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10-22-1990 CC MIN e e e MEETING OF THE ELK RIVER CITY COUNCIL HELD AT THE ELK RIVER CITY HALL MONDAY, OCTOBER 22, 1990 MEMBERS PRESENT: Mayor Tralle, Councilmembers Schuldt, Kropuenske, and Holmgren MEMBERS ABSENT: Councilmember Dobel STAFF PRESENT: Patrick Klaers, City Administrator; Lori Johnson, Finance Director; Sandy Thackeray, City Clerk; Terry Maurer, City Engineer 1. Call Meetin~ to Order Pursuant to due call and notice thereof, the meeting of Elk River City Council was called to order at 7:00 p.m. by Mayor Tralle. 2. Consider 10/22/90 City Council A~enda COUNCILMEMBER HOLMGREN MOVED TO APPROVE THE 10/22/90 CITY COUNCIL AGENDA. COUNCILMEMBER KROPUENSKE SECONDED THE MOTION. THE MOTION CARRIED 4-0. 3. Consider 10/15~City Council Minutes COUNCILMEMBER KROPUENSKE MOVED: TO APPROVE THE 10/15/90 CITY COUNCIL MINUTES. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 4-0. 4. !>pen Mike No one appeared for this item. 5.1. Special Assessment Reapportionments Lori Johnson, Finance Director, informed the Council that each time a parcel of property with special assessments is subdivided or split, the special assessments must be reapportioned by the Council. She indicated that there are two reapportionments, one in Knollwood, and one in Bailey Beck addition. Lori Johnson informed the Council that once the Council approves the reapportionment, the land owners have 30 days to appeal. COUNCILMEMBER SCHULDT MOVED TO APPROVE THE SPECIAL ASSESSMENT REAPPORTIONMENT FOR PROPERTY OWNED BY TOM AND CAROL WILEY AND ALSO THE REAPPORTIONMENT FOR SEVERAL LOTS WITHIN THE BAILEY BECK PLAT. COUNCILMEMBER KROPUENSKE SECONDED THE MOTION. THE MOTION CARRIED 4-0. Ms. Johnson indicated that the lots owned by the Wiley's contained an assessment for the 1989 Knollwood improvements and the lots located within the Bailey Beck plat contained assessments for the 1988 Main Street Sanitary Sewer Improvement project and the Orono Dam Improvement. City Council Minutes October 22, 1990 Page 2 e 5.2. RecYclin~ Update The City Administrator reviewed the recycling update memo from the Recycling Coordinator, Gary Schmitz. He informed the Council that the Ci ty will have a booth at the Business Expo which will center on recycling. Discussion was held by the Council regarding the fact that open burning of garbage is not permitted within the City of Elk River and it was suggested that a news release be sent to the public informing them of this information. Councilmember Schuldt discussed the procedure that will take place for switching garbage containers and garbage haulers and also questioned how residents will be informed of the procedure to choose their size of container. The City Administrator informed the Council that the garbage haulers will be informing the residents of the switch and that the residents will have a choice in the size of containers after the first month of issuance. e Councilmember Schuldt stated that he had some concerns regarding yard waste. He suggested the possibility of the City setting up a leaf shredder and having a leaf disposal day for City residents. He indicated that he had contacted Councilmember Dobel and that Councilmember Dobel had informed him that shredded leaves would be a good fertilizer for farm land. The Council also discussed the possibility of having a Christmas tree drop-off day in the winter. It was suggested that this idea be checked into and that an article be placed in the newsletter regarding this Christmas tree/wood chipper concept. 5.3 One Ton Pick-Up The City Administrator stated that the Council had recently awarded a bid to Saxon Motors for a one ton Chevrolet pick-up for the Elk River Fire Department. Saxon Motors has recently informed the City that their dealer misread the" vehicle specification chart and they cannot meet the specs. The Ci ty Administrator requested that the Council consider awarding the bid to Elk River Ford. COUNCILMEMBER HOLMGREN MOVED TO ACCEPT THE BID FROM ELK RIVER FORD IN THE AMOUNT OF $15,812 FOR A ONE TON PICK-UP. COUNCILMEMBER KROPUENSKE SECONDED THE MOTION. THE MOTION CARRIED 4-0. 