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04-03-1989 CC MIN MEETING OF THE ELK RIVER CITY COUNCIL HELD AT THE ELK RIVER PUBLIC LIBRARY MONDAY, APRIL 3,1989 e Members Present: Mayor Tralle, Councilmembers Schuldt, Kropuenske and Holmgren (7:20 p.m.) Members Absent: Councilmember Dobel Staff Present: Pat Klaers, City Administrator; Stephen Rohlf, Building and Zoning Administrator; Tom Zerwas, Chief of Police; and Bryan Vita, Juvenile Officer 1. Pursuant to due call and notice thereof the meeting of the Elk River City Council was called to order at 7:00 p.m. by Mayor Tralle. 2. Consideration of 4/3/89 City Council Agenda Item //7 .3, "Easement on 205th Avenue" and Item /17 .5, "Fire Hall Building Expansion Architect" were added to the Agenda. COUNCILMEMBER COUNCILMEMBER SCHULDT MOVED TO KROPUENSKE SECONDED APPROVE THE THE MOTION. AGENDA AS AMENDED . THE MOTION CARRIED 3-0. 3. Consideration of 3/27/89 City Council Minutes COUNCIL MEMBER KROPUENSKE MOVED TO APPROVE THE MARCH 27, 1989, CITY COUNCIL MINUTES. COUNCILMEMBER SCHULDT SECONDED THE MOTION. THE MOTION CARRIED 3- O. e 4. Open Mike Mr. Bill Gagne, the developer and owner of Sandpiper Estates, was present before the City Council to discuss the status of utilities extensions to his plat. Sandpiper Estates is located on the west side of Elk River between the two rivers and was approved in 1986. Since plat approval, discussion has taken place regarding the extension of utilities into this area and Mr. Gagne has found himself in a difficult position. He is being taxed on the property as if it were developed into one acre lots and is unable to find people interested in purchasing the property with the possibility of sewer and water being extended in the near future. Mr. Gagne indicated that he strongly supports the extension of utilities into this area but he is starting to hear rumors that the project is not moving forward. His purpose for being present at this meeting was to receive City Council input on the status of the project. e Mayor Tralle and Administrator Klaers both indicated that the project appears to be moving forward and the City is working on finalizing the finances for this project. It was indicated that if everything goes in a positive manner this project could begin as soon as Spring, 1990. Mr. Gagne was informed that appraisers had been hired to help the City determine an acceptable level of assessments to the benefitted property owners. Additionally, the staff is working on obtaining commitments from property owners regarding the Green Acres status of their land. This Green Acre status relates to the ability of the City to receive payment for assessments levied. Mr. Gagne was informed that a progress report on this project is expected by late May, 1989. Additionally, if Mr. Gagne has problems with his taxes or assessments, he was advised to be present at the 5/10/89 City of Elk River Board of Equalization meeting. Page 2 Elk River City Council Minutes April 3. 1989 e Councilmember Holmgren arrived at this time. 5. Transient Merchant License for Tammy Box Mayor Tralle indicated that Ms. Tammy Box has applied for a Transient Merchant license to sell flowers in the City of Elk River. It was indicated that staff is recommending denial of this license based on the applicant providing false information on the application. It was further noted that Ms. Box was not present to discuss her application and proposal. Mayor Tralle opened the public hearing. There being no one for or against this matter. Mayor Tralle closed the public hearing. COUNCILMEMBER SCHULDT MOVED TO DENY THE TRANSIENT MERCHANT LICENSE REQUEST FROM MS. TAMMY BOX TO SELL FLOWERS IN THE CITY OF ELK RIVER. COUNCILMEMBER KROPUENSKE SECONDED THE MOTION. THE MOTION CARRIED 4-0. 6. Site Plan Review for Hagens County Market Building and Zoning Administrator. Stephen Rohlf. reviewed the site plan for an approximately 10,000 square foot addition at the Elk River Plaza Shopping Center for County Market. The second part of the request was to add a 24 foot by 58 foot expansion to the loading dock area making the total loading dock 2.040 square feet. ~ Representatives of Barthel Construction reviewed the flow of traffic for the Council including the maneuvers necessary for a semi to back up to the loading dock. They further indicated that the parking marked on the site plan as optional would be constructed immediately and be used as overflow for Burger Kings parking needs. It was decided that staff would approve the relocation of the recycling pop can dispenser on the site. COUNCILMEMBER KROPUENSKE MOVED TO APPROVE THE SITE PLAN FOR THE ADDITION TO COUNTY MARKET WITH THE NINE STIPULATIONS LISTED IN THE 3/28/89 STAFF REPORT. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 4- O. 7. Sign Request for Pamida Pharmacy The request by Pamida for signage was two 18 foot signs saying "Pharmacy." One would be on the Highway 169 side of the shopping center and the other on the Freeport Avenue side of the shopping center. COUNCILMEMBER HOLMGREN MOVED TO APPROVE THE SIGN REQUEST AS DISCUSSED IN THE 4/3/89 STAFF MEMO. COUNCILMEMBER KROPUENSKE SECONDED THE MOTION. THE MOTION CARRIED 4-0. 