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08-07-1989 CC MIN e e e MEETING OF THE ELK RIVER CITY COUNCIL HELD AT THE ELK RIVER PUBLIC LIBRARY MONDAY. AUGUST 7. 1989 MEMBERS PRESENT: Mayor Tralle. Councilmembers Schuldt and Kropuenske MEMBERS ABSENT: Councilmembers Holmgren and Dobel STAFF PRESENT: Patrick Klaers. City Administrator; Stephen Rohlf. Building and Zoning Administrator; Cliff Skogstad. Building Official 1. Pursuant to due call and notice thereof. the meeting of the Elk River City Council was called to order at 7:00 p.m. 2. Consider 8/7/89 City Council Agenda Item #3. Consideration of 7/31/89 City Council Minutes. was deleted. COUNCILMEMBER SCHULDT MOVED TO APPROVE THE 8/7/89 CITY COUNCIL AGENDA AS AMENDED. COUNCILMEMBER KROPUENSKE SECONDED THE MOTION. THE MOTION CARRIED 3-0. 4. Open Mike No one appeared for this item. at this time. 5. Zone Change Request by Faith Fellowship Church/Public Hearing/Tabled Mayor Tralle indicated that this item was tabled until the August 21 meeting at the request of the petitioner. COUNCILMEMBER SCHULDT MOVED TO 8/21/89 CITY COUNCIL MEETING. MOTION. THE MOTION CARRIED 3-0. CONTINUE THE PUBLI C HEARING UNTIL THE COUNCILMEMBER KROPUENSKE SECONDED THE 6.1. Consider Park Consultant Recommendations Mayor Tralle indicated that the Park and Recreation Commission has been evaluating different Consulting firms to develop a City of Elk River Parks Master Plan. Mike O'Brien. Park and Recreation Commission Chairman. stated that the Park and Recreation Commission sent out Requests for Proposals for a Parks Master Plan and received four proposals. He indicated that the Park and Recreation Commission interviewed all four applicants and stated further that they would like to recommend Sander's and Associates. He indicated that the Commission based their recommendation on the price and the ability to respond to the REP. He also indicated that the City Administrator did background checking on Sanders and Associates and received very positive recommendations. e e e Page 2 City Council Minutes August 7. 1989 ~~yor Tralle indicated that he felt there was a need for a survey to be sent out to the Elk River citizens to receive input regarding the parks and general desires of the Elk River citizens. He indicated that when the Park and Recreation Commission sends this survey out. he would like to see other issues facing the City. such as a joint Community Center and City Hall included in the survey. Mike O'Brien indicated that the Park and Recreation Commission has been discussing this and that they will keep the Council informed. COUNCILMEMBER KROPUENSKE MOVED TO ACCEPT THE REQUEST FOR PROPOSAL FOR AN ELK RIVER MASTER PARKS PLAN SUBMITTED BY SANDERS AND ASSOCIATES. INCORPORATED. COUNCILMEMBER SCHULDT SECONDED THE MOTION. THE MOTION CARRIED 3-0. 6.2. Consider Commercial and Industrial Park Dedication Fee Policy Mayor Tralle indicated that the City currently collects park dedication fees for residential developments at $350.00 per dwelling unit. He further stated that the City ordinance does allow for collecting of park dedication fees for commercial and industrial development. however. the City currently does not collect park dedication fees from these types of developments. Steve Rohlf. Building and Zoning Administrator. indicated that the Planning Commission and Park and Recreation Commission have both reviewed this subject and have recommended that the park dedication fees for commercial and industrial development be charged on a per unit basis with a unit being considered one acre. He further indicated that they recommended that the charge per unit be $2.000. Councilmember Kropuenske indicated that he felt it was a good idea to collect park dedication fees from commercial and industrial development. However. he stated that $2.000 per unit is overpriced at this time. Councilmember Kropuenske stated that the City of Elk River is struggling now to get small businesses into town and if the park dedication fees are too high. this would further discourage development. He indicated that he would be against the proposal if $2.000 per unit was used because he felt that this was higher than 10% of the fair market value. The Council discussed the possibility of differentiating