5.4 Council Meetin~ Schedul~ The City Council discussed the Council meeting schedule through the end of the year. e COUNCILMEMBER HOLMGREN MOVED TO SCHEDULE A BOARD OF CANVASS MEETING ON NOVEMBER 8, AT 6:30 P.M. COUNCILMEMBER KROPUENSKE SECONDED THE MOTION. THE MOTION CARRIED 4-0. COUNCILMEMBER KROPUENSKE MOVED TO CALL AN ECONOMIC DEVELOPMENT AUTHORITY MEETING ON MONDAY, NOVEMBER 5, AT 6:30 P.M. AT THE ELK RIVER City Council Minutes October 22, 1990 Page 3 e CITY HALL. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. CARRIED 4-0. THE MOT I ON The City Administrator informed the Council that the Park and Recreation Commission has requested a special meeting with the Council to discuss the implementation of the Park and Recreation Master Plan. He suggested that the Council delay this meeting until the Commission can put together a draft job description for a Park and Recreation Director. It was the consensus of the Council to advise the Park and Recreation Commission to work on a Park and Recreation Director job description and meet with the Council at a joint meeting some time in 1991. The Council discussed possible meeting dates for a budget workshop session and a joint meeting with the Community Center Task Force. It was the consensus of the Council that the evenings of November 8 and November 13, are possible choices for either a joint meeting with the Communi ty Center Task Force or a Council budget workshop. It was suggested that the Community Center Task Force choose one of these dates and the Council budget session be held on the remaining date. 6.1 Series E Si~n Variance ReQuest e Terry Maurer, City Engineer, indicated that the Series E variance request made to MnDOT has been rejected. He informed the Council that the City received a letter from MnDOT which listed several reasons for rejection. The Council discussed the possibility of resubmitting their request for the variance. After discussion it was the consensus that the variance be dropped until such time that the City can see what developments take place in Otsego as this may have an impact on the City's variance request. 6.2 Waco Street Brid~e The City Engineer explained that he has prepared a time schedule which outlines the tasks to be accomplished in order to initiate the Waco Street bridge project. He indicated that the entire project would require about four to five years from initiation to completion of bridge construction and suggested that the City start now with the first three phases as outlined in his letter to the City Administrator dated September 28, 1990. COUNCILMEMBER HOLMGREN MOVED TO ADOPT RESOLUTION 90-58, A RESOLUTION ORDERING THE PREPARATION OF A PROJECT PATH REPORT IN THE MATTER OF THE WACO STREET BRIDGE IMPROVEMENT. COUNCILMEMBER KROPUENSKE SECONDED THE MOTION. THE MOTION CARRIED 4-0. 6.3 Main Street/Hi~hway 169 Resolution . Terry Maurer indicated that MnDOT has reviewed th~ City's submittal for a special agreements project at the intersection of Truck Highway 169 and Main Street. He stated that MnDOT believes the proposal is a viable project and in order to p~oceed with the project, the City must pass a resolution prepared by MnDOT. City Council Minutes October 22, 1990 Page 4 e COUNCILMEMBER KROPUENSKE MOVED TO ADOPT RESOLUTION 90-59, A RESOLUTION REQUESTING MNDOT PARTICIPATION IN CERTAIN IMPROVEMENTS ON A PORTION OF TRUNK HIGHWAY 169. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 4-0. Mr. John Darkenwald appeared before the City Council and requested that the Council consider sending a letter of support to MnDOT regarding a right on/right off on Highway 169 about 725 feet north of the center line of Main Street, which is north of Pizza Hut. The City Administrator indicated that this would be an appropriate time in which to support this request and that the Council should also consider the same request for the area near the trailer park when going North, as this area may redevelop soon. COUNCILMEMBER HOLMGREN MOVED TO SEND A LETTER OF SUPPORT TO THE MINNESOTA DEPARTMENT OF TRANSPORTATION SUPPORTING THE PROPOSAL BY DARKENWALD AND ALSO SUPPORTING A RIGHT ON/RIGHT OFF NEAR THE TRAILER PARK WHEN THIS AREA REDEVELOPS AND FURTHER THAT THE LETTER BE SENT WITH RESOLUTION 90-59. COUNCJLMEMBER KROPUENSKE SECONDED THE MOTION. THE MOTION CARRIED 4-0. 6.4 Pay Estimates for Evans Avenue e COUNCILMEMBER KROPUENSKE MOVED TO APPROVE PAY ESTIMATE #1 FOR THE EVANS AVENUE PROJECT IN THE AMOUNT OF $63,976.10 TO BITUMINOUS CONSULTING AND CONTRACTING, INC. