lie was not in Favor of approving the developtnent as proposed, Moved 1 Commissioner Larson -Vito and seconded by Commissioner Nicholas to approve the zone change for PID 75-136-1.200 frorn R-Ic/d to Planning Conunission Page 4 I)e cern ber 19, 2017 Planned Unit Development (PUD) with the recommendation that a traffic study be completed during the school year and with the following condition. t A PUD agreement must be approved by the City Council prior to recording the Zone Change. Motion carried 6-1. Commissioner Konietzko opposed. Moved by Commissioner Larson -Vito and seconded by Commissioner Feinstein to approve the update ofthe Conditional Use Permit to amend the existing Miske Meadows PUD with the following conditions: 1. An update to the PUD Agreement shall be developed and signed by Death. parties prior to issuance of a building permit. 2. Building pads and house types must be updated along Twin Lakes., Parkway, Edison Ct. NW, and Ivanhoe Street NW and approved by city staff, 3. Update all plans to reflect the additional 12 lots south of Twill Lakes Road where the park area had been proposed. Motion carried 6-1. Commissioner Konierzko opp�osed. Movedby Commissioner Larson -Vito and seconded by Commissioner Nicbolas to approve the Preliminary Plat Amendment of Miske Meadows, adding PID 75-136-1200 and Outlot A, River Park, as outlined in the staff report with the following conditions 1. Updated engineering, and utility plans must be approved by city staff. S.2 Vanman/LeFebvre Companies — 10895 17 1 " Ave. NW No CondidorW Use Permit for building addition,, Case No. CL) 17-37 1\Is. Simon presented the staff report. She stated staff recotmnended approval of the CUP with the recommendations as outlined in the staff report. (.""hair Johnson opened the public hearing. Zack Anderson, 4546 1.,ogan Ave. N., Mpts. -- was present on behalf of N7,anrnan Architects and noted the landscape plan would be ready before the city council tneeting. Commissioner Konietzko asked iflie knew what the challenge was with foHowing the landscape plan, ofplanting trees, Mr. Anderson stated he wasnt involved in this project at that time and Llidn't know the answer, Planning Commission Page 5 December 19, 2017 Chair johnson asked if the building of the ne.w structure would be on before the ILTI) expires at die end of 2018. Mr. Anderson stated tliellroject would bel),jrn irnmediately and didn't see any reason by it wouldn't be completed acid the tetriporary trailer office space renioved before ,the expiration of die ILT. 'Ilie.re being no one else to speak., C'hair-)ohnson closed the public hearing, Moved by Commissioner Nicholas and seconded by Commissioner Konietzko to approve the Conditional Use Permit for Van man/Lefebvre Companies with the following conditions - 1. The authorized Conditional Use Permit shall be recorded. 2. The city's Building Official and Fire Marshal shall inspect the building, for compliance with all state and local building codes. 3. The authorized Conditional Use Permit shall not be recorded until the aforementioned conditions have been completed. 4,4 The authorized use shall not begin until the Conditional Use Permit is recorded. 5. No more than one access shall be allowed on,rwin Lakes Road or Ulysses Street. 6. The temporary trailer shall be removed from the site by December 31, 2018. 7. An escrow, equal to the value of the required landscaping, shall be submitted prior to releasing a building permit., 8. The required landscaping shall be installed by June 21, 2018, 9 A.11 driving areas and parking areas shall be bounded by B612 concrete curb and gutter. This shall be installed by June 21, 2018. 10. If the proposed work described in the application and Conditionaldisc Permit has not been substantially completed within two years after the Conditional Use Permits date of issuance, the permit shall expire and become void. 11. If the authorized use ceases for more than six months, the Conditional Use Permit shall, expire. 12. The applicant must apply for and receive approval for all required pennits before any construction may begin. 13. All comments in the Stonnwater Coordinator Memo dated December 6, 2017, shall be addressed. Motion carried 7-0. 