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09-10-1990 CC MIN e e e MEETING OF THE ELK RIVER CITY COUNCIL HELD AT THE ELK RIVER CITY HALL MONDAY, SEPTEMBER 10, 1990 MEMBER PRESENT: Mayor Tralle, Councilmembers Schuldt, Holmgren, Dobel, and Kropuenske MEMBERS ABSENT: None STAFF PRESENT: Pat Klaers, City Administrator; Lori Johnson, Finance Director; Tim Keane, City Attorney; and Gary Schmitz, Recycling Coordinator 1. Call Meetin~ to Order Pursuant to due call. and notice there of, the meeting of the Elk River City Council was called to order at 6:30 p.m. 2. Consider 9/10/90 City Council A~enda Councilmember Kropuenske requested to be added to the agenda as Item 6.5 to discuss the Evans Avenue assessments. The City Administrator indicated that under 6.4 - Other, that a check register is being requested to be considered. COUNCILMEMBER HOLMGREN MOVED TO APPROVE THE CITY COUNCIL AGENDA AS AMENDED. COUNCILMEMBER SCHULDT SECONDED THE MOTION. THE MOTION CARRIED 5-0. 3. Consider 8/27/90 City Council Minutes COUNCILMEMBER HOLMGREN MOVED TO APPROVE THE 8/27/90 CITY COUNCIL MINUTES. COUNCILMEMBER DOBEL SECONDED THE MOTION CARRIED 5-0. 4.1. Q~en Mike-Historical Society ReQuest Mr. John Kuester, President of the Sherburne County Historical Society, and local resident, Bud Houlton, were present to discuss with the City Council the Historical Society site selection process and proposal for Elk River. Mr. Bud Houlton who is representing the Elk River area in the site selection process indicated that the Sherburne County Historical Society is looking for a site to call its long term home. The Society is looking at a site of at least ten acres. Mr. Houlton indicated that Dominic Gospodar has offered to donate to the Historical Society some property that he owns which is on the south side of Orono Lake and Orono Road. Mr. Houlton stated that the location of the Historical Society in Elk River would be a tremendous benefit to the community, but that the location of the long term home for the Historical Society is becoming City Council Minutes September 10, 1990 Page 2 e highly competitive and may possibly become political. Mr. Houlton indicated that the cities of Big Lake and Becker are anticipated to make proposals for the long term home of the Historical Society. Mr. Houlton indicated that in order to make an attractive offer to the Historical Society, he would desire additional concessions by the City in an attempt to have the Historical Society locate in Elk River. Specifically, Mr. Houlton discussed the elimination of future trunk sewer, water, storm sewer, or road assessments to the Historical Society if they locate on the Gospodar property. Mr. John Kuester, President of the Sherburne County Historical Society, indicated that the Society planning efforts have shown a need for a better long term site as their home. He stated that it would be a tremendous benefit to Elk River to have the Historical Society locate in Elk River and requested City Council support in putting together an attractive package to present to the site selection committee. The City Administrator indicated that it is difficult for one City Council to bind a future City Council to specific action. Nonetheless, past City Council action is typically honored by future City Council's. e COUNCILMEMBER KROPUENSKE MOVED TO SUPPORT THE GOSPODAR PROPERTY AS AN APPROPRIATE SITE FOR THE HISTORICAL SOCIETY AND THAT IF THE HISTORICAL SOCIETY DOES LOCATE ON THE GOSPODAR SITE, THEN THE CITY WOULD NOT ASSESS THE PROPERTY FOR TRUNK SEWER, TRUNK WATER, STORM SEWER, OR ROAD ASSESSMENTS WHEN THE IMPROVEMENTS TAKE PLACE. COUNCILMEMBER DOBEL SECONDED THE MOTION. THE MOTION CARRIED 5-0. 5. RecyclilliLJ!!ld RefllsEL]lroposal Gary Schmitz, City Recycling Coordinator, discussed with the City Council the bids that were received for the recycling containers. It was indicated that the lowest bid was received from Lewisystems in the amount of $4.70 per container. Mr. Schmitz stated that the bids were very competitive and distributed a handout showing the five bids that were received. Mr. Schmitz also indicated that the references for the Lewisystems' containers were very good. The City Council discussed the need for covers on the recycling containers. Staff indicated that recycling covers are unusual and not the norm. Additionally, the covers were much more expensive and were only offered by two of the five firms. Council discussion also took place regarding the color of the recycling containers. It was the consensus of the Council that the dark green containers were appropriate. tit The City Council discussed the City logo and statement on the containers and also the UPA logo or statement on the containers. The City Council stated their appreciation to UPA for supporting the recycling program. Staff noted that the $20,000 purchase for recycling containers would be financed from