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06-05-1989 CC MIN e e e MEETING OF THE ELK RIVER CITY COUNCIL HELD AT THE ELK RIVER PUBLIC LIBRARY MONDAY, JUNE 5, 1989 Members Present: Councilmembers Dobel, Kropuenske, Schuldt, Holmgren and Mayor Tralle (7:40 p.m.) Members Absent: None Staff Present: Pat Klaers, City Administrator; Steve Rohlf, Building and Zoning Administrator 1. Pursuant to due call and notice thereof. the meeting of the Elk River City Council was called to order at 7:00 p.m. by Vice Mayor Schuldt. 2. Consider 6/5/89 City Council Agenda COUNCILMBMBER DOBEL MOVED TO APPROVE THE 6/5/89 CITY COUNCIL AGENDA. COtJNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 4-0. 3.1 Consider 5/10/89 Board of Equalization Minutes COUNCILMlMBER DOBEt. MOVED TO APPROVE THE 5/10/89 BOARD OF EQUALIZATION MINUTES. COUNCILMEMBER KROPUENSKE SECONDED THE MOTION. THE MOTION CARRIED 3-0. Councilmember Holmgren abstained. 3.2 Consider 5/22/89 City Council Minutes COtJNCILMEMBER KROPUENSKE MOVED TO APPROVE THE 5/22/89 CITY COUNCIL MINUTES. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 4-0. 4. Open Mike 4.1 Chamber of Commerce Request Jackie Schuelein. Executive Vice President of the Chamber of Commerce, requested Council consideration of utilizing the downtown Jackson Square Park and parking lot on August 26. and 27. She indicated that the Kelley Farm. in conjunction with the Chamber of Commerce, is sponsoring a Frontier Business Days event. Ms. Schuelein stated that she is requesting the use of the parking lot area and indicated to the Council that the event would take place after business hours from 7:00 to 9:00 p.m. COUNCILMEMBER DOBEL MOVED TO ALLOW THE CHAMBER OF COMMERCE TO USE JACKSON SQUARE PARK INCLUDING THE PARKING AREA, ON AUGUST 26, AND 27. FOR FRONTIER BUSINESS DAYS EVENTS BETWEEN THE HOURS OF 7: 00 AND 9: 00 P. M. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 4-0. 4.2 Temporary Liquor License/Chamber of Commerce The City Administrator informed the Council that the Chamber of Commerce has applied for an on sale non-intoxicating malt liquor license. He indicated that the request is for a temporary license for July 3rd and 4th and that the Chamber would be selling 3.2 beer at Orono Park in conjunction with the 4th of July celebration. Page 2 Elk River City Council Minutes June 5. 1989 e COUNCILMEMBER DOBEL MOVED TO APPROVE THE TEMPORARY NON-INTOXICATING MALT LIQUOR LICENSE REQUESTED BY THE CHAMBER OF COMMERCE FOR JULY 3RD AND 4TH AT ORONO PARK IN CONJUNCTION WITH THE 4TH OF JULY CELEBRATION. AND FURTHER THAT THE LICENSE FEE BE WAIVED. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 3-0. Councilmember Kropuenske abstained from voting as he is the Chairman of the 4th of July celebration. 4.3 Cliff Martineau Mr. Cliff Martineau of 1429 5th Street. indicated that Seymour Street is a dirt road and stated that people are using this street and the church parking lot to the south as a through street. He indicated that dust is a major problem on the road and he would like to see something done to either eliminate the dust or to keep people from using the road. Vice Mayor Schuldt stated that he spoke with Phil Hals. Street Superintendent. regarding this problem. He indicated that City staff would check into this situation and come up with possible solutions. e 4.4 Darkenwa1d Partnership-George Yankoupe Mr. Yankoupe addressed the Council and indicated that he was in partnership with Darkenwald Realty. He stated that they own commercial property located west of Highway 169. north of Main Street by Superamerica and Pizza Hut. He indicated that they are requesting a right on access to Highway 169 from MnDOT and stated that MnDOT has not approved their request. Mr. Yankoupe requested the Council and City staff to submit a letter to MnDOT indicating their support of the Highway 169 access. It was the consensus of the City Council to send a letter which states no City opposition to this request. 4.5 Jim Rossman Jim Rossman approached the City Council as a representative of the Greater Elk River Homebuilders Association. He indicated that he would like to urge the Mayor and Councilmembers to contact the National League of Cities Association and ask them to reconsider their support in the decline in tax reduction of mortgage interest rates. Vice Mayor Schuldt stated that the City of Elk River is not a member of the National League of Cities. however. they are a member of the Minnesota League of Cities. He urged Mr. Rossman to contact the Minnesota League of Cities regarding this matter. 5.1 Administrative Subdivision Request by Christian Bui1ders/P.H. e Steve Rohlf. Building and Zoning Administrator. indicated that Christian Builders is requesting an administrative subdivision to split Lot 12. Block 1. Meadow Park subdivision into two lots to accommodate a zero lot line home. Page 3 Elk River City Council Minutes June 5, 1989 e Vice Mayor Schuldt opened the public hearing. There being no one for or against the matter, Vice Mayor Schuldt closed the public hearing. COUNCILMEMBER KROPUENSKE MOVED TO APPROVE THE ADMINISTRATIVE SUBDIVISION REQUESTED BY CHRISTIAN BUILDERS TO SPLIT LOT 12, BLOCK 1 MEADOW PARK SUBDIVISION INTO TWO LOTS TO ACCOMMODATE A ZERO LOT LINE HOME WITH THE STIPULATION THAT THE CITY BUILDING OFFICIAL VERIFY THAT THE STRUCTURE MEETS ALL NECESSARY BUILDING CODES FOR ZERO LOT LINE HOMES. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 4-0. 5.2 Citizen Oil Drop Off Site Steve Rohlf, Building and Zoning Administrator, indicated that grant money is available from the MPCA for a citizen's oil drop off site. He indicated that according to State rules the County must act as the sponsor of the grant and assume the liability for the tanks. He indicated that if staff receives Council approval to apply for the grant, he would present this to the County Board. He further indicated that he feels the City could possibly assume liability for the tanks. e Council discussed the location of the drop off site. It was indicated that a potential site would be the city garage. Councilmember Kropuenske stated that he had a concern regarding the appearance of that area along County Road #1 as it is one of the major entrances into the City. He indicated that if this were the site to be chosen, he would require that the area be fenced. Council also discussed what type of control the City would have in monitoring the drop off site. Councilmember Kropuenske indicated that there would be the possibility of people dumping other hazardous waste into the oil container if the area is not monitored. The Building and Zoning Administrator indicated that these details could be worked out once the grant funds are received. COUNCILMEMBER HOLMGREN MOVED TO PROCEED TO THE COUNTY BOARD AND REQUEST THEIR APPROVAL FOR THE APPLICATION OF THE GRANT. COUNCILMEMBER KROPUENSKE SECONDED THE MOTION. THE MOTION CARRIED 4-0. Mayor Tralle arrived at this time (7:40 p.m.). 5.3 Recycling Task Force Steve Rohlf, Building and Zoning Adminstrator, updated the Council on the progress of the Recycling Task Force. He indicated that he would be presenting the City Council with a recycling proposal for their study and recommendation. 5.4 Other e Steve Rohlf, Building and Zoning Administrator. informed the City Council that he had received a letter of resignation from Nick Olsen, Planning Commission member. He stated that the letter indicated that the reason for resignation is due to the lack of time he has to commit to the meetings and for training. Page 4 Elk River City Council Minutes June 5. 1989 e The Council discussed the possibility of appointing a new Planning Commission member to fill Nick Olsen's term which would expire on December 31. 1989. The City Administrator requested that staff have the opportunity to review the composition of the current Planning Commission in regards to the Wards being represented before an appointment is made by Council. The City Administrator distributed a letter that he had received from Alice Swanson regarding the Karst operation. He indicated that the letter would be kept on file. The City Administrator stated that the property in question is being worked on by the City Building and Zoning Administrator and indicated to the Council that staff would respond to the letter. 6. Consider Stop Sign Request The City memo to lived in at the Administrator indicated that the Police Chief had submitted a the Council indicating that there was a request by citizens who the area of Tipton Avenue and Upland Avenue to erect a stop sign corner of Tipton Avenue at its intersection with Upland Avenue. COUNCILMEMBER HOLMGREN MOVED TO AUTHORIZE THE PLACEMENT OF A STOP SIGN AT THE CORNER OF TIPTON AVENUE AT ITS INTERSECTION WITH UPLAND AVENUE. COUNCILMEMBER KROPUENSKE SECONDED THE MOTION. THE MOTION CARRIED 5-0. e 7. Fire Truck and Building Update-Fire Chief Russ Anderson. Fire Chief. updated the City Council on the progress of the Fire Department expansion and the purchase of the aerial ladder truck. He indicated that there would be a meeting this week regarding the final draft of the building plans for the Fire Department expansion and that they will be opening bids on July 11. 1989 for this proj ect. The City Administrator requested that the City be allowed to record the conditional use permit granted by the City Council to allow the construction of a new addition to the existing Fire Station even though the easement has not been obtained. He indicated that without the recording of the conditional use permit. construction could not be started on the addition. It was the consensus of the City Council to record the conditional use permit without the easement from the County being obtained. The Fire Chief informed the Council of a June 22. joint meeting with the Fire Department and the City Council. OOYNCILMiMDER HOLMGUN MOVED TO CALL A SPECIAL MEETING WITH THE FIRE DEPARTMENT AND CITY COUNCIL TO BE HELD AT THE FIRE STATION JUNE 22. 