5.3 Tiller Corporation — 124SO Ranch Rd. NW Conditional Use Perrnit for portable concrete plant, Case No. CU 17-1 NIS. Simon presented the staff report, She stated staff is recommending approval of the conditional use pen -nit as oud.ined. Planning COMMISS1011 December 19, 2017 Chair johnson opened the public hearing. Mike Keran, 7200 1 lenflock, kane, Maple Grove — represen ring 'I'll.ler C:orj.°r. stated he was present to answer any questions and is worldng closely with 6q, staff ten combine all active (AJPs for each of their three sites. 'I'liere being no one else to speak to th.is matter, Challjohnson dosed. the public hearing. Moved by Commissioner Konietzko and seconded by Commissioner Thiel to approve the Conditional [Jse Permit (CUP) authorizing Mineral Excavation and a portable concrete plant, with the following conditions. 1. If the proposed site improvements described in the application and CUP have not been substantially completed. within two years of the permit's date of approval, the permit shall expire and becomevoid, 2. The CUP shall expire if the authorized use ceases for more than six months. Failure to obtain an annual license will be evidence of cessation of use. 3. The applicant inust apply for and receive approval of all required permits before any construction may begin. 4. A Mineral Extraction License shall be obtained annually, 5. Aft activities on the site shall be conducted in a manner that is consistent with operating permits, issued by the city, county, state, federal, and other agencies. A copy of any and all permits related to tbe operation of the site shall be submitted to the city for their reference. 6. Portable concrete plant shall maintain setbacks of 50 feet from all neighboring property fines. No mining activity shall be permitted within the setback area without staff approval. 7. The need of buffering and/or screening in light of surrounding land uses shall be evaluated at the time of annual license renewal and shall be installed when directed by the city to protect surrounding land uses. 8. The applicant shall be responsible for the cost and construction of all reasonable road improvements, including turn lanes, as required by the Sherburne County or MnDOT. The city reserves the right to require the applicant to pay for reasonable road maintenance of haul routes. 9Wash operations shall not be permitted unless to plan for protecting ground water and surrounding environment is approved by the city's environmental consultant. 10. Dust control is required for all roads and within the site in accordance with air pollution standards and to ensure dust does not create a public nuisance or otherwise adversely affecting adjacent properties. 11 Vehicles and equipment not in operable condition or materials not associated with the mineral extraction/ excavation activity shall not be Deist or stored at the site. Plaftning Commission December 19,2017 11 The site shall be mowed or maintained to control noxious weeds and other vegetation. Existing trees and. ground cover shall be preserved t(,-) the maximum extent possible. 11Fencing shall be installed d " uring n extractiooperations to ensure the g safety of the public and environment as detennined by the city engineer and environmental staff. 14. flours of operation are 4:00 am. until 10:00 pm. Monday Friday and 7:00 a.m. to 7:00 p.m. on Saturday. 15, Trucking and hatifing shall be allowed between the hours of 6:00 am. and 7:00 p.m. Monday -Saturday. 16. Tiller will work with staff to combine all active Conditional Use Permits for each of the three sites in Elk River by the end, of 2018. Motion car is 7-0. I I I li��illi 11111111111111111111111 1111111111111 11111111111111 11111- pill 11111111 11�11 il �ililill Mr. (-'arlton presented the staff report,The coniniission reviewed the proposed meeting calendar and no changes were recommended, 7.1 City Council Liaison Update Counciltnerriber Wagner updated the cotntnission on the two variance requests f.'rorn last trionth's Planning C'ornmission rnecting arid indicated the city council did aP , prove thein the evening prior at the cin ty coucil tneeting, She stated aftMet t With , staff;Atthe council meeting, council did grant variances tol)oth of them and discussed the reasonings behilid it. Mr, Carlton recognized Commissioner Konietzko whose term as planning conirynission meniber was ending.The, commission, thank(.,.,d Mark tot Iiis 9 years of volunteering and dedication to the city 310008=� There being no further business, ("