between industrial and commercial land and also between land with no city services and land with city services. It was the consensus that industrial and commercial land with city services had a higher market value than land without and. therefore. a higher park dedication fee could be charged for land with city services. COUNCILMEMBER SCHULDT MOVED TO ADOPT RESOLUTION 89-52. A RESOLUTION SETTING COMMERCIAL AND INDUSTRIAL PARK DEDICATION FEES AT $1.000 PER UNIT FOR NON CITY SEWER AND WATER INDUSTRIAL AND COMMERCIAL DEVELOPMENT. AND $1.500 PER UNIT FOR INDUSTRIAL AND COMMERCIAL DEVELOPMENT WITH CITY SEWER AND WATER. COUNCILMEMBER KROPUENSKE SECONDED THE MOTION. THE MOTION CARRIED 3-0. e e e Page 3 City Council Minutes August 7. 1989 Russ Johnson from the audience addressed the Mayor at this time. He indicated that his family has hosted a girl from Japan during the summer months and her name is Miss Akiko Nomura. Miss Nomura presented Mayor Tralle with a letter of thanks from her Mayor of the City of Yokkaichi. Russ Johnson indicated that the foreign exchange of the students was done through the 4H Clubs. 7. Street Department Truck Chassis Quotes Pat Klaers. City Administrator. indicated that Phil Hals. Street Superintendent. has received quotes for two trucks which he would like to purchase. He indicated that the money has been budgeted through Equipment Certificates. The City Administrator distributed a 8/7/89 handout from Wuorio Sales reflecting the trucks and prices to the Council. COUNCILMEMBER SCHULDT MOVED TO APPROVE THE PURCHASE OF A 1984 FORD F-800 CONVENTIONAL. AT $10.900; AND A 1985 FORD F-800 CONVENTIONAL. AT $12.900 FROM WORIO SALES TO BE PURCHASED THROUGH 1989 EQUIPMENT CERTIFICATES. COUNCILMEMBER KROPUENSKE SECONDED THE MOTION. THE MOTION CARRIED 3-0. 8. Building Inspection Vehicle Cliff Skogstad. Building Offical. indicated that he had received three quotes for a 4-Wheel Drive pickup truck for the Building Department. He stated he received quotes from Valley Sales of $14.867; Elk River Ford of $14.989; and Saxon Motors at $13.793. COUNCILMEMBER KROPUENSKE MOVED TO APPROVE THE PURCHASE OF A FULL-SIZE 4 X 4 PICKUP FROM SAXON MOTORS INC. AT THE PRICE OF $13.793 TO BE PURCHASED THROUGH 1990 EQUIPMENT CERTIFICATES. COUNCILMEMBER SCHULDT SECONDED THE MOTION. THE MOTION CARRIED 3-0. 9.1. Consider Fire Department Bylaws and Ordinance Amendment The City Administrator indicated that at a joint meeting of the City Council and Fire Department. a motion was unanimously approved which outlined the conditions and compositions of the selection committee. The City Administrator further indicated that an amendment to the bylaws would have to be made if the Council chose to go with the decision made by the Council at the June 22, 1989. meeting. COUNCILMEMBER SCHULDT MOVED TO AMEND THE BYLAW MODIFICATIONS IN SECTION 3.2 TO READ AS FOLLOWS; THE MEMBERS SHALL VOTE BY WRITTEN BALLOT TO ELECT TWO DEPARTMENT REPRESENTATIVES TO THE FULL TIME POSITION SELECTION COMMITTEE. THE MEMBER REPRESENTATIVES SHALL BE ELECTED AT A REGULAR MEETING AS PROVIDED IN SECTION 3.5. COUNCILMEMBER KROPUENSKE SECONDED THE MOTION. THE MOTION CARRIED 3-0. The City Administrator indicated that the staff is also recommending that the Council adopt an ordinance to amend Section 206.02 of the City Code so that the intent of the motion passed by the City Council on June 22. 1989 will be incorporated within the City Code. Page 4 City Council Minutes August 7, 1989 e COUNCILMEMBER KROPUENSKE MOVED TO ADOPT ORDINANCE 89-15, AN ORDINANCE AMENDING SECTION 206.02 APPOINTMENT AND SELECTION OF MEMBERS AND OFFICERS OF THE ELK RIVER CITY CODE. COUNCILMEMBER SCHULDT SECONDED THE MOTION. THE MOTION CARRIED 3-0. 9.2. Consider Fire Truck Bids Mayor Tralle indicated that three bids were received for an aerial ladder fire truck. He indicated that bids were received from Simon Ladder Tower Incorporated; Pierce Fire Apparatus; and Grummon Emergency Products. Mike Trunnel, member of the Elk River Fire Department, indicated that Pierce Fire Apparatus came in as the low bid at $430,000. He further indicated that he and other members of the Fire Department have thoroughly reviewed the specifications and are assured that all the points in the specifications have been met. He further stated that the review committee is, therefore, recommending that the Council award the bid to Pierce Fire Apparatus from Appleton, Wisconsin. COUNCILMEMBER SCHULDT MOVED TO AWARD THE BID FOR THE AERIAL LADDER FIRE TRUCK TO PIERCE FIRE APPARATUS FROM APPLETON, WISCONSIN FOR A 105 FOOT AERIAL TRUCK AT A PRICE OF $430.000. COUNCILMEMBER KROPUENSKE SECONDED THE MOTION. THE MOTION CARRIED 3-0. 