1989. AT 7: 00 P.M. COUNCILMEMBER KROPUENSKE SECONDED THE MOTION. THE MOTION CARRIED 5-0. e Page 5 Elk River City Council Minutes June 5, 1989 e 8. Softball Light Update-Councilmember Schuldt Councilmember Schuldt indicated that he had met with Dave Anderson of the Softball Association, the Chief of Police and Craig Gallup of the lighting company which installed the softball lights at Orono Park. He stated that they toured Highway 10, Orono Road and other surrounding areas that were affected by the softball lights. He stated the recommendation from Craig Gallup was that about 26 shields would need to be installed on the lights in order to eliminate the glare on the roads from the lights. COUNCILMEMBER HOLMGREN MOVED TO AUTHORIZE THE EXPENDITURE OF $4,000 FOR THE PURCHASE OF SHIELDS FOR THE SOFTBALL LIGHTS AT ORONO PARK, DUE TO THE POTENTIAL HAZARD IN LIABILITY TO THE CITY AND FURTHER THAT MONEY FOR THE PURCHASE OF THE SHIELDS COME FROM THE SOFTBALL ASSOCIATION. OOUNCILMlMBER DOBEL SECONDED THE MOTION. THE MOTION CARRIED. 5-0. 9. Check Register OOUNCII.M!MBER HOLMGREN MOVED TO APPROVE THE CHECK REGI STER. COUNCILMEMBER SCHULDT SECONDED THE MOTION. THE MOTION CARRIED 5-0. 11. City Administrator Update e 11.1 The City Adminstrator informed the Council that he would be meeting with a representative from UPA to discuss the possible purchase of old City Hall by UPA. 11.2 The City letter to Administrator informed the Council that he had mailed a Larry Morrell regarding the purchase of his property. 11.3 The City Administrator informed the Council that Rob VanValkenburg is considering submitting a loan to the SBA for a hotel proposal only, thereby eliminating the conference center. He stated that at a consultant-staff meeting, it was the general consensus of the staff that if Mr. VanValkenburg wanted to pursue the hotel without of the conference center that the staff had no problems with this proposal and further that the staff would have no problem with a private septic system with the stipulation that the City will inspect the septic system. He further indicated to the Council that Mr. VanValkenburg would still be looking for some type of City assistance for the redevelopment of the site. 11.4 The City Administrator informed the Council that the Street Superintendent would be attending a Hennepin County auction to look at the possible purchase of a dozer. He further indicated that the money had been authorized out of equipment reserves last year and that the money was not spent at that time. e Page 6 Elk River City Council Minutes June 5. 1989 e 11.5 The City Administrator informed the Council that he had met with Dr. Flannery regarding the City and the School District working together on the expansion of the public works garage. He indicated that he and Dr. Flannery have been analyzing the finances for the project and it appears that they are very close to an acceptable proposal. 11.6 11.7 11.8 e 11.9 The City Administrator informed the Council that the City Economic Development Coordinator is requesting authorization to place an Elk River ad in the Real Estate Journal for $400. It was the consensus of the Council to authorize the placement of the ad in the Real Estate Journal. The City Administrator informed the Council that he had met with Carol Carlson and had discussed the possibility of her working on a consultant basis as a personnel coordinator with the City of Elk River. He indicated that he would like to hire Ms. Carlson as a one year contract employee for this position. The City Administrator informed the Council that the Police Chief had received a petition from Mr. Steve Theis regarding speeding on Fillmore Street. 175th Avenue. 173rd Avenue and Tyler Street. He indicated that the petition consisted of 24 signatures and that the request is for a speed study to be done. OOUNCILMEMBER HOLMGREN MOVED TO ADOPT RESOLUTION 89-38. A RESOLUTION REQUESTING THE COMMISSIONER OF TRANSPORTATION TO STUDY CERTAIN ROADS IN THE CITY OF ELK RIVER FOR THE PURPOSE OF ESTABLISHING SPEED ZONES. COUNCILMEMBER DOBEL SECONDED THE MOTION. THE MOTION CARRIED 5-0. The City Administrator informed the City Council that the City's health insurance provider has increased their premiums 35%. He indicated that. due to this increase. the City has elected to go out for bids for health insurance coverage. 11.10 The City Administrator informed the Council that the first meeting in July would fall on July 3rd. It was the consensus of the City Council to not hold a meeting on July 3rd. 11.11 The City Administrator requested that the proclamation proclaiming June 17-23 as Miss recognizing Suzanne Mikols as Miss Elk River. 12. Council adopt a Elk River week OOUNCILMEMBER HOLMGREN MOVED TO ADOPT A PROCLAMATION PROCLAIMING JUNE 17-23 AS MISS ELK RIVER WEEK. COUNCILMEMBER KROPUENSKE SECONDED THE MOTION. THE MOTION PASSED 5-0. Adjournment e There being no further business. COUNCILMEMBER KROPUENSKE MOVED TO ADJOURN THE MEETING OF THE ELK RIVER CITY COUNCIL. COUNCILMEMBER DOB1U.. SECONDED THE MOTION. THE MOTION CARRIED 5-0. Page 7 Elk River City Courlcil Minutes June 5. 1989 ~ The meeting of the Elk River City Council adjourned at 9:10 p.m. Respectfully submitted. ~~ Sandy Thackeray ~ Deputy City Clerk ~ e