7.3 205th Avenue Easement Cliff Lundberg. was present to request that the City accept an easement from Fran Coates. This easement is located east of County Road #32. e The easement Mrs. Coates would grant to the City would add an additional 33 feet of right-of-way to the existing 33 feet of right-of-way that 205th Avenue on the east side of Meadowvale Road currently has. e e e Page 3 Elk River City Council Minutes April 3, 1989 COUNCILMmGER SCHULDT MOVED TO ACCEPT THE EASEMENT AS PRESENTED CONTINGENT UPON THE CITY ATTORNEY REVIEW OF THE EASEMENT DOCUMENT. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 4-0. 7.5 Fire Hall Building Expansion Architect Fire Chief, Russ Anderson, was present to discuss with the City Council the hiring of an architect for the design and supervision of an expansion to the Fire Hall. Russ Anderson indicated that the architect desired for this project is the same architect who did the original building in 1972. The individual is Peter Racchini of Peter Racchini and Associates. A standard form of agreement between owner and architect has been signed by Mr. Racchini and this agreement is being reviewed by the City Attorney. Fees for the architects services will be $14,200 with an hourly charge for additional services not included within the agreement. It was also noted that the fee would be reduced because the owner (the City) doing certain construction work of the nature that would require no work by the architect. COUNCILMEMBER HOLMGREN MOVED TO APPROVE MR. PETER RACCHINI OF PETER RACCHINI & ASSOCIATES AS THE ARCHITECT FOR THE BUILDING EXPANSION AT THE FIRE HALL IN THE AMOUNT OF $14.200. CONTINGENT UPON THE ATTORNEY BEING SATISFIED THAT THE AGREEMENT ADEQUATELY PROTECTS THE CITY IN THIS PROJECT. COUNCILMEMBER KROPUENSKE SECONDED THE MOTION. THE MOTION CARRIED 4-0. 8. Police Department Annual Report Chief of Police, Tom Zerwas, reviewed his annual report with the City Council. Chief Zerwas summarized the acitivites in 1988 within his department and in general terms indicated that it was a very busy and productive year. The City Police Department has undergone some organizational changes in 1988, and this has resulted in a second sargeant position being created to supervise the Juvenile Officers, Community Service Officers, and Investigation Department. Chief Zerwas reviewed the addition of new officers to the department in 1988 and the overall increase in activities of the Police Department. Following a review of the accomplishments of the department including its high clearance rate, the Chief reviewed goals for 1989. At this time Chief Zerwas introduced Juvenile Officer, Bryan Vita, and discussed the D.A.R.E. Program with the City Council. The D.A.R.E. Program began in 1988 and is a drug awareness program geared toward the elementary classes. At this time Bryan presented a slide show on the D.A.R.E. Program. In summary, Chief Zerwas indicated that 1988 was the busiest year experienced by the Police Department. Part I and Part II crimes increased. This increase is assumed to be based on the influx of new residents. the increased traffic generated by these residents and our close proximity to fast growing suburban communities. The goals specifically mentioned by the Chief included the organization of an emergency response unit, the reduction of serious crime. the addition of new police officers, and the completion of a police department policy and procedures manual. The City Council presentation and department. thanked Chief enthusiastically Zerwas and indicated Officer Vita its support for for their the e e . Page 4 Elk River City Council Minutes April 3, 1989 ------------------------------ 9. Purchase of Letter Quality Printer for IBM Wordprocessor Mayor Tralle requested that this item be put on hold for a few weeks while he has an opportunity to discuss this issue with the Finance Director as he has knowledge about this piece of equipment from his professional work. COUNCILMEMBER KROPUENSKE MOVED TO TABLE THIS ISSUE UNTIL 4/17/89. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 4-0. 10. Check Register Mayor Tralle reviewed with the Council the annual report from the Finance Director and the need for the City Council to begin signing the claims register. COUNCILMEMBER KROPUENSKE MOVED TO HAVE ONLY THE MAYOR SIGN THE CHECK REGISTER WHEN PRESENTED BY THE FINANCE DEPARTMENT. COUNCIL MEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 4-0. COUNCILMEMBER SCHULDT MOVED TO APPROVE THE CHECK REGISTER AS PRESENTED. COUNCILMEMBER KROPUENSKE SECONDED THE MOTION. THE MOTION CARRIED 4-0. 11. City Administrator Update The City Administrator distributed a memo from the City Engineer dated 4/3/89 that discussed a staff meeting held on Friday, 3/31/89. This staff meeting was held with the Elk River Star News Managing Editor, Don Heinzman, and the contractors for the Main Street improvement project. The memo discusses the problems with the sidewalk and street surface that was put in to place in 1988, and the corrective actions that are anticipated to take place in early 1989. 12. Other Business No City issues were discussed at this time. 13. Adj ournment There being no further business, COUNCILMEMBER SCHULDT MOVED TO ADJOURN THE MEETING OF THE ELK RIVER CITY COUNCIL. COUNCIL MEMBER KROPUENSKE SECONDED THE MOTION. THE MOTION CARRIED 4-0. The meeting of the Elk River City Council adj ourned at 9: 10 p.m. Respectfully submitted ..pa:fuc-K K/~~) Patrick Klaers City Administrator