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01-09-1989 CC MIN e MEETING OF THE ELK RIVER CITY COUNCIL HELD AT THE ELK RIVER PUBLIC LIBRARY MONDAY. JANUARY 9. 1989 MEMBERS PRESENT: Mayor Gunkel. Councilmembers Tralle. Holmgren. Schuldt. and Dobel. and Councilmember Elect Kropuenske MEMBERS ABSENT: None STAFF PRESENT: City Administrator. Pat Klaers; Richard Fursman. Economic Development Coordinator; Lori Johnson. Finance Director; Russ Anderson. Fire Chief 1. Pursuant to due call and notice thereof. the meeting of the Elk River City Council was called to order by Mayor Gunkel at 7:00 p.m. At this time. Mayor elect Jim Tralle was issued the oath of office. Mayor Gunkel turned the gavel over to Mayor Tralle. Councilmember elect Duane Kropuenske and Councilmember Schuldt were also issued the oath of office. e Mayor Tralle read a resolution which was presented to Estelle Gunkel. The resolution recognized Estelle's services to the City of Elk River. Mayor Tralle also presented Estelle with a key to the City and a plaque of appreciation for her dedicated service to the City of Elk River. COUNCILMEMBER HOLMGREN MOVED TO ADOPT RESOLUTION 89-1. A RESOLUTION RECOGNIZING THE SERVICES OF ESTELLE GUNKEL AS MAYOR THE THE CITY OF ELK RIVER. COUNCILMEMBER DOBEL SECONDED THE MOTION. THE MOTION CARRIED 5-0. 2. Consideration of 1/9/89 City Council Agenda COUNCILMEMBER HOLMGREN MOVED TO APPROVE THE 1/9/89 CITY COUNCIL AGENDA. COUNCILMEMBER DOBEL SECONDED THE MOTION. THE MOTION CARRIED 5-0. 3. Consideration of 12/19/88 City Council Minutes COUNCILMEMBER SCHULDT MOVED TO APPROVE THE DECEMBER 19. 1989. CITY COUNCIL MINUTES. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5-0. I 4. Open Mike 4.1. Jaycees Ice Fishing Contest/Joe Zerwas Joe Zerwas. representative of the Elk River Jaycees. requested the use of Orono Lake for an ice fishing contest. He indicated that the Jaycees have the necessary insurance. He further stated that he will do all the plowing. including the plowing of the parking lot at Orono Beach. The event will be held on January 29. 1989. . Page 2 City Council Minutes January 9. 1989 e It was the consensus of the City Council to allow the ice fishing contest on Orono Lake provided the City has a copy of the Jaycee's insurance policy. 4.2. Camp Confidence - Gambling License Request at Broadway Bar The City Administrator indicated letter requesting to sell pull tabs Youth Hockey. The Council took no no one present from Camp Confidence. that Camp Confidence had submitted a at Broadway Bar along with Elk River action on this request as there was 5.1. Designation of Official Depositories COUNCILMEMBER HOLMGREN MOVED TO APPROVE RESOLUTION 89-2. A RESOLUTION DESIGNATING DEPOSITORIES OF CITY FUNDS. COUNCILMEMBER DOBEL SECONDED THE MOTION. THE MOTION CARRIED 5-0. 5.2. Designation of Official City Newspaper COUNCILMEMBER SCHULDT MOVED TO APPOINT THE ELK RIVER STAR NEWS AS THE CITY'S OFFICIAL NEWSPAPER FOR 1989. COUNCILMEMBER KROPUENSKE SECONDED THE MOTION. THE MOTION CARRIED 5-0. e 5.3. Appointment of Vice Mayor COUNCILMEMBER HOLMGREN MOVED TO NOMINATE COUNCILMEMBER SCHULDT AS VICE MAYOR. COUNCILMEMBER KROPUENSKE SECONDED THE MOTION. THE MOTION CARRIED 5-0. 6.1. Resolution Setting Referendum Date COUNCILMEMBER DOBEL MOVED TO ADOPT RESOLUTION 89-3. A RESOLUTION PROVIDING FOR AN ELECTION TO DETERMINE WHETHER TO ISSUE BONDS IN AN AMOUNT NOT TO EXCEED $475.000 FOR THE PURPOSE OF FINANCING THE PURCHASE OF FIRE FIGHTING EQUIPMENT. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5-0. 