UPA donations and from SCORE funds received by the City through the County. City Council Minutes September 10, 1990 Page 3 e COUNCILMEMBER DOBEL MOVED TO ACCEPT THE LOW BID FOR RECYCLING CONTAINERS FROM LEWISYSTEMS IN THE AMOUNT OF $4.70 PER CONTAINER WITHOUT COVERS AND THAT THE CITY ORDER THE CONTAINERS IN DARK GREEN WITH THE CITY LOGO AND UPA LOGO ON THE CONTAINERS AND THAT THE CITY ORDER $20,000 WORTH OF THE CONTAINERS. COUNCILMEMBER KROPUENSKE SECONDED THE MOTION. THE MOTION CARRIED 5-0. The Recycling Coordinator discussed with the City Council the refuse contract that has been agreed upon between the staff and the garbage haulers. The Recycling Coordinator referred to his 9/4/90 memo that outlines the highlights of the contract. Staff noted that two containers were being offered to the public. A 90 gallon container and 32 gallon container for the low volume or Senior Citizens. The 32 gallon container is proposed to cost approximately $3.50 per month less than the 90 gallon container. Staff noted that the total charge to the homeowner for the 90 gallon container is anticipated to remain roughly the same as what is currently being charged. Staff indicated that there is one change in the contract that will require a change in the garbage ordinance.' This change is the length of term of the original contract from two years to three years. e A general discussion took place regarding future price changes in the garbage collection serv ice; the cost of recycling versus the cost of garbage collection; the City billing method; the fact that curbside recycling will done every two weeks and garbage will be collected every week; and the Nov~mber 1 start up date. Attachment B- Specifications, was revised and a new Attachment B was distributed by the Recycling Coordinator. This attachment showed the total price of $16.25 for a 90 gallon container and $12.75 per 32 gallon container. COUNCILMEMBER KROPUENSKE MOVED TO APPROVE THE CITY OF ELK RIVER AGREEMENT FOR GARBAGE REFUSE AND RECYCLING COLLECTION CONTRACT WITH THE REVISED ATTACHMENT B. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5-0. COUNCILMEMBER HOLMGREN MOVED TO ADOPT ORDINANCE 90-34, AN ORDINANCE AMENDING THE LENGTH OF TERM FOR THE REGULATING OF STORAGE, COLLECTION, TRANSPORTATION AND DISPOSAL OF REFUSE AND RECYCLABLE MATERIALS. COUNCILMEMBER KROPUENSKE SECONDED THE MOTION. THE MOTION CARRIED 5-0. It was noted that this ordinance adoption reflects the change in the contract previously discussed whereby the first garbage contract with the three licensed haulers would be for three years and each renewal period would be for two years. e COUNCILMEMBER HOLMGREN MOVED TO RECESS THE CITY COUNCIL MEETING UNTIL AFTER THE ECONOMIC DEVELOPMENT AUTHORITY MEETING. COUNCILMEMBER KROPUENSKE SECONDED THE MOTION. THE MOTION CARRIED 5-0. The Elk River City Council recessed approximately 7:25 p.m. City Council Minutes September 10, 1990 Page 4 e Mayor Tralle reconvened the 9/10/90 Elk River City Council meeting, held at Elk River City Hall, at approximately 11:00 p.m. Councilmember Schuldt had left the meeting by this time. 6.1. Jarvis and 165th Avenue Railroad Crossin~s Mayor Tralle indicated that MnDOT, the railroad and the City are all ready to move forward wi th the installation of railroad crossings at Jarvis Avenue and '165th Avenue. In order for these projects to move forward, the City needs to approve the agreements and resolutions for the projects. COUNCILMEMBER HOLMGREN MOVED TO APPROVE THE AGREEMENT BETWEEN THE CITY, RAILROAD AND MNDOT FOR THE INSTALLATION OF THE CROSSING SIGNALS AT JARVIS AVENUE. COUNCILMEMBER DOBEL SECONDED THE MOTION. THE MOTION CARRIED 4-0. COUNCILMEMBER KROPUENSKE MOVED TO APPROVE RESOLUTION 90-39, A RESOLUTION REFLECTING THE AGREEMENT BETWEEN THE CITY, MNDOT AND THE RAILROAD FOR THE INSTALLATION OF RAILROAD CROSSING SIGNALS AT JARVIS AVENUE. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 4-0. e COUNCILMEMBER HOLMGREN MOVED TO APPROVE THE AGREEMENT BETWEEN THE CITY, RAILROAD AND MNDOT FOR THE INSTALLATION OF THE CROSSING SIGNALS AT 165TH AVENUE. COUNCILMEMBER DOBEL SECONDED THE MOTION. THE MOTION CARRIED 4-0. COUNCILMEMBER KROPUENSKE MOVED TO APPROVE RESOLUTION 90-40, A RESOLUTION REFLECTING THE AGREEMENT BETWEEN THE CITY, MNDOT AND THE RAILROAD FOR THE INSTALLATION OF RAILROAD CROSSING SIGNALS AT 165TH AVENUE. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 4-0. 6.2. Naples Street and 186th Avenue Improvement Petition Mayor Tralle indicated that a valid petition had been received and reviewed by the City Engineer for the improvement of the street along Naples and 186th Avenue. COUNCILMEMBER HOLMGREN MOVED TO ADOPT RESOLUTION 90-41, A RESOLUTION DECLARING THE ADEQUACY OF THE PETITION FOR THE IMPROVEMENT AND ORDERING THE PRELIMINARY FEASIBILITY REPORT IN THE MATTER OF THE NAPLES STREET AND 186TH AVENUE STREET IMPROVEMENT. COUNCILMEMBER DOBEL SECONDED THE MOTION. THE MOTION CARRIED 4-0. 