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10-02-1989 CC MIN MEETING OF THE ELK RIVER CITY COUNCIL HELD AT ELK RIVER CITY HALL MONDAY. OCTOBER 2. 1989 e MEMBERS PRESENT: Mayor Tralle. Councilmembers Kropuenske. Schuldt. and Holmgren MEMBERS ABSENT: Councilmember Dobel STAFF PRESENT: Pat Klaers. City Administrator; Russ Anderson. Fire Chief; Lori Johnson. Finance Director 1. Pursuant to due call and notice thereof. the meeting of the Elk River City Council was called to order at 7:45 p.m. 2. Consider 10/2/89 City Council Agenda The following items were added to the City Council agenda: 4.2. 4.3. 4.4. 10.1. Chamber of Commerce Petition by Bill Pollard Main Street Video Update from Mayor Tralle COUNCILMEMBER SCHULDT MOVED TO APPROVE THE 10/2/89 CITY COUNCIL AGENDA. COUNCILMEMBER KROPUENSKE SECONDED THE MOTION. THE MOTION CARRIED 4-0. e 3. Consider 9/25/89 City Council Minutes COUNCILMEMBER KROPUENSKE MOVED TO APPROVE THE SEPTEMBER 25. 1989. CITY COUNCIL MINUTES. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 4-0. 4.1. Russ Anderson Building Expansion Update Russ Anderson. Fire Chief. indicated that the Contractor for the building expansion is on schedule and should have the building completed by October 22. 1989. Mr. Anderson distributed a change order to the Council in the amount of $3.563 for extra work that was not included in the original contract. Mr. Anderson further stated that the estimated completion cost of the project will be $335.000. He indicated that the Council will be receiving additional change orders. Mr. Anderson stated that the Contractors had run into a lot of extra excavation work which was not anticipated in the original bid. Pat Klaers. City Administrator. explained some of the extra items that were not included in the original bid. The Council discussed some of these items and felt that the Architect should have been able to anticipate some of these costs in the original bid. e COUNCILMEMBER KROPUENSKE MOVED TO APPROVE THE CHANGE ORDER FOR THE FIRE STATION ADDITION TO GREAT RIVER CONSTRUCTION AT A COST OF $3.563. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 4-0. Page 2 City Council Minutes 10/2/89 e 4.2. Chamber Requests for Christmas Lights Mr. Fred Watts indicated that he was representing the Chamber of Commerce. He stated that they are trying to get some type of Christmas decorations organized to put on the old City Hall building. Mr. Watts stated that they are looking at the possibility of a large tree on the building with some type of lights and a banner. He stated that he is requesting permission from the Council for the project and also for any possible help or funds in which the City could lend. Mayor Tra11e indicated that Mr. Watts could contact the Street Superintendent, Phil Ha1s, for any help he may need in putting the project together. COUNCIL MEMBER KROPUENSKE MOVED TO GRANT PERMISSION TO THE CHAMBER or COMMERCE TO DECORATE OLD CITY HALL DURING THE HOLIDAY SEASONS AND fURTHER TO AUTHORIZE EXPENDITURE OF UP TO $1.000 TO THE CHAMBER OF COMMERCE '1'0 B! USED EXCLUSIVELY FOR CHRISTMAS DECORATIONS AND LIGHTING AT OLD CITY HALL ON A DOLLAR FOR DOLLAR BASIS. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 4-0. 4.3. Bill Pollard Petition e Mr. Bill Pollard presented the City Council with a petition which stated "We, the undersigned residents of the City of Elk River, do hereby petition the City Council to do all that they can to complete the pedestrian sidewalk in the 1500 block of Main Street. We feel it is an unnecessary danger to the public. a public nusiance and an eye sore." Mr. Pollard stated that the petition had 49 signatures. Pat K1aers. City Administrator indicated that he has been working with the City Attorney regarding this matter. He indicated that the Attorneys are working on the case at the present time and that he is unsure as to whether or not the matter will be solved prior to winter. He indicated that he was aware of the citizens concern and that he realizes the nusiance created by the unfinished sidewalk and that he will inform the Council of any progress on the matter. 4.4. Main Street Video The Council recessed for 10 minutes to view a Main Street video in the Police Department at 8:40 p.m. 4.5. Lori Johnson Update Lori Johnson, Finance Director indicated that the financing of the lease purchase plan for the Fire Department expansion would be about $335.000. She stated that $170.000 will come in upfront cash from the Liquor Store Reserve Fund and the rest will be financed through a lease/purchase plan with an annual payment made by the Liquor Store. She indicated that she sent out proposals to six different firms and received four. She indicated that she requested in the proposals that the amount be from 4It $27.000 to $30,000 per year with a seven to ten year term. She indicated Page 3 City Council Minutes October 2. 1989 e that of the four firms. Norwest Investment Services came back with the best offer. They will finance the entire $165,000 at an interest rate of 8.05% for eight years. Ms. Johnson indicated that the second lowest bidder was Dougherty Dawkins Lease Group which were willing to do $172.000 issue with a net interest cost of 8.59% for seven years. COUNCILMEMBER HOLMGREN MOVED TO PROCEED WITH THE LEASE PURCHASE PLAN FROM NORWEST BANK. COUNCILMEMBER KROPUENSKE SECONDED THE MOTION. THE MOTION CARRIED 4-0. Pat Klaers indicated to the Council that the rema~n~ng $170.000 will be paid in cash in 1989 from the Liquor Store Reserve Funds. COUNCILMEMBER HOLMGREN MOVED THAT THE REMAINING $170.000 BE PAID BY THE LIQUOR STORE RESERVE. COUNCILMEMBER KROPUENSKE SECONDED THE MOTION. THE MOTION CARRIED 4-0. 