6.2. Determination of Length of Bond Issue Lori Johnson. Finance Director. stated that it was staff consensus that a ten year term for the bond issue would be most appropriate. A longer term would cost the City much more money in interest and a shorter term would have a greater impact on taxpayers. Mayor Tralle questioned whether an increase in population would affect the cost per taxpayer. The Finance Director indicated an increase in the -gross tax capacity would have an impact by lowering the cost per taxpayer but that the repayment schedule would still be for 10 years. e COUNCILMEMBER KROPUENSKE MOVED TO ISSUE BONDS FOR A PERIOD OF TEN YEARS FOR THE PURCHASE OF AN AERIAL LADDER PLATFORM FIRE TRUCK. IF THE BOND REFERENDUM IS PASSED BY THE CITIZENS. COUNCILMEMBER DOBEL SECONDED THE MOTION. THE MOTION CARRIED 5-0. Page 3 City Council Minutes January 9, 1989 e 6.3. Resolution Appointing Election Judges COUNCILMEMBER SCHULDT MOVED TO ADOPT RESOLUTION 89-4, A RESOLUTION APPOINTING ELECTION JUDGES FOR THE CITY REFERENDUM TO BE HELD ON FEBRUARY 14, 1989. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5-0. 6.4. Resolution Regarding Tax - Exempt Certification of 1986A 1,975,000 G.O. Bonds Lori Johnson, Finance Director, indicated that changes in the Internal Revenue Code have required that the City redesignate the Bond Issue as tax exempt under the new Internal Revenue Code Section. COUNCILMEMBER DOBEL MOVED TO ADOPT DESIGNATING CERTAIN BONDS ISSUED IN OBLIGATIONS." COUNCILMEMBER HOLMGREN CARRIED 5-0. RESOLUTION 1986 AS SECONDED 89-5, A "QUALIFIED THE MOTION. RESOLUTION TAX-EXEMPT THE MOTION 6.5. Consideration of Cigarette License Renewals e COUNCILMlMlER DOBEL MOVED TO APPROVE THE CIGARETTE APPLICATION RENEWALS THAT HAVE BEEN SUBMITTED,AND FURTHER THATTHE,ESTABLISHMENTS WHO HAVE NOT SUBMITTED THEIR APPLICATION AND LICENSE FEE FOR RENEWAL BE GIVEN UNTIL THE END OF JANUARY TO DO SO. COUNCILMEMBER SCHULDT SECONDED THE MOTION. THE MOTION CARRIED 5-0. 6.6. Consideration of Mechanical Amusement Device Renewals COUNCILMEMBER DOBEL MOVED TO APPROVE THE MECHANICAL AMUSEMENT APPLICATION RENEWALS THAT HAVE BEEN SUBMITTED, AND FURTHER THAT THE ESTABLISHMENTS WHO HAVE NOT SUBMITTED THEIR APPLICATION AND LICENSE FEE FOR RENEWAL BE GIVEN UNTIL THE END OF JANUARY TO DO SO. COUNCILMEMBER KROPUENSKE SECONDED THE MOTION. THE MOTION CARRIED 5-0. 6.7. Consideration of Bowling License COUNCILMEMBER HOLMGREN MOVED TO APPROVE THE BOWLING ALLEY LICENSE RENEWAL FOR ELK RIVER BOWL. COUNCILMEMBER SCHULDT SECONDED THE MOTION. THE MOTION CARRIED 5-0. 6.8. Adopt City's Affirmative Action Plan Pat Klaers, City Administrator, indicated that it is a State requirement that all cities adopt and submit an affirmative action plan. He distributed the plan the City recently drafted. e Dick Fursman, Economic Development Coordinator, reviewed the affirmative action guidelines set by the State. He stated that he drafted the City's plan and reviewed this plan with the Council. It was the consensus of the City Council to review the plan and to put it on the upcoming agenda for adoption. Page 4 City Council Minutes January 9, 1989 e 6~9. Call Special City Council Meetings COUNCILMBMDR DOBIL MOVED TO CALL '!'WO SPECIAL MEETINGS: ONE FOR JANUARY 17, 1989, A JOINT MEETING WITH THE PLANNING COMMISSION FOR THE PURPOSE OF LANDFILL ASH DISPOSAL.. INFORMATION AT . SALK JUNIOR HIGH SCHOOL, AND A SPECIAL MEETING TO BE HELD ON JANUARY 30, 1989, AT 7:00 P.M. AT ELK RIVER CITY HALL. COUNCILMlMBER.. KROPUENSKE SECONDED THE MOTION. THE MOTION CARRIED 5-0. 