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02-06-1989 CC MIN e e e REGULAR MEETING OF THE ELK RIVER CITY COUNCIL MONDAY. FEBRUARY 6. 1989 HELD AT THE ELK RIVER PUBLIC LIBRARY Members Present: Mayor Tralle. Councilmembers Schuldt. Kropuenske. and Dobel Members Absent: Councilmember Holmgren Staff Present: Pat Klaers. City Administrator; Lori Johnson. Finance Director; Phil Hals. Street Superintendent; Terry Maurer. City Engineer; and Greg Korstad. City Attorney 1. Pursuant to due call and notice thereof. the meeting of the Elk River City Council was called to order at 7:00 p.m. 2. Consider 2/6/89 City Council Agenda Item 7.1. - City Attorney Update was added to the agenda. COUNCILMEMBER DOBEL MOVED TO APPROVE THE 2/6/89 CITY COUNCIL AGENDA. COUNCILMEMBER SCHULDT SECONDED THE MOTION. THE MOTION CAIUUII) 4=0. 3.1. Consider 1/17/89 City Council Minutes COUNCILMEMBER DOBEL MOVED TO APPROVE THE 1/17/89 CITY COUNCIL MINUTES. COUNCILMEMBER KROPUENSKE SECONDED THE MOTION. THE MOTION CARRIED 4-0. 3.2. Consider 1/23/89 City Council Minutes COUNCILMEMBER KROPUENSKE MOVED TO APPROVE THE 1/23/89 CITY COUNCIL MINUTES. COUNCILMEMBER DOBEL SECONDED THE MOTION. THE MOTION CARRIED 4-0. 3.3. Consider 1/28/89 City Council Minutes COUNCILMEMBER DOBEL MOVED TO APPROVE THE 1/28/89 CITY COUNCIL MINUTES. COUNCILMEMBER SCHULDT SECONDED THE MOTION. THE MOTION CARRIED 4-0. 3.4. Consider 1/30/89 City Council Minutes Councilmember Kropuenske noted that on page 2. item #3. the word workman's should be changed to workers in all instances. COUNCILMEMBER AS AMENDED. CARRIED 4-0. SCHULDT MOVED TO APPROVE THE 1/30/89 CITY COUNCIL MINUTES COUNCILMEMBER KROPUENSKE SECONDED THE MOTION. THE MOTION 4. Open Mike No one appeared for this item. Page 2 City Council Minutes February 6. 1989 e 5.1. Western Area Feasibility Study Mayor Tralle western area meet ing. He feasibility the property indicated that all of the major property owners in the of the City have been requestd to attend this Council noted that the intent of this meeting is to review the study for the western area project and to obtain input from owners. At this time Terry Maurer thoroughly reviewed the feasib1ity study with the Council. He indicated that the Growth Management Plan initiated this plan. Terry Maurer noted that the feasibility study involves the possibility of sanitary sewer. watermain and storm drainage improvements to the western area of the City. He further noted that there were several major factors affecting the possibility of this project occurring. He noted that the significant issues affecting this project are as follows: 1. Should existing developed areas be required to hook up to City services when available? 2. Most of the major acres" tax status. eliminate this status project. undeveloped Agreements prior to parcels currently hold the "green will need to be structured to proceeding with any assessment e 3. Financial considerations regarding what properties should share in the trunk assessments. Also. what if any outside funding sources should be considered to reduce the overall assessments. 4. Should the project proceed in a phased manner or as one large proj ect. Terry Maurer explained that the total cost of improvements for the project would be approximately $11.000 per typical residential lot. He stated that this was an estimated figure and would more than likely be lowered by other factors such as Utilities contributing and also with possible money from TIF. He stated that the cost per lot for City improvements in Royal Oaks was $8.000. Irv Moldenhauer questioned whether the City is encouraging everyone to develop at one time or whether there will be a possibility of phasing the proj ect. Bill help this Gagne questioned whether Elk River Utilities would be willing to out in the cost. The City Engineer indicated he would be presenting information to the Utilities Commission on 2/21/89. e Don Heinzman questioned what the existing homes will be required to pay. The City Administrator noted that appraisals will need to be made for existing home site properties to determine how much of an assessment (if any) they can bear for the trunk systems and lateral. extensions. Page 3 City Council Minutes February 6, 1989 e Mayor Tralle indicated that the main concern is whether large property owners are willing to defer green acres if the project is ordered. The property owners present at the meeting did not respond to the green acres question. It was the consensus of the City Council to have another meeting with the property owners when staff has more information on the effect of properties claiming green acres and how many of the properties can claim green acres and not jeopardize the project. Staff was also directed to do more investigation on the possibility of phasing the project. COUNCILMEMBER DOBEL MOVED TO AUTHORIZE AIlllMIOi\tO Ft)1 Im~~ IN 'rM~ AlmA AND ALSO FOR VACAm PROPERTIES IN THE AREA IN AN AMOUtff Nt)'r 'rt) W({}JjJM $2,500. COUNCILMEMBER SCHULDT SECONDED THE MOTION. THE MOTION CARRIED 4-0. 5.2. MSA 5-Year Capital Improvement Program Terry Maurer, City Engineer, presented the Council with a five year construction plan for MSA funding. e COUNCILMEMBER SCHULDT MOVED TO APPROVE THE FIVE YEAR CONSTRUCTION PLAN FOR MUNICIPAL STATE AID FUNDING PRESEmED BY TERRY MAURER. COUNCILMEMBER KROPUENSKE SECONDED THE MOTION. THE MOTION CARRIED 4-0. 5.3. Southeast Corner of 169 and 193rd Feasibility Study/Diebel The City Engineer explained that Mr. Diebel and Mr. Archambault have initiated by petition, a feasibility study for sanitary sewer and water main extensions to property located on the Southeast corner of U.S. Highway 169 and 193rd Avenue. The project would consist of extending sewer and water from either the Deerfield Third Addition or Deerfield Fourth Addition to serve proposed commercial development. COUNCILMEMBER DOBEL IMPROVEMEmS TO THE AVENUE. COUNCILMEMBER CARRIED 4-0. MOVED TO ACCEPT THE FEASIBILITY STUDY FOR UTILITY SOUTHEAST CORNER OF U.S. HIGHWAY 169 AND 193RD KROPUENSKE SECONDED THE MOTION. THE MOTION 5.4. Resolution Requesting Highway 169 and Jackson Street/193rd Avenue Signals from Mn/DOT e The City Engineer indicated that the City must adopt a resolution and send it to Mn/DOT if the City wants to install the signal at Highway 169 and Jackson Avenue. The Council discussed the need for the signal and timing of requesting the signal. It was the consensus of the City Council that without any commercial development in this area there would be very little need for the signals. It was also noted that the only current source of funds the City may have available for its share of cost for the signals would be MSA funds. No MSA funds are currently available and they may not be available until after 1990. Page 4 City Council Minutes February 6. 1989 e The Council requested Terry Maurer to check and see what consequences there might be from not ordering the signal immediately. 5.5. Knollwood Area Overlay Feasibility Report The City proj ect streets Hills proj ect owner. Engineer reviewed the Feasiblity Study for Knollwood Area; a which would consist of a bituminous overlay of the existing in the Knollwood. Knollwood West. Knollwood West Second. Oak First and Oak Hills Second Additions. The estimated cost of the is $86.200; of which would be assessed to each abutting property COUNCILMEMBER DOBEL MOVED TO APPROVE RESOLUTION 89-10. A RESOLUTION RECEIVING THE FEASIBILITY REPORT AND ORDERING A' PUBLIC HEARING ON THE IMPROVEMENT IN THE MATTER OF THE KNOLLWOOD AREA OVERLAY IMPROVEMENl' OF 1989, TO BE HELD AT THE COMMUNITY CENTER. 1230 SCHOOL STREET. MARCH 13. 1989, 7 :00 P.M. COUNCILMEMBER KROPUENSKE SECONDED THE MOTION. THE MOTION CARRIED 4-0. 5.6. Tyler Street Feasibility Report e The City Engineer reviewed the Tyler Street feasiblity study with the Council. He stated that the project consists of street improvements on Tyler Street from County Road 13 to County Road 33. He noted that two alternatives are presented in the report; alternative #1 presents a rural street section which has a lower total cost but would have to be funded totally by the City because it does not meet MSA standards; and alternative #2 is an urban design which has a higher total cost. but would be less money for the City because MSA funds could be used for a portion of this project. It was noted that alternative #2 provides a better street for the amount and type of traffic that takes place on Tyler Street. COUNCILMEMBER DOBEL MOVED TO ADOPT RESOLUTION 89-11. A RESOLUTION RECEIVING THE FEASIBILITY REPORT AND ORDERING A PUBLIC HEARING ON THE IMPROVEMENT IN THE MATTER OF THE TYLER STREET IMPROVEMENT OF 1989. ON MARCH 13. 1989. TO BE HELD AT THE COMMUNITY CENl'ER. 1230 SCHOOL STREET. 7:00 P.M. AND FURTHER THAT ALTERNATIVE #2 BE THE PROPOSED PROJECT. COUNCILMEMBER KROPUENSKE SECONDED THE MOTION. THE MOTION CARRIED 4-0. 5.7. Utilities Master Plan Proposal The City Engineer indicated that the City has over the years done master planning work for the various utilities and that much of this information is in need of updating. Terry Maurer presented to the Council a memo which itemized the work to be done and the estimated hours for each task. He indicated that the proposal would cost the City and Utilities Department (water) no more than $10.000. e COUNCILMEMBER SCHULDT MAURER TO CREATE A SECONDED THE MOTION. MOVED TO ACCEPT THE PROPOSAL PRESENTED BY TERRY UTILITY MASTER PLAN. COUNCILMEMBER KROPUENSKE THE MOTION CARRIED 4-0. Page 5 City Council Minutes February 6. 1989 e 5.8. City Engineer Policy for Urban Improvement Projects The City Engineer submitted a proposal to the Council which would require urban developers to use the City Engineer in lieu of their own engineer. He stated that several problems arise by allowing developers to use their own engineer. some of which are efficiency; coordination of projects; compliance to City and State laws; less City Staff involvement; overall scope; and interest conflict. COtJNCILMKMBER KROPUENSKE MOVED TO ADOPT RESOLUTION 89-12. A RESOLUTION ADOPTING CERTAIN POLICIES REGARDING ENGINEERING SERVICES. COUNCILMEMBER DOBEL SECONDED THE MOTION. THE MOTION CARRIED 4-0. 5.9. Central Business District Riverbank Erosion Update The City Engineer indicated that he has contacted a number of agencies to inquire about programs that help fund erosion control projects along river banks. He indicated that the only program that could possibly help fund an erosion control project is coordinated by the Sewer and Water Conservation District. He further indicated that applications for this program are due by April 1. 1989. e COUNCILMEMBER KROPUENSKE MOVED TO AUTHORIZE THE CITY ENGINEER TO FOLLOW UP ON THE POSSIBILITY OF RECEIVING MONEY FOR RIVERBANK EROSION SOLUTIONS. COUNCILMEMBER SCHULDT SECONDED THE MOTION. THE MOTION CARRIED 4-0. 5.10.Waco Street Bridge Discussion (North of Highway 10) Terry Maurer. City Engineer. stated that he has been checking into the possibility of future available funding for the construction of a bridge over the Elk River at Waco Street. He stated that there would possibly be some MSA funding for this bridge. It was the consensus of the City Council that this bridge was needed. COUNCILMEMBER DOBEL MOVED TO DIRECT THE CITY ENGINEER TO INVESTIGATE THE COST OF CONSTRUCTING A BRIDGE AT WACO STREET OVER THE ELK RIVER. COUNCILMEMBER SCHULDT SECONDED THE MOTION. THE MOTION CARRIED 4-0. 5.11."Dam" Bridge Update The City Engineer informed the Council that the Sherburne County Historical Society has requested to qualify the bridge at Main Street and Orono Road as a Historical bridge and would. therefore. like the bridge preserved. The City Engineer stated that the bridge is in very poor condition and stated that it should be rebuilt. He indicated he and Phil Hals. Street Superintendent. would be doing some investigation into this matter and would be contacting the Historical Society with their findings. e 6.1. Call Special City Council Meeting The City Administrator indicated that due to the agenda being completed at this meeting. there was no need to call for a special Council meeting to finish this agenda. Page 6 City Council Minutes February 6. 1989 e 6.2. Consideration of Off Sale non-intoxicating malt liquor license/Circle C COUNCILMEMBER DOBEL MOVED TO APPROVE TWO OFF SALE NON-INTOXICATING MALT LIQUOR LICENSES FOR CCF. INC. (CIRCLE C STORES) LOCATED ON JACKSON AND DODGE AVENUE. COUNCILMEMBER KROPUENSKE SECONDED THE MOTION. THE MOTION CARRIED 4-0. 6.3. Consideration of Cigarette License Renewal COUNCILMEMB!R SCHULDT MOVED TO APPROVE A CIGARETTE LICENSE FOR ELK RIVER BOWL. PRAIRIE HOUSE. SUNSHINE DEPOT. AND WAPITI PARK. COUNCILMEMBER DOBEL SECONDED THE MOTION. THE MOTION CARRIED 4-0. 6.4. Consideration of Mechanical Amusement Device License Renewals COUNCILMEMBER KROPUENSKE MOVED TO APPROVE A MECHANICAL AMUSEMENT DEVICE LICENSE FOR SNEAKY PETE'S AND SUNSHINE DEPOT. COUNCILMEMBER DOBEL SECONDED THE MOTION. THE MOTION CARRIED 4-0. 6.5. Pay Estimate #1 on 165th Avenue Improvements e OOUNCILMEMBER SCHULDT MOVED TO APPROVE PAY ESTIMATE f/1 IN THE AMOUNT OF $74.182.33 TO BAUERLY BROTHERS FOR 165TH IMPROVEMENTS.' COUNCILMEMBER DOBEL SECONDED THE MOTION. THE MOTION CARRIED 4-0. 6.6. City Administrator Update The City Administrator updated the Council on the RDF operation 'at the NSP plant. 7. Other Business 7.1. City Attorney Update Greg Korstad. City Attorney. updated the Council on the Babinski assessment appeal. 8. Adj ournment There being no further business. COUNCILMEMBER KROPUENSKE MOVED TO ADJOURN THE MEETING. COUNCILMEMBER DOBEt SECONDED. 'rIlE Mt}'l'ItJN MIUUBlf} 4= o. The meeting of the Elk River City Council adjourned at 9:55 p.m. ~), " " e Sandy Thackeray Deputy City Clerk