6.3. HiJ:(hwav 10 Turn Lane Bids . Mayor Tralle indicated that the bids had been received for the improvement of Highway 10, near 165th Avenue. The improvements call for acceleration and deceleration lanes. The improvements are necessary as it relates to the refuse derived fuel garbage trucks entering and leaving the RDF road (165 Avenue). Mayor Tralle further ".'..." " ..'~\~~',:, :" e City Council Minutes September 10, 1990 Page 5 noted that it is anticipated that the expense of these improvements would be part of the October 1 conditional use permit and license approvals for NSP to continue operating the RDF plant. COUNCILMEMBER KROPUENSKE MOVED TO APPROVE RESOLUTION 90-42, A RESOLUTION ACCEPTING BID AND AUTHORIZING EXECUTION OF CONTRACT IN THE MATTER OF THE HIGHWAY 10 TURN LANES AT 165TH AVENUE. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 4-0. 6.4. OTHER A. The City Administrator indicated that the Finance Director had advised him that the check register need not be approved and can be taken care at the next meeting. B. The City Administrator updated the City Council on the agenda for 9/17/90 City Council meeting and that concerned citizens are anticipated from the northeast section of the community regarding the park plan. C. The golf course pending improvements at the club house were discussed. It was noted that the City strongly desires a permanent easement from the golf course to access Woodland Trails Park and that an exchange of City services may be possible in order obtain this permanent easement. The City Administrator indicated that the Street Department may be able to assist the golf club in its site preparation for the new club house in exchange for this permanent easement. The Council indicated no problems with this exchange of service for a permanent easement. e D. The City Administrator noted that the Mayor or a Councilmember si ts on the County Board of Canvasing and that this meeting is scheduled for 10:00 on Friday morning, September 14, 1990. The Mayor indicated that he cannot attend and requested that the Vice Mayor attend. E. The City Administrator noted that the 1990 annual meeting of the Elk River Arts Council is scheduled for September 20, 1990. The Mayor indicated that he cannot attend and requested that the Vice Mayor attempt to attend on behalf of the City Council. F. The City Administrator noted that the annual Chamber dinner is scheduled for September 18, 1990. The City Administrator noted his concern over the price of this dinner. It was stated that the Chamber is not making any profit off this endeavor, but that the expense has increased gradually over the years for this annual dinner. e G. The City Administrator distributed a copy of a letter to the owner of the pawn shop located on Highway 10. This letter, from Investigator Tom Tyler, indicated the City's displeasure with the written reports that have been received. ,- .' City Council Minutes September 10, 1990 Page 6 e H. The City Administrator reminded the City Council about the October newsletter and requested any relevant newsletter articles from the Council before mid-September. I. The City Administrator noted that a formal request has been received for three additional street lights. The locations have been reviewed by the Chief of Police and he is recommending the installation of street lights. These three locations are at Proctor and Ridgewood Drive; Islandview Drive at Joplin Street; and Islandview Drive at 190th Avenue. COUNCILMEMBER DOBEL MOVED TO AUTHORIZED THE INSTALLATION OF THE THREE STREET LIGHTS AS DISCUSSED. COUNCILMEMBER KROPUENSKE SECONDED THE MOTION. THE MOTION CARRIED 4-0. 6.5. Qouncilmember Kropuenske-Evans Avenue Assessments e The City Council discussed the unusual situation with the townhouse platted property along Evans Avenue and the assessments which these two residential units are anticipated to receive when the street is approved. The Council directed staff to review the situation to see if the situation is unusual enough to merit an amendment in the assessment role or a negotiated settlement with the two individuals that have assessment appeals pending. The City Attorney indicated that this issue could be discussed in an Executive Session, as the Council is reviewing a potential assessment appeal negotiated settlement. This Executive Session should be noted on the agenda and should take place at the end of the 9/17/90 City Council meeting. The City Council concurred that such an Executive Session should take place on 9/17/90. 8. Miournment THERE BEING NO FURTHER BUSINESS, COUNCILMEMBER HOLMGREN MOVED TO ADJOURN THE MEE'rING. COUNCILMEMBER DOBEL SECONDED THE MOTION. THE MOTION CARRIED 4-0. The Meeting of the Elk River City Council adjourned at approximately 11: 25 p.m. Respectfully submitted, ?P II~ Patrick D. Klaers City Administrator e