6.10.Discussion Regarding Commissions/Board Appointments The Council discussed the manner in which people are appointed to boards and commissions. It was noted that during the past few years the City has had many more applicants than positions available. Counci1member Holmgren suggested enlarging the Recreation Board. Councilmember Schuldt stated that sometimes a larger board or commission can be more cumbersome. Mayor Tra11e indicated that he is committed to getting as many people involved in the community as possible. LIBRARY BOARD e Mayor Tra11e stated that there were three vacancies on the Library Board. Ellie Kretch and Vicki Sullivan's terms have expired and each have expressed an interest in reappointment. Liz Kremer has resigned from the Library Board. Mayor Tra11e indicated that Dr. David Flannery and Mr. Ken Ringsted from Big Lake have indicated that they are interested in the position. COUNCILMEMBER DOBEL MOVED TO REAPPOINT ELLIE KRETCH AND VICK SULLIVAN TO THE LIBRARY BOARD FOR A THREE YEAR TERM, WITH BOTH TERMS EXPIRING ON DECEMBER 31, 1991. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5-0. COUNCILMEMBER SCHULDT MOVED TO APPOINT DR. DAVID FLANNERY TO THE LIBRARY BOARD TO FILL LIZ KREMER'S TERM, EXPIRING DECEMBER 31, 1989. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5-0. Recreation Board Mayor Tra11e stated that board with 3 vacancies. terms have all expired reappointed. the Elk River Recreation Board is a 7 member Mike O'Brien, Rolfe Anderson and Todd Mixer's and each has expressed an interest in being e Mayor Tra11e indicated that Barb Northway and Gary Olson have submitted letters of interest for serving on either the Recreation Board or the Planning Commission. Counci1member Holmgren indicated that he would like to see the Recreation Board expanded. He indicated that Barb Northway would be a very valuable member on the board as she has a background in recreation. Page 5 City Council Minutes January 9, 1989 e COUNCILMEMBER HOLMGREN MOVED TO EXPAND THE RECREATION BOARD FROM 7 TO 8 MEMBERS. COUNCILMEMBER KROPUENSKE SECONDED THE MOTION. Councilmember Kropuenske indicated that a board should not be expanded due to the quality or quantity of applicants. He further stated that the Park and Recration Board has many tasks ahead of them in the upcoming years and feels an expansion of the board would be beneficial in order to deal with these tasks by way of sub-committees. Councilmember Schuldt indicated that a board should not be increased because someone is interested in the position. THE MOTION CARRIED 4-1. COUNCILMEMBER SCHULDT VOTED AGAINST THE MATTER. COUNCILMEMBER KROPUENSKE MOVED TO REAPPOINT ROLFE ANDERSON, TODD MIXER AND MIKE O'BRIEN TO THE RECREATION BOARD WITH THEIR TERMS EXPIRING ON JANUARY I, 1992. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5-0. It was council consensus to interview Gary Olson and Barb Northway for the newly created Recreation Board position. e Planning Commission Mayor Tralle indicated that Commissioner Jerry Schroeder and Commissioner Arlon Fuchs' positions have expired on the Planning Commission. He noted that both commissioners have requested reappointment. Mayor Tralle also noted that there is a vacancy on the Planning Commission because Duane Kropuenske has been elected to the City Council. COUNCILMEMBER DOBEL MOVED TO REAPPOINT ARLON FUCHS AND JERRY SCHROEDER TO THE PLANNING COMMISSION WITH BOTH TERMS EXPIRING ON DECEMBER 31, 