5. Consider Partial Pay Estimate for Tyler/Knollwood Mayor payment Tralle indicated that Terry Maurer. City Engineer. is recommending of $150,809.63 for improvements to the Tyler Knollwood project. e COUNCILMEMBER SCHULDT MOVED TO APPROVE PAY ESTIMATE #1 FOR THE TYLER!KNOLLWOOD IMPROVEMENT PROJECT IN THE AMOUNT OF $150,809.63 PAYABLE TO BUFFALO BITUMINOUS. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 4-0. 6. Consider Resolution Adopting Special Assessment Roll for Lookout Place Mayor Tralle indicated that Elk River Utilities has been working with property owners along Lookout Place in the replacement of a water main. He indicated that the old water main was put in approximately 40 years ago and needs to be replaced. Mayor Tral1e indicated that each of the property owners has signed a petition for local improvement waiving their rights to appeal the assessment amount. He stated that there are five parcels that are being assessed on per unit basis of $1,266.28. COUNCILMEMBER SCHULDT MOVED TO ADOPT RESOLUTION 89-41, A RESOLUTION ADOPTING A FINAL ASSESSMENT ROLL FOR WATER IMPROVEMENTS IN LOOKOUT PLACE. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 4-0. 7. Update on Street/Park Activities The Council reviewed the memo submitted Superintendent. Update items on the memo building addition and miscellaneous projects. by Phil included Hals, streets, St reet parks, 8. Budget Discussion e Pat Klaers. City Administrator. indicated that the budget public hearing will be held next week. October 9, 1989. He stated that the purpose of the public hearing is to help inform the public of how the City money is spent. Page 4 City Council Minutes Ocotber 2. 1989 e The City Administrator indicated that the budget memo which he sent out about a week and a half ago shows in detail the budget process. He indicated the legislative session has been held and the new tax law has been approved. However. the City still does not know how much money they will receive from the State and the City will not know this answer until October 23. Counci1member Schuldt indicated that because they do not know what public comments will be received at the public hearing or what money will be available from the State until the end of October. It would be in the best interest to not discuss the budget at this time and that it may be better to wait until the City has answers to these questions. 9. Check Register COUNCILMEMBER HOLMGREN COUNCILMEMBER KROPUENSKE MOVED SECONDED TO APPROVE THE MOTION. THE CHECK REGI STER. THE MOTION CARRIED 4-0. 10.1.Mayor Tra11e Update e Mayor Tra11e indicated that on October 12. at Vandenberg Junior High from 7:30 to 9:30 Governor Perpich and Commissioner Levine will be present to take public tesimony on traffic safety issues. Mayor Tra11e urged City Counci1members to speak at the public forum and also discussed ways in which the City could inform residents of the meeting. It was the consensus of the Council that the City send a Letter of Invitation to Dr. Flannery and requesting that Dr. Flannery notify the schools of this issue. 11.1.Community Survey Discussion Pat K1aers indicated that the Park and Recreation Commission will meet with the survey people on Tuesday. October 10. 1989. He stated that the Commission is aware that this will be more than just a park and recreation survey and that this is an opportunity raise other questions concerning the City. The City Administrator requested the Council to gather questions which they felt should be included in the survey. Some of the questions the Council came up with were regarding a Community Center. how people perceive City services. where the Community Center should be located. where the next sewer and water project should be located. and what is the most important need in the City. The City Administrator suggested that the Council write down any comments they feel should be included and they could review their questions at the October 9. meeting. and possibly formulate a list to present to the Park and Recreation Board. e The City Administrator distributed a letter from John Kuester of the 2001 steering committee regarding the establishment of a City Community Center Task Force. He indicated that the City has promised to form a Task Force before the end of the year. Mr. K1aers indicated that the Council should act on this in the near future. Page 5 City Council Minutes October 2, 1989 e COUNCILMEMBER HOLMGREN MOVED TO CALL A MEETING OF THE ELK RIVER CITY COUNCIL ON OCTOBER 30, FROM 6:00 TO 7:30 P.M. AT THE ELK RIVER CITY HALL FOR THE PURPOSE OF DEFINING THE PURPOSE OF THE CITY COMMUNITY CENTER TASK FORCE. COUNCILMEMBER SCHULDT SECONDED THE MOTION. THE MOTION CARRIED 4- O. 12. Adjournment There being no further business, COUNCILMEMBER HOLMGREN MOVED TO ADJOURN THE MEETING. COUNCILMEMBER SCHULDT SECONDED THE MOTION. THE MOTION CARRIED 4-0. The meeting of the Elk River City Council adjourned at 9:40 p.m. Respectfully submitted, 'San ra Thackeray City Clerk e e