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 4-0. 6.5 165th Avenue and Hi~hway 10 Turn Lane Update The City Engineer informed the Council that the project has started and will be paved and near completion by the middle of next week. He indicated that the last layer of blacktop will be put down next spring. 6.6 ~vans Avenue Im~rovement Update The City Engineer informed the Council that the project has begun and completion is anticipated ~ithin a couple of weeks. 6.7 173rd Avenue R~ilroad Crossin~ QP-date The City Engineer informed the Council that he has received an agreement from MnDOT for the improvement of the railroad crossing at 173rd Avenue. He indicated that this agreement will be presented to the Council in November. The City Engineer informed the Council that the improvement will take place using State Aid Funds. e It was recommended that the Council consider improving a portion of 173rd Avenue prior to the installation of the railroad crossings so that once the crossings are installed the street' improvements will be complete in this area. City Council Minutes October 22, 1990 Page 5 e 6.8 Other - C.R. 42 Brid~e Lori Johnson, Finance Director, informed the Council that she has received a bill from the State for about $40,000 for County Road 42 'bridge. She indicated that the bill is for utility lines that were removed and the Utilities and the Council had a 1985 agreement that the bill would be paid by Utilities; however, this was never done. It was the consensus of the Council to send the bill to Utilities. The City Administrator updated the Sewer Plant meeting to be held improvements on Proctor Avenue and Curtis property. Council on the Orono Bridge, the with the City of Otsego, the the guard rail situation on the 7.1 Community Center Task Force Update e Councilmember Holmgren informed the Council that the Task Force has defined the uses to be included in the community center and stated that the Task Force is ready to make a presentation to the City Council. He informed the Council that the Task Force has some creative plans in mind which could privately fund the project. He indicated that a site location has been selected and that it is the request of the Task Force to meet with the City Council to present this information to them. He further indicated that the square footage of the proposed community center is 96,000. The City Administrator indicated that the Task Force is looking at the long term needs for a community center. The Council discussed funding options for the community center and the components of a community center. The City Administrator informed the Council that they should be thinking about the information they have been receiving from staff regarding the Community Center Task Force meeting and be prepared to meet with the Task Force regarding this information. 8. ~ity Administrator Update The City Administrator informed the Council that a temporary fence easement is being requested between the City and Manford and Eleanor Lawatsch. He indicated that the City is granting a temporary easement over and across the premises for purposes of fenced yard, maintenance and access. e COUNCI LMEMBER HOLMGREN MOVED TO GRANT A TEMPORARY FENCE EASEMENT TO MAN FORD AND ELEANOR LAWATSCH FOR PROPERTY LOCATED SOUTH OF OAK KNOLL ADDITION. COUNCILMEMBER KROPUENSKE SECONDED THE MOTION. THE MOTION CARRIED 4-0. The City Administrator informed the Council that he has received the finalized job descriptions of all City Employees and requested whether the Council wanted to review all of the descriptions. It was the e e e City Council Minutes October 22, 1990 Page 6 consensus of the Council to review the job descriptions of department heads and that all job descriptions would be kept on file at City Hall if any of the Councilmembers wish to review them. The City Administrator informed the Council that the City still has not received the escrow money from the Morrison land. He indicated that the City may have to spend funds for legal work in order to get the money back. 9. Adjournment There being no further business, COUNCILMEMBER HOLMGREN MOVED TO ADJOURN THE MEETING. COUNCILMEMBER SCHULDT SECONDED THE MOTION. THE MOTION CARRIED 4-0. The meeting of the Elk River City Council adjourned at 8:35 p.m. Respectfully submitted, ciJo~<{ ~~OJ:'hAa'1: Sandy Thackeray . rtL.- City Clerk