1991. COUNCILMEMBER KROPUENSKE SECONDED THE MOTION. THE MOTION CARRIED 5-0. Mayor Tralle indicated that over the past two years 9 people have requested to be interviewed for the position of Planning Commissioner. The names of the people are as follows: James Llewelyn; Jim Rossman; Ted Cornelius; Gary Olsen; Stewart Wilson; Mary Emberly; Robert Bischoff; Theodore Franklin; and James Smeardon. e Discussion was held regarding Stewart Wilson applying for the position. It was indicated that he was a member of the Planning Commission a year ago. Councilmember Kropuenske indicated that although Stewart Wilson was the Chairman of the Planning Commission and a very good member of the Planning Commission, the Planning Commission will not have a representative in Ward 2. He indicated that Stewart Wilson is in Ward 1. Councilmember Kropuenske expressed his opinion regarding the importance of appointing a Planning Commissioner living in Ward 2 to serve on the Commission. e e e Page 6 City Council Minutes January 9. 1989 COUNCILMEMBER HOLMGREN MOVED TO HOLD A SPECIAL COUNCIL MEETING ON JANUARY 28. 1989. AT 9:00 A.M. AT CITY HALL FOR THE PURPOSE OF INTERVIEWING THE CANDIDATES FOR THE POSITION OF PLANNING COMMISSIONER AND RECREATION BOARD MEMBER. COUNCILMEMBER DOBEL SECONDED THE. MOTION. THE MOTION CARRIED 5-0. 7. Check Register COUNCILMEMBER HOLMGREN MOVED TO COUNCILMEMBER DOBEL SECONDED THE MOTION. APPROVE THE CHECK REGISTER. THE MOTION CARRIED 5-0. 8. Other Business 8.1. The City Administrator informed the conference for newly elected officials. Councilmembers of the 8.2. The City Administrator informed the Council that the County will be having a dedication for the Sherburne County Government Center. The Council discussed donating a gift to the County for the atrium. COUNCILMEMBER KROPUENSKE MOVED THAT THE CITY AUTHORIZE EXPENDITURE OF $275 TO PURCHASE A TREE AND SMALL PLAQUE INDICATING THE TREE IS A DONATION FROM THE CITIZENS OF ELK RIVER FOR THE ATRIUM. COUNCILMEMBER DOBEL SECONDED THE MOTION. THE MOTION CARRIED 3-1-1. COUNCILMEMBER SCHULDT VOTED AGAINST THE MOTION. COUNCILMEMBER HOLMGREN ABSTAINED. COUNCILMEMBER DOBEL MOVED TO PLACE A ONE-HALF PAGE ADVERTISEMENT IN HONOR OF THE SHERBURNE COUNTY GOVERNMENT CENTER. FROM THE CITY OF ELK RIVER. IN THE ELK RIVER. STAR NEWS SPECIAL BOOKLET. COUNCILMEMBER KROPUENSKE SECONDED THE MOTION. THE MOTION CARRIED 3-1-1. COUNCILMEMBER SCHULDT VOTED AGAINST THE MOTION. COUNCILMEMBER HOLMGREN ABSTAINED. 8.3. The City Administrator reviewed a letter he received from Counsel Tim Keane with the Council. The letter was regarding the train derailment and the City's request for legal counsel to look into the possibility of the trains slowing their speed down while traveling through Elk River. It was the consensus of the City Council to direct the City Administrator to contact Burlington Northern and have a representative visit a Council meeting so as to provide an opportunity for the Council to become more informed regarding the train derailment. 8.5. The City Administrator informed the Council that the County had submitted a letter to the City stating they had signed off on the assessed valuation of the RDF site. Page 7 City Council Minutes January 9. 1989 e 9. Adj ou rnment COUNCILMEMBER HOLMGREN MOVED TO ADJOURN THE MEETING OF THE ELK RIVER CITY COUNCILMEMBER. COUNCILMEMBER SCHULDT. SECONDED THE MOTION. THE MOTION CARRIED 5-0. The meeting of the Elk River City Council adjourned at 8:55 p.m. s4~~ Sandy Thackeray ~ Deputy City Clerk e e