10.1 Municipal Garbage Service Contract e Mayor Tralle indicated that the City had sent out RFP's for the City garbage service contract to four local garbage firms. Pat Klaers, City Administrator, indicated that the City received two responses out of the four that were sent out. He stated that the responses were from Gallagher's Service, Inc. and East Tonka Sanitation. The City Administrator noted that Gallagher's bid was informal and did not meet all the City's needs. He stated that Gallagher's was more of a commercial operation than a residential operation. East Tonka Sanitation submitted a bid to the City in the amount of $17,388 for one year of garbage collection services and met all of the City's requests. ~()UNCILM!MBER KROPUENSKE MOVED TO ACCEPT THE BID FOR A GARBAGE SERVICE CONTRACT WITH THE CITY OF ELK RIVER BY EAST TONKA SANITATION AT $17,388 FOR ONE YEAR OF SERVICE. COUNCILMEMBER SCHULDT SECONDED THE MOTION. THE MOTION CARRIED 3-0. 10.2.City/MnDOT Agency Agreement Mayor Tralle indicated that in order for MoDOT to act as the lead agency for any project in the City which involves federal funding, the Council must approve an agreement. He further indicated that an agreement had previously been executed by the Council, however, minor revisions have been made to this agreement. Therefore, MnDOT is requesting that a new agreement be executed. e COUNCILMEMBER SCHULDT COUNCILMEMBER KROPUENSKE MOVED TO SECONDED APPROVE THE MOTION. THE MNDOT AGREEMENT . THE MOTION CARRIED 3-0. Page 5 City Council Minutes August 7. 1989 e 10.3 Personnel Coordinator Applications Mayor Tra1le indicated that the Personnel Coordinator applications have been available at City Hall for Council review. Counci1member Schuldt indicated that he had spoke to Councilmember Holmgren. and Councilmember Holmgren had indicated that he had reviewed the applications and stated that his number one choice of the Consulting firms was Larkin. Hoffman and number two was DCA. Counci1member Schuldt stated that Councilmember Holmgren also indicated his list of top individuals to look at. but that he preferred to go with a Consultant rather than an individual. Councilmember Schuldt also indicated that Councilmember Dobel had expressed to him the desire to seriously consider Larkin. Hoffman. Pat Klaers. City Administrator. indicated that the original position of Personnel Coordinator started as a permanent full time Administrative Assistant/Personnel Coordinator to work in the Administration area. The City then looked at one year employee to do personnel work. He indicated that although the price came in lower than he expected from the Consulting firms. that the Council should closely evaluate these firms and determine exactly what they will expect from the firms. He further indicated that he thought it would be wise to also consider an individual. e Councilmember Kropuenske stated that he was skeptical as to whether or not the Consultants actual charges to the City would be what is quoted. He indicated that he felt the City would get more for their dollar with an individual than with a Consultant. After further discussion by the Council regarding a Consultant firm versus an individual for the personnel position. it was the consensus to interview Consultant firms only due to the fact that a majority of the Councilmembers would prefer to go with a Consultant firm. The Consultant firms which the Council decided to interview are Larkin. Hoffman and DCA. 10.4 Approval of Change Order and Final Pay Estimate/Main Street The City Administrator indicated that as stated in Lori Johnson's memo dated August 3. 