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02-27-1989 CC MIN e e e MEETING OF THE ELK RIVER CITY COUNCIL HELD AT THE ELK RIVER CITY HALL MONDAY, FEBRUARY 27, 1989 MEMBERS PRESENT: Mayor Tralle, Councilmembers Dobel, Kropuenske, Schuldt and Holmgren MEMBERS ABSENT: None STAFF PRE SENT: Pat Klaers, City Administrator; Lori Johnson; Finance Director; Phil Hals, Street Superintendent; Sandy Thackeray, Deputy City Clerk; Russ Anderson, Fire Chief; Darrell Mack, WWTP Superintendent; Fritz Dolejs, Liquor Store Manager; Steve Rohlf, Building and Zoning Administrator; Dick Fursman, Economic Develpoment Coordinator 1. Call Meeting to Order Pursuant to due call and notice thereof, the meeting of the Elk River City Council was called to order at 7:53 p.m. 2. Consideration of 2/27/89 City Council Agenda City Administrator Update was added to the agenda under Other Business. COUNCILMEMBER DOBEL MOVED TO APPROVE THE 2/27/89 CITY COUNCIL AGENDA. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5-0. 3.1. Consideration of 2/13/89 City Council Minutes COUNCILMEMBER KROPUENSKE MOVED TO APPROVE 2/13/89 CITY COUNCIL MINUTES. COUNCIL MEMBER DOBEL SECONDED THE MOTION. THE MOTION CARRIED 5-0. Councilmember Holmgren stated that he was pleased with the meeting room facilities of the Community Center and requested that more Council meetings be held at that location. 3.2. Consideration of 2/16/89 Board of Canvass Minutes COUNCILMEMBER HOLMGREN MOVED TO APPROVE THE 2/16/89 BOARD OF CANVASS MINUTES. COUNCILMEMBER DOBEL SECONDED THE MOTION. THE MOTION CARRIED 5- O. 4. Consideration of Lois Carton Assessment Cancellation Mayor Tralle stated that at the 12/5/88 Council meeting, Lois Carton requested cancellation of special assessment for the 1981 sewer interceptor on parcel number 117-000-284205. He further stated that the reasons for the request is that the property is a pond and the land is unbuildable. Lori Johnson, Finance Director, informed the Council that Mrs. Carton had attended the 1981 public hearing and talked to a city employee at the meeting, however, this was not followed up by either the City or Mrs. Carton and further that the discussion was not recorded in the minutes. Page 2 City Council Minutes February 27, 1989 e A letter from Mrs. Carton to the Council was distributed at this time. Mrs. Carton stated that she was also requesting that the Council refund the special assessment payments already made because the assessment was unjust from the beginning and has caused an "undue burden on her." Mayor Tralle stated that he felt the remaining assessment should be cancelled as this is a unique circumstance. He further stated that he did not feel the Council should refund any assessments made as the applicant did not follow the appropriate appeal process and also because he did not want to set a precedent in refunding of assessments. COUNCIL MEMBER DOBEL MOVED TO ADOPT RESOLUTION 89-14, A RESOLUTION REASSESSING A CERTAIN PARCEL IDENTIFIED AS PARCEL INDEN'I'IJ'ICATION NUMBER 117-000-284205 ASSESSED IN EXCESS FOR THE 1981 SEWER INTERCEPTOR PROJECT. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5-0. 5. Consider Hiring of Community Service Officer (CSO) Investigator Tyler stated that interviews for the CSO have been completed. He indicated that 23 applications were received and the person being recommended was Cheryl Edinger. He indicated that she has had extensive experience with law enforcement, computer systems, police radio, and general terminology of law enforcement. e COUNCILMEMBER HOLMGREN MOVED TO HIRE CHERYL EDINGER AS A COMMUNITY SERVICE OFFICER EFFECTIVE MARCH 16, WITH THE SALARY STARTING AT THE FIRST STEP or THE CSO PAY PLAN. COUNCIL MEMBER DOBEL SECONDED THE MOTION. THE MOTION CARRIED 5-0. 6.1. Wastewater Treatment Plant Annual Report Darrell Mack, WWTP Superintendent, presented the 1988 WWTP Annual Report to the City Council. After the presentation, discussion took place regarding the impact utilities in the Western area of the City would have on the sewer plant. Mr. Mack indicated that the sewer plant would be able to handle the increase of utility services to the western area. 6.2. Fire Department Annual Report Russ Anderson, Fire Chief, presented the 1988 Fire Department Annual Report to the Council. Discussion took place regarding the possibility of a Fire Board consisting of members from communities receiving service from the Elk River Fire Department. The question of a possible joint Otsego/Elk River Fire Department was also discussed. e Mayor Tralle stated he would like the Fire Chief to present the Council with 1989 goals for the Fire Chief at an upcoming meeting and also a full time job description for the Fire Chief. He indicated that at this time consideration will be given to changing the Fire Chief to full time. Page 3 City Council Minutes February 27. 1989 e COUNCILMEMBER HOLMGREN MOVED TO PROMOTE THE FIRE CHIEF TO FULL TIME POSITION EFFECTIVE APRIL 1. 1989. CONTINGENT UPON A JOB DESCRIPTION BEING APPROVED BY CITY COUNCIL: 1989 GOALS BEING PRESENTED TO THE CITY COUNCIL: AND MONEY BEING AVAILABLE FOR THE POSITION. COUNCILMEMBER DOBEt SECONDED THE MOTION. THE MOTION CARRIED 5-0. Councilmember Kropuenske stated that he would like to see all Fire Department personnel have annual physicals. 7. General Discussion with Staff on Current Activities STREET DEPARTMENT Phil Hals updated the Council on boulevard tree plantings. He also indicated that he attended a seminar on vehicle maintenance and turf management. both of which he found to be very informative. FINANCE Lori Johnson. informed the Council that an error had been made in pay estimate Hi for the 165th Street project. She. therefore. requested that Council pass another motion authorizing the payment of an additional $2.050.00 to Bauerly Brothers. e COUNCILMEMBER DOBEt MOVED TO APPROVE AN ADDITON TO PARTIAL PAY ESTIMATE fF1 TO BAUERLY BROTHERS IN THE AMOUNT OF $2.050.00. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5-0. Lori Johnson informed the Council that the League of Minnesota Cities contacted her regarding tax reform discussions taking place at the legislature. Because of increases in the City's 1989 Local Government Aid and levy. we are being cited as an example by the Legislature of the increasing tax burden being placed on tax payers. Lori Johnson stated she explained the reasons for the increase. the 16.5% increase in households and two levy limit appeals. and further explained the uses for the increased revenues such as increased public safety personnel and continued infrastructure replacement. The League of Minnesota Cities will use this information to testify in front of the Legislature and encouraged the City to express it's concerns to our Legislators. Lori Johnson stated she will send a letter to Senator Davis and Representative Bauerly. Administration Sandy Thackeray. Deputy City Clerk. updated the Council on administration activities planned for March which consist of word processor training. Tyler /Knollwood projects. City Code update. minute indexing on the computer. a Clerk's conference. and updating of project files. e Liquor Store Fritz Dolejs. Liquor Store Manager. informed the Council that the cooler has been completed. He also informed the Council that he believes sales for the liquor store have peaked. He indicated that a second scanning register is being added and he is receiving quotes on stuccoing. seal coating. and lighting improvements. Page 4 City Council Minutes February 27, 1989 e Mr. Dolejs further informed the Council of upcoming legislation bills concerning the liquor industry. Building and Zoning Steve Rohlf, Building and Zoning Administrator requested approval from the Council regarding using the City Street Garage for the April 22, 1989, Household Hazardous Waste Day in Elk River. COUNCILMEMBER DOBEL MOVED TO ALLOW THE HOUSEHOLD HAZAMOOO WAO'l'g fiAf ~N APRIL 22, 1989, TO TAKE PLACE AT THE CITY GARAGE. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5-0. COUNCILMEMBER HOLMGREN MOVED TO ALLOW THE EXPENDITURE OF $1.000 MAXIMUM TO COME FROM THE LANDFILL ABATEMENT FUNDS TO BE USED FOR ADVERTISING FOR THE EVENT AND RECYCLING IN GENERAL. . . COUNCILMEMBER DOBEL SECONDED THE MOTION. THE MOTION CARRIED 5-0. ) 8. Other Business 8.1. City Administrator Update, E.R. Builders Association of Homes e The City Administrator informed the Council that the Elk River Builders Association is having a spring preview of homes and is requesting the City to place an advertisement in support of the preview. COUNCILMEMBER KROPUENSKE MOVED TO AUTHORIZE THE EXPENDITURE OF $660.00 FOR A ONE HALF PAGE ADVERTISEMENT FOR THE SPRING PREVIEW OF HOMES. COUNCILMEMBER DOBEL SECONDED THE MOTION. THE MOTION CARRIED 5-0. It was noted that the advertisement should emphasize economic development opportunities. 8.2. Engineering The City Administrator informed the resolution from the City Engineer's transfer of the MVET funds for road requesting support by the Council resolution. Council that he received a draft Association in support of the 100% purposes. He indicated that he is for adoption of a similar COUNCILMEMBER DOBEL MOVED TO ADOPT RESOLUTION 89-15, A RESOLUTION SUPPORTING THE TRANSFER OF THE MVET FUNDS. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5-0. 8.3. Mn/DOT The City Administrator informed the Council that District 3 Mn/DOT is hoping that the City will have a joint luncheon with Mn/DOT and City Officials. He indicated this was done by the City in 1987 and received e very well by Mn/DOT. A late April or early May date is bing requested. Page 5 City Council Minutes February 27. 1989 e 8.4. HRA - Section 8 Housing The City Board has County in indicated Housing in Administrator informed the Council that the Sherburne County authorized the St. Cloud HRA to act on behalf of Sherburne allocating and locating Section 8 Housing. He further that the City Council will be approached regarding Section 8 Elk River in the near future. 8.5. Conferences The City Administrator informed the Council that during the budget process. Planning Commission national conferences were dropped. He further noted that he has had a request from Peter Kimball to attend the national planning conference. Discussion was held regarding whether Planning Commission members who have never attended a national conference should have preference in attending conferences. It was determined that a policy should be made regarding conference attendance by Planning Commission members. It was the consensus of the City Council to send letters to the Planning Commission members to see if anyone is interested in attending the national conference and further that two trips will be allowed. It was further noted that preference would be given to those who did not attend last years national conference. ~ 8.6. Council Update Councilmember Kropuenske stated that the City should look at buying some more professional looking office furniture. The Council discussed budgeting for two desks per year until gradually the entire office is upgraded. It was felt that more professional furniture would create a more professional atmosphere. The City Council requested that a joint Planning Commission and City Council planning workshop be held on Saturday. April 8. 1989. 9. Adj ournment There being no further business. ADJOURN THE CITY COUNCIL MEETING. MOTION. THE MOTION CARRIED 5-0. COUNCIL MEMBER KROPUENSKE MOVED TO COUNCILMEMBER SCHULDT SECONDED THE The meeting of the Elk River City Council adjourned at 11:45 p.m. .~ Sandy Thackeray Deputy City Clerk e