1989. all but a few minor items have been completed on Main Street/Jackson Avenue Project and the City Engineer is proceeding with the paperwork to final the project. The City Administrator further indicated that there is a change order request for $13.374.14 for additional work completed. COUNCILMEMBER SCHULDT MOVED TO APPROVE THE CHANGE ORDER FOR THE MAIN STREET/JACKSON AVENUE PROJECT AT $13.374.14 AND FURTHER TO APPROVE THE FINAL PAY ESTIMATE OF $108.481.91. COUNCILMEMBER KROPUENSKE SECONDED THE MOTION. THE MOTION CARRIED 3-0. e Page 6 City Council Minutes August 7,1989 e 10.5 City Administrator Update A. Minnesota Communities Program The City Administrator indicated that the City has an opportunity to apply for to $600,000 for low interest housing loans being offered through the Minnesota Housing Finance Agency. He stated that this is a program for first time home buyers that qualify for new home loans based on yearly income. The City Administrator further indicated that as per Dick Fursman's memo dated August 4, 1989, this program will put the City under no financial, legal, or other such liability or commitment. COUNCILMEMBER SCHULDT MOVED TO AUTHORIZE THE STAFF TO SUBMIT THE APPLICATION FOR THE LOW INTEREST MONEY BEING OFFERED THROUGH THE MINNESOTA HOUSING FINANCING AGENCY. COUNCILMEMBER KROPUENSKE SECONDED THE MOTION. THE MOTION CARRIED 3-0. e B. The City Administrator indicated that there has been a request for a company to use Jackson Square for a pig roast. He indicated that according to the applicant, the land would be used only to roast the pig and the eating of the meal would be held at Dick's Main Tap. The Council discussed this matter and it was the City Council consensus that Jackson Square would not be an appropriate location for this type of activity. As an alternative, they suggested the land behind the old hardware site owned by the City. C. Levy Recertification The City been City City Administrator indicated that there may be a need for the to recertify the levy at the exact same amount as has previously certified. He indicated that this may be necessary due to the trying to follow the original Truth in Taxation Law. COUNCILMEMBER KROPUENSKE MOVED TO ALLOW THE RECERTIFICATION OF THE LEVY AT THE EXACT SAME AMOUNT AS PREVIOUSLY CERTIFIED, IF NECESSARY. COUNCILMEMBER SCHULDT SECONDED THE MOTION. THE MOTION CARRIED 3-0. D. Steve's Oil The City Administrator updated the Council on the Steve's Oil situation. He indicated that at the present time MPCA is involved an~ search warrants have been issued and also that Environmental Consultants have been contacted. He indicated that there is no information as to whether there is anything hazardous on the property at this time. However he will keep the Council updated. E. Elk River Area Foundation e The City Administrator indicated to the Council that he has attended the most recent Elk River Area Foundation meeting. He stated that this group is an outgrowth of the 2001 Committee. He indicated that eventually the City would see a request from the Committee for startup funds. He stated that the ERA Foundation has contacted other organizations within the City to request funds. The City Page 7 City Council Minutes August 7. 1989 e Administrator questioned whether the Council had a problem with using up to $1.000 from the Council Contingency Fund for this purpose. It was the consensus of the Council to spend up to $1.000 for the ERA Foundation start up costs. 11. Check Register COUNCILMEMBER SCHULDT MOVED TO APPROVE THE CHECK REGI STER. COUNCILMEMBER KROPUENSKE SECONDED THE MOTION. THE MOTION CARRIED 3-0. 12. Other Business Mayor Tralle presented the Council with a letter he had received from Ms. Elk River. Susan Mikols. thanking the Council for the flower arrangement and its support. 12.1 Utility Commission Update Mayor Tralle updated the Council on Utility Commission matters. He indicated that they are currently working on a project to construct a building to store transformers. Mayor Tralle further updated the Council regarding the negotiations which are being held with Anoka Electric to expand the Elk River Municipal electric territory. 13. Adjournment e There being no further business. COUNCILMEMBER SCHULDT MOVED TO ADJOURN THE MEETING OF THE ELK RIVER CITY COUNCIL. COUNCILMEMBER KROPUENSKE SECONDED THE MOTION. THE MOTION CARRIED 3-0. The meeting of the Elk River City Council adjourned at 8:50 p.m. Respectfully submitted. d~-td~~~ " Sandra Thac